Important Forms and Resources for Student Organizations

• Updating Your Organization's Records
• Advertising
• Event Planning
• Fundraising
• Other Resources
• Policies 
• Report Hazing 

Updating Your Organization's Records

• Advisor Agreement (pdf-36KB) 
  Fill out the PDF form, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.
• Officer Update Form
   Use this form when your officers change
  
• Officer Transition Checklist (pdf-125KB)
  Use this to make sure you have a smooth transition between officers. 
  

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Advertising

DiGiorgio Campus Center

• DIGS Advertising Forms 
  Banner Request, Digital Advertising, and Table Displays.

ListServs

• All Students ListServ
  Fill out online form to submit advertisement to all students, which is compiled into Daily Student Announcements. Daily Student Announcements go out at 5:20 p.m.  
• Student Orgs ListServ Fill out online form to submit advertisement to the Student Organization Leader Newsletter, which goes out weekly while classes are in session.

Posting Flyers

• Posting Guidelines (pdf-228 KB) 
  Find our where you can post your advertisements around campus.

Thomson Dining Hall

• Thomson Publicity Approval Form (pdf-298 KB) 
  Fill out PDF Form, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.

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Event Planning

Cultural Event Status

• Cultural Event Request Form
  Fill out this online form and submit.

Event Planning 

• Event Planning Guidelines (pdf-142 KB) 
  Use this form to guide your organization's planning process to a successful event, as well as reduce any risk associated with your event.
• How to add your events to the Student Organization calendar. 
• How to track Space Requests 
• Items available for Check Out (pdf-1220KB)

Food Preparation

• Food Preparation Guidelines (pdf-35 KB)
  Use these guidelines if your organization will be preparing food for a special event.

Travel

• Emergency Contact Information Form (pdf-123 KB)
  Fill out pdf form, save, and print. Deliver to Student Activities in 269 DiGiorgio Campus Center 2 days before travel.
• Travel Authorization Form
  Fill out Microsoft Excel form, save, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.
• Travel Reimbursement Form
  Fill out Microsoft Excel form, save, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.

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Fundraising

Off-Campus Fundraising (if using the Winthrop Foundation)

• General Foundation Information
• Sample Fundraising Letter
  If you are working with the Winthrop Foundation, use this sample fundraising letter to get started. Make sure to print this on letterhead and work with the Foundation to get it approved.

On-Campus Fundraising

• Fundraising, Solicitation, Donation Box, & Canvassing Form
  Print out PDF Form, fill out, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.

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Other Resources

Conference Room 204

• Conference Room 204 
  Guidelines for using Room 204 in the DiGiorgio Campus Center.
• Conference Room 204 Display Instructions
  This includes instructions for using the TV Display monitors.

Email and Website 

• E-mail and Website Address Request Form
  Your faculty/staff adviser must sign on to request an e-mail or web address for your organization. Call 803/323-2400 for questions.
• Computing for Student Organizations  

Organization Lockers

• Locker Request Form
  Fill out this electronic form to request or udate your locker information for the current academic year.

Setting up a Bank Account

• Federal Identification Number
  Fill out this online form and submit to IRS to receive a federal EIN number, which is necessary to set up a bank account for your organization.

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If you have any questions about the above forms or resources, please contact the Office of Student Activities at studentorgs@winthrop.edu or call us at 803/323-2248. Thanks!