Winthrop University: Cultural Events - Sponsors - Approval Criteria

Cultural Events

Approval Criteria

Faculty Conference adopted a definition of Cultural Events as: "approved events chosen from areas such as plays, films, art exhibitions, dance, and musical performances, or from lectures of general appeal." Over the years, the Cultural Events Committee has developed a set of guidelines to assist in making decisions and interpreting this definition. Programs and events must fit one of the following criteria in order to meet the definition of Cultural Events.

    1. Films selected should meet one of the following criteria:

      1. They must include a presentation and/or discussion led by a qualified individual with expertise in the subject matter of the film. Films that are readily accessible to students (i.e., recent mainstream films) must also qualify under the category of lectures, panel discussions, and forums.

      2. Foreign films presented in a foreign language.

        Note: The public screening of copyrighted films requires either the permission or the copyright owner or the purchase of a public performance license. For more information on the proper use of digital media, visit the Dacus Library website.

    2. Readings of poetry and/or fiction will be selected based on the reader and/or writer's reputation and credentials. Readings by individual students or those which are sponsored by student organizations should be under faculty direction or have guidance from a faculty member with expertise in the subject area.

    1. The selection will be based on the reputation and credentials of the artist(s) and/or the individual leading the discussion.

    2. Exhibition of visual arts by individual students or those which are sponsored by student organizations should be under faculty direction or have guidance from a faculty member with expertise in the area.

    Lectures, panel discussions, and forums of general appeal are selected based on the speaker's ability to generate new ideas and discussion on topics of broad significance. Lectures that receive approval will have the following attributes:

      1. A speaker with credentials, reputation, and expertise in the subject area.

      2. A subject of importance and/or uniqueness (e.g., new ideas). For example, Public Service Announcements as lectures or presentations (events that serve more to inform the public about safety or health concerns, etc.) will, in general, not receive cultural event credit.

      3. A topic that relates to culture, the arts, world culture(s), or societal concerns. Topics of scientific, business, sports, or mathematical nature must show their relation to broader cultural or societal concerns. Topics in potentially controversial subject areas (such as politics and/or religion) must allow for a discussion of a broad spectrum of viewpoints; these discussions should have guidance of a faculty member or staff person with demonstrable expertise in the area. In general, programs and performances by, or specifically designed for, children (below college age) will not be approved as Cultural Events. All events selected as approved Cultural Events should be under the sponsorship of a faculty member, administrator, or a related organization(s) (e.g., student organization, university department, etc.).

    1. Performances (e.g., concerts, theatrical productions, and recitals) that are sponsored by the College of Visual and Performing Arts and its various divisions will be automatically approved as Cultural Events.

    2. Performances by individual students or student organizations should be under faculty direction or have guidance from a faculty member with expertise in the area.

    3. Performances in music not covered above will be selected on the basis of their ability to broaden a student's musical experience. Performances in musical genres which are readily available to students and are part of the current "popular culture" may not be selected, unless they would otherwise qualify under lectures, panel discussions, and forums.

    4. The reputation and qualifications of the performer or performing group will also be taken into consideration.

It should be noted, and strongly emphasized, that failure to attain the approval of the Cultural Events Committee does not reflect upon the quality or the validity of any event, nor the committee's support for the program being presented, only its relevance to the specific goals of the Cultural Events requirement.

General Guidelines for Events

Location of Events

Cultural Events generally take place on the campus. In such instances, the event organizer and sponsor are responsible for making a space request through the campus space reservation system. The Cultural Events Coordinator schedules the Cultural Event Monitors to be on location before and after each approved Cultural Event to scan the students in and out of the events so that they may receive credit. On-campus Cultural Events must be open to all students.

It is acceptable for Cultural Events to take place off campus; however, in such instances, the sponsor of the event will be responsible for making a record of all students in attendance in accordance with the attendance policy and guidelines for credit and submitting the attendance list to the Cultural Events Coordinator in order for students to receive credit.

Virtual Events

Until further notice, event organizers who wish to host virtual events may do so through Zoom (live). The event sponsor will be responsible for generating an attendance report and sending it to the Cultural Events Coordinator after the event for processing. For more information on virtual event delivery, please see the approval process.

Setup of Events

Events structured in such ways that make it very difficult, if not impossible, to adequately track attendance and monitor student engagement will not be approved as Cultural Events.

Events on Sensitive Topics or Difficult Subject Matter

Organizers are encouraged to contact Counseling Services when planning an event that may be emotionally triggering in nature. The Cultural Events Committee may, at its discretion, require an event organizer to secure a counselor from Counseling Services to be available for the event. In the event that this is required, the organizer will be responsible for notifying the committee when a counselor is secured.





Last Updated: 5/24/21