Winthrop University: Cultural Events - Sponsors - Approval Criteria

Cultural Events

Approval Criteria


Faculty Conference the definition of Cultural Events as "approved events chosen from areas such as plays, films, art exhibitions, dance, and musical performances, or from lectures of general appeal." Over the years, the Cultural Events Committee developed a set of guidelines to assist in making decisions and interpreting this definition. Programs and events must fit one of the following criteria in order to meet the definition of Cultural Events.

Categories of Events

    Films selected should meet one of the following criteria:

    1. They must feature a presentation and/or discussion led by a qualified individual with expertise in the subject matter of the film. Films that are readily accessible to students (i.e., recent mainstream films) must also qualify under the category of lectures, panel discussions, and forums.

    2. Foreign films presented in a foreign language.

    (Note: The public screening of copyrighted films requires either the permission or the copyright owner or the purchase of a public performance license. For more information on the proper use of digital media, visit the Dacus Library website.)

    Readings of poetry and/or fiction will be selected based on the reader and/or writer's reputation and credentials. Readings by individual students or those which are sponsored by student organizations should be under faculty direction or have guidance from a faculty member with expertise in the subject area.

    Guided discussions of exhibitions will be selected based on the reputation and credentials of the artist(s) and/or the individual leading the discussion.

    Exhibition of visual arts by individual students or those which are sponsored by student organizations should be under faculty direction or have guidance from a faculty member with expertise in the area.

    Lectures, panel discussions, and forums of general appeal are selected based on the speaker's ability to generate new ideas and discussion on topics of broad significance. Lectures that receive approval will have the following attributes:

    1. A speaker with credentials, reputation, and expertise in the subject area.

    2. A subject of importance and/or uniqueness (e.g., new ideas). For example, Public Service Announcements as lectures or presentations (events that serve more to inform the public about safety or health concerns, etc.) will, in general, not receive cultural event credit.

    3. A topic that relates to culture, the arts, world culture(s), or societal concerns. Topics of scientific, business, sports, or mathematical nature must show their relation to broader cultural or societal concerns. Topics in potentially controversial subject areas (such as politics and/or religion) must allow for a discussion of a broad spectrum of viewpoints; these discussions should have guidance of a faculty member or staff person with demonstrable expertise in the area. In general, programs and performances by, or specifically designed for, children (below college age) will not be approved as Cultural Events. All events selected as approved Cultural Events should be under the sponsorship of a faculty member, administrator, or a related organization(s) (e.g., student organization, university department, etc.).

    1. Music, theatre, and dance performances by individual students or student organizations should be under faculty direction or have guidance from a faculty member with expertise in the area.

    2. Performances in music not covered above will be selected on the basis of their ability to broaden a student's musical experience. Performances in musical genres which are readily available to students and are part of the current "popular culture" may not be selected, unless they would otherwise qualify under lectures, panel discussions, and forums.

    3. The reputation and qualifications of the performer or performing group will also be taken into consideration.

    4. Performances in music, theatre, and dance that are sponsored by the College of Visual and Performing Arts and its various departments will be automatically approved as Cultural Events.

 

General Guidelines for Events

Location of Events

Cultural Events generally take place on the campus. In such instances, the event organizer and sponsor are responsible for making a space request through the campus space reservation system. The Cultural Events Coordinator schedules the Cultural Event Monitors to be on location before and after each approved Cultural Event to scan the students in and out of the events so that they may receive credit. On-campus Cultural Events must be open to all students.

It is acceptable for Cultural Events to take place off campus; however, in such instances, the sponsor of the event will be responsible for making a record of all students in attendance in accordance with the attendance policy and guidelines for credit and submitting the attendance list to the Cultural Events Coordinator in order for students to receive credit.

Format of Events

Through Fall 2021, event organizers may host their events either as in-person events or live virtual events (Zoom Meetings only).

    In-person events must meet all University health and safety guidelines (for more information, please refer to the University Events webpage). Event organizers hosting events on campus must submit a space request using the campus space reservation system.

    During the Fall 2021 semester, events may be delivered virtually when necessary.

    Live virtual events may be streamed as Zoom Meetings only (Zoom Webinars excluded). Zoom is supported by the Office of Computing and Information Technology. Tutorials and resources for Zoom can be found here. Winthrop faculty/staff members and students may host Zoom Meetings using either Winthrop's Zoom account or their personal account.

    Sign In - Zoom (Students/Faculty/Staff only) 

    Winthrop's Zoom license allows the following numbers of participants at Zoom Meetings:

    Participant Limit:

    Level of Access:

    300 participants

    Standard access

    500 participants

    For access to this level of Winthrop's license, please send a request to the Service Desk at servicedesk@winthrop.edu

    Registration for Zoom Meetings

    When scheduling their Zoom Meeting, event organizers must enable the registration feature. This will allow students to register for the event with their Winthrop e-mail addresses.

    Attendance Protocol for Zoom Meetings

    Students must enable their web cameras and remain at their monitors for the entire duration of the Zoom Meeting in order to receive credit for their attendance. Event organizers will be responsible for monitoring attendance during the event, making note of any participants whose cameras are disabled or whose attendance is otherwise unable to be verified.

    At the end of the Zoom Meeting, the event organizer will generate a Zoom Meeting usage report and send it to the Cultural Events Coordinator (at culturalevents@winthrop.edu) along with the names of any participants whose attendance could not be verified.


Setup of Events

Events structured in such ways that make it very difficult, if not impossible, to adequately track attendance and monitor student engagement (e.g., tabling events) will not be approved as Cultural Events.

For outdoor events such as performances at the Amphitheatre, event organizers must provide a sign-in/out table for the Cultural Event Monitors.

Events on Sensitive Topics or Difficult Subject Matter

Event organizers are encouraged to contact Counseling Services when planning an event that may be emotionally triggering to those who attend. The Cultural Events Committee may, at its discretion, require an event organizer to secure Counseling Services presence at an event. In the event that this is required, the event organizer will be responsible for notifying the committee when a counselor is secured.

 

Last Updated: 10/28/21