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Each semester, event organizers who wish to have their events considered for approval
as Cultural Events must submit a request to the Cultural Events Committee. The committee
is responsible for approving on and off campus Cultural Events and determining whether
they meet the criteria for Cultural Events and Global Learning Initiative (GLI) Events.
When requesting Cultural Event status for an event, the following steps should be
completed in order. For additional information about the application process, please
contact theCultural Events Coordinator.
Find a University faculty or staff member to sponsor the event. This individual must
agree to the following terms. [Note: If the event organizer is a University faculty or staff member, it is acceptable
for them to sponsor their own event.]
STEP 3.
If the event will be taking place on campus, make a space request through the campus space reservation system. [Note: A request should be made, though it is not necessary for it to be approved
prior to submitting a Cultural Event application.]
STEP 4.
Submit a Cultural Event application. All requests for approval must be made at least 4-6 weeks prior to the date of the
event. These are reviewed by the Cultural Events Committee on a bi-weekly basis during the
fall and spring semesters.
Application Deadline
In order to be reviewed at the next committee meeting, applications must be received
by the upcoming deadline. All submission deadlines and committee meeting dates for
Fall 2020 can be found below.
Following committee review, the event organizer and sponsor will receive a notification
from the Cultural Events Coordinator of the decision of the Cultural Events Committee.
If the request is denied, this will include a written rationale for the denial. In
some cases, the denial may include suggested revisions.
In order to be reviewed at the next committee meeting, applications must be received
by the upcoming deadline. All submission deadlines and committee meeting dates for
Fall 2020 can be found below.
Once an event is approved, the Cultural Events Coordinator will add it to theCultural Events calendar. This page is regularly updated during the fall and spring semesters. Event organizers
and sponsors cancontact us to request edits to this page.
Organizers and sponsors of on-campus events must add their events to the University
Calendar through the campus space reservation system. Once an approved event is added,
the Cultural Events Coordinator will mark it on this calendar as a Cultural Event
and GLI Event (if applicable).
A record of students present at each Cultural Event must be made. At on-campus events,
this will be done by the Cultural Event Monitors who will electronically scan student
IDs before and after each event. At off-campus Cultural Events, the event sponsor
will be responsible for maintaining an attendance list according to the attendance
policy and guidelines for credit and sending it to the Cultural Events Coordinator
for processing.
If a change is made to the time, date, location, or duration of the event, or if the
event is canceled, the event organizer and sponsor must notify the Cultural Events
Coordinator immediately. The event calendars will be updated accordingly. In the event
of a last-minute cancellation, the event organizer and sponsor must also post a notice
sign outside of the event area. This is especially important at times when it is unlikely
that this news of the cancellation will reach students by any other means.
If a change is made to the event program (e.g., a new topic will be discussed or a
different speaker will be presenting), the event organizer and sponsor must notify
the Cultural Events Coordinator immediately as this change may require re-approval
by the Cultural Events Committee.
The sponsor of a Cultural Event is encouraged to contact fellow faculty and staff
members who might be interested in the event and those who teach courses related to
the event, as well as relevant student organizations, to inform them of the event.
It is hoped that such information may be used by the faculty to inform their students,
and may be of use in enhancing course curricula, thus making the event a more enriching
experience for the students.
They will notify the Cultural Events Coordinator immediately of any changes to the
event, such as change in time, date, location, or duration as well as cancellation.
They will handle any discipline problems which arise during the event.
They will supervise the limiting of crowd size to prevent overcrowding.
Sponsors will verify that the information listed on Cultural Event application is
accurate.
Sponsors of events which take place off campus will make a record of all students
in attendance in accordance with the attendance policy and guidelines for credit.
Sponsors are encouraged, but not required, to read the code of conduct aloud at the
beginning of their events. The following statement was developed by University faculty
and student leadership:
Code of Conduct:At Winthrop, we seek to cultivate a sense of responsibility grounded in our respect
for one another, as both students and members of our larger communities. To that end,
we ask all audience members to show their respect to the performers, presenters, and
fellow audience members at this event by avoiding disruptive behavior, including the
use of personal electronic devices during the performance, presentation, or discussion
portions of this event. Any audience member unwilling to follow these expectations
may be asked to leave the event. Students asked to leave an event will not receive
Cultural Event credit for attending the event. [April 2019]
