NOTE: To ensure that you do not miss important e-mails sent via AIM, we encourage you to either:
OA and Faculty will use AIM throughout the interactive process. This is beneficial as AIM:
OA and Faculty will use AIM throughout the interactive process. Please enter the AIM Instructor Portal to see an overview of all the students in your class who have requested their Letter of Accommodation (LOA). You will also have the ability to identify how many students receive a specific accommodation in your course(s). This can aid you in developing universally designed materials for the class that are accessible and usable by all.
For students using the OA Test Center, faculty will need to complete an Alternative Testing Agreement and upload the exam prior to the student’s appointment. Appointments will not be finalized without both components.
Completing a Course Instruction Form (PDF-950KB)
Retrieving a Completed Test from AIM (PDF-200KB)
Uploading a Test into AIM (PDF-595KB)
Viewing Accommodations in AIM (PDF-256KB)
Greetings from the Office of Accessibility at Winthrop University. This video is for Winthrop instructors to help guide you through completing (and if necessary) modifying an Course Instruction Form.
Formerly know as the Alternative Testing Agreement, the Course Instruction Form is the agreement between instructors and the OA Test Center that communicates your parameters and expectations to the students that are testing in the Office of Accessibility s Test Center. This form includes, time limits, approved materials and other information that the Test Center needs to know in order to proctor your student. Please note that we are unable to proctor any student with an Course Instruction Form in place.
A question we often get asked is "How do I know if I need to complete a Course Instruction
Form?" As previously mentioned, no student can test in the OA Test Center without
the instructor completing the Course Instruction Form. You are able to complete one
form per course section and copy the form to other courses and/or sections as necessary.
Any student who intends to use their exam accommodations for your class should have
already sent you their Letter of Accommodation(s). Notifications of these letters
are sent via email to your Winthrop email address. This letter will outline the approved
exam accommodations for the student. Once a student sends out their Letters of Accommodation
they are able to begin scheduling testing appointments with the OA Test Center. If
a testing appointment is scheduled and a Course Instruction Form is not in place,
AIM will automatically send you an email indicating the form needs to be filled out.
As testing dates approach, if we are still missing your Course Instruction Form, the
Test Center staff will reach out to you directly.
You can begin the Course Instruction Form process by logging in to the Instructor AIM Portal. Your log-in credentials are the same as you would use to access your Winthrop email and Wingspan accounts. You can find a direct link to the instructor AIM portal either on the Office of Accessibility's website, in the Email Signatures of Test Center Staff, or in the automated emails that you receive from AIM.
To log-in to the faculty portal through the Winthrop website, you will start at the main Winthrop page, winthrop.edu. In the top right-hand menu, under "Academics" find "Resources and Support Services". Then in the left hand menu, click on "Accommodations". Now you are on the Office of Accessibility's webpage. In the left-hand menu here, find the Test Center and then click on "Faculty Information." On this page you will find a direct link to the "Instructor AIM Portal." Now you will log-in using your Winthrop credentials.
Then you will proceed to the Alternative Testing page by clicking on "Alternative Testing" in the left-side menu, under "Home." To complete a new course instruction form, find the box labeled "Course Instruction Form" and click on the link titled "Courses without Course Instruction Forms." Here will list all of your classes that do not have Course Instruction Forms completed at this time. Find the course you would like to complete the form for, and click "Specify."
This is the Course Instruction Form. In order to complete the form, we ask that you complete the "List of Questions." These are required parts of the testing form and need to be filled out completely. Next is the "Contact Information" box. Please be sure to put contact information here so that we can contact you during testing, if needed.
Now there is a built in place for instructors to input information in regards to each specific exam. There are two boxes to note on this page. First is the "Specify First Exam Date" box and the other is the "Exam Date Instructions." In these boxes, you will put in the information regarding your first assessment. The information in these boxes should only pertain to the first assessment. On the following page, you will be able to input the same information for the remainder of your exams for the semester. Please note that the order of the boxes on your screen will rearrange depending on the sizing settings you have on your own computer.
Once you have completed all of the boxes on this page, please scroll down to the bottom of the page and click "Submit and Continue to Specify Exam Dates."
Your next page should look a little something like this. For each individual assessment in your class you will need to submit the Exam Instruction Form. For each date you will complete the "Exam Detail" box and "List of Questions," and then scroll down and hit "Save Exam Date." As you can see on our screen, we have already submitted two exam dates for this class. And if we need to add anymore, we will fill out these boxes, scroll down and select "Save Exam Date." Again, you do need to do this step for each individual assessment for your class. You can upload your exam file at this time if you would like. You can also do so at a late date, if necessary.
You can even copy the Course Instruction Form from one course and/or section to another. To do this you must have already completed at least one Course Instruction Form for one of your classes. You will go to the "Alternative Testing" page and then in the top menu on this page, find "Course Instruction Form." Then look for the class you wish to copy the form FROM and select "View." And then in the top menu, click on "Copy Course Instruction Form." You will then select the class you wish to copy this form TO from the drop-down menu.
If you need to modify a current existing form, you can do so by going to the "Alternative Testing" page and then in the top-right menu click on "Course Instruction Form." This page will list all of the current Course Instruction Forms that have been completed. Find the course you want to modify and click on "View." Here you can edit any of the Course Instruction information that will apply to all of the exams for your course. When you are done updating this form, be sure to hit "Update and View Exam Dates."
If you would like to make changes to only one specific exam, please click on "List Exam Dates." Here you can either add a new exam date that was not submitted before by filling out theses boxes and clicking "Save Exam Date." Or if you need to make changes to an existing exam date, there will be a drop-down menu with the exam dates that you have already submitted. Select the exam date that you want and then you can modify the form as needed.
As this video comes to a close, we would like to leave you with a couple of reminders. You must click the "Continue to Student Accommodations" button to acknowledge you have read the reminders each time you log-in to the Instructor AIM Portal. The options on the left-side will not appear until you complete this step. Completely answer any questions that have a red asterisk or your agreement will not submit. Before exiting your screen, please scroll up and down to make sure there are no error messages present.
As always, if you have any questions or need assistance, please contact our office. The Test Center can be reached at 803-323-3290 and select option 3, or use the internal Winthrop extension of 6173. We can also be reached at testcenter@winthrop.edu.
Greetings from the Office of Accessibility at Winthrop University. This video tutorial is to provide faculty with instructions of how to upload a test into AIM and how to retrieve a completed test from the OA Test Center.
You will begin by logging in to the Instructor AIM Portal. Links to the portal can
be found in multiple places, including the Office of Accessibility's website, the
email signatures of Test Center staff and in the automated emails you may receive
from AIM. Your log-in credentials are the same as you would use for your Winthrop
email and Wingspan accounts.
To log-in to the faculty portal through the Winthrop website, you will start at the
main Winthrop page, winthrop.edu. In the top right-hand menu, under "Academics" find
"Resources and Support Services." Then in the left-hand menu, click on "Accommodations."
Now you are on the Office of Accessibility's webpage. In the left-hand menu here,
find the Test Center and then click on "Faculty Information." On this page you will
find a direct link to the "Instructor AIM Portal." Now you will log-in using your
Winthrop credentials.
After logging in, read the reminders in the Access Policy box and then click the "Continue
to View Students Accommodations" button.
Then you will proceed to the Alternative Testing module by clicking on "Alternative
Testing" in the left-side menu under "Home."
Once you are in the module, you will select "Course Instruction Form" in the top right
menu. Then you will find the course for which you would like to upload an exam and
in the row with the course listed, select "View." The in the top menu, select "List
Exam Dates."
On this page, if you have already submitted all of your exam dates you will select
the exam date for which you would like to upload an exam from the drop-down menu.
If you need to add a new exam date you will do so using the exam detail box. Then
whether you selected a pre-submitted date or you are adding a new date, you will use
the "Upload Exam File" box to upload your assessment. You will insert a title for
your exam and then use the "Choose File" feature to select the file from your computer
to upload for the exam date you chose. Then be sure to select "Save Exam Date" once
you have chosen your file.
There are two common errors that faculty receive when they try to upload tests to
AIM. The first error is a form submission error. This error occurs when you have not
entered an appropriate exam note or name, or the file was not selected through the
"Choose File" feature. Please refresh the page and try again. The other error that
faculty often receive is the "404 Error". This error means that your AIM session has
timed out, so please log-in again and try to upload the file.
If you continue to receive any of these errors after multiple attempts, please contact
our office.
If you would like to upload exams for individual students, you can do so AFTER the
student has scheduled their appointment with the OA Test Center. Please see the "How
to Upload a Test" PDF Guide for these instructions. This guide is located on the Test
Center website. If you need additional assistance with uploading exams, please contact
the Test Center Manager.
With the instructor AIM Portal, we will securely upload completed tests from students
who have used the Test Center. AIM will automatically send you an email to alert you
when a completed test is available for retrieval. We recommend that you do not use
the code that is provided with the initial email since you only have 20 minutes from
the time the email is sent to use that particular code. Instead, we suggest you go
through the following steps to receive a new code.
You will navigate back to the Alternative Testing module by clicking on "Alternative
Testing" in the left-side menu under "Home." On the right-side menu, click on "Completed
Files." This section houses all completed exam files for the current semester that
have been uploaded to the AIM Portal by Test Center staff. You will find the completed
exam file(s) that you are looking for and select "View" in the row with the student's
name. Once you click "View," AIM will send you a code via your Winthrop email account.
You will enter that code into the box provided in the AIM Portal. The exam will appear
on your computer once the system has processed your code.
Thank you for viewing our tutorial. If you have any questions, please contact us
via phone at 803-323-3290 and select option three. Or use the extension 6173. You
can also email us at testcenter@winthrop.edu.
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