Faculty Employment using People Admin

Implementation information for using People Admin for Faculty/Adjunct Hiring (Spring 2026)

Link to People Admin Applicant Tracking module (used by internal hiring departments):

Link to Applicant Portal (used by applicants to apply for positions):

 

Workflow Diagrams (updated 3/23/26)

Permanent Faculty hiring workflow Disposition list (pdf 68.7kb)

    The Dean's Office will initiate the Hiring Proposal. 
    The Office of Academic Affairs will generate the Offer Letter.
    The Dean's Office will secure the signed copy of the Offer Letter and attach it to the Hiring Proposal.
    HR will complete the background check and secure needed documents.
    HR will notify the Dean's Office to initiate the ePAF.
    The Office of Academic Affairs will finalize the Hiring Proposal once the ePAF has been approved.
    HR will seat the employee in the position and assign the onboarding checklist.
    The Office of Academic Affairs will need to ensure the posting is Closed and marked as Filled in order to ensure all candidates are aware of their application status.

      Posting for permanent faculty vacancies is done by the office of Academic Affairs. Forward any relevant details including position description, requirements, search committee chair/member list, guest users, open posting date, date to review applicants.

      Academic Affairs (Faculty Hiring Manager role) will be responsible to post the vacancy, make any changes as needed, and close the vacancy once someone is hired.

      The Search Committe Chair should work with the Search Committee Members and any outside Guest Users involved. All members will have access to the posting in order to review each of the applicants. Only the Chair will have the responsibility to move the applicants through the workflow and assign final dispositions.

        The Department will provide the position description and relevant details to the Office of Academic Affairs.

        The Faculty Hiring Manager will create the Posting in People Admin.

        All applicants begin with the status of Under Review by Department Head. Access by people in this role is secured based upon the department of the posting and the user group of the employee.
        Applicants are reviewed and either marked as "Recommend for Hire" or "Not Selected".
        Applicants may also remain in the "Under Review" state throughout the academic year pending future needs.