Thank you for your interest in starting a new student organization at Winthrop University. This website contains the directions on how to start your new organization, as well as all of the forms that will need to be completed.
To start the chartering process, every organization must submit an online "Intent to Register" form. This form alerts the Office of Student Activities that you intend to organize this group. Once you submit your Intent to Register form, you will have 60 days to complete the remaining steps to the process. If your organization has not completed these items at the end of 60 days, your group will not be recognized.
"Intent to Register" forms will only be accepted from August 19, 2019 - March 30, 2020.
Once the Office of Student Activities receives your "Intent to Register form," the Graduate Associate will contact you to set up a New Student Organization Meeting. This session is one-on-one and provides the Office of Student Activities an opportunity to get to know the needs of your particular organization. This session will also cover any questions an organization may have about the process of getting chartered. These sessions are by appointment only. At this session please bring the requested email name you would like to use. Once CSL votes to officially charter your organization, the email request will be submitted to IT and a follow up confirmation will be sent to you once completed.
Every student organization must attend a Student Organizations Training Session to register with the Office of Student Activities. This session will cover the important information about functioning as a student organization on campus, as well as how to reserve space. A list of these training session dates can be found HERE.
After you have attended the Student Organizations Training Session, submit a "Charter Packet" to the Office of Student Activities. This Charter Packet includes a Charter Form, Roster Form, and Advisor Agreement Form. All of these forms must be completed, signed, and submitted to DIGS 269. Your packet will be reviewed by the Office of Student Activities and then forwarded to CSL.
Every organization is required to have a Constitution and Bylaws. A sample Constitution/Bylaws can be found HERE. A guide on how to write a constitution is available here Please email your Constitution & Bylaws as a word document to studentorgs@winthrop.edu.
After you have completed all of the steps above, the Vice President of the Council of Student Leaders will contact you to invite your organization to attend an upcoming CSL meeting. At this meeting, your organization will be interviewed by CSL. After that, your organization's charter will be voted on by CSL members. Once CSL approves the charter for your organization, you have become an official student organization at Winthrop University. CSL meets on Mondays at 7 p.m.
If you have any questions about this process, please contact the Office of Student Activities at 803/323-2248 or studentorgs@winthrop.edu. Thanks!