I9 / E-Verify

The I-9 is a federal form used to verify the identity and employment eligibility of individuals hired in the United States. The first part of the I9 form requires employees to attest to their employment eligibility. The second part requires employers to examine the documents provided by employees as evidence of eligibility and to complete the second part of the form. (See list of acceptable documents.)

In addition, the South Carolina Illegal Immigration Reform Act requires that Winthrop participate in the E-verify program, which compares information from an individual’s I-9 form to records available to the U.S. Department of Homeland Security and Social Security Administration to confirm eligibility to work in the United States.

Procedures for completing the I-9 form/E-verify.

  1. Department completes the online Request Form for a new I-9. You will need to supply the employee’s name, e-mail address and start date when completing the request form, which is sent automatically to HRHelp.
  2. I-9 Advantage e-mails the employee a link to complete Section 1 of the I-9 form on its website.
  3. Employee completes Section 1 of the online I-9 form on or before the first day of work.
  4. Employee contacts HR at HRHelp@winthrop.edu or by calling 803/323-2273 to set up an appointment to complete Section 2 of the I-9 form. A list of acceptable documents to prove identity and eligibility to work is provided by the I-9 Advantage system when the employee completes Section 1.
  5. HR (or its designee for remote workers) completes Section 2 of the I-9 and the E-verify no later than the third day of employment.
  6. International students must complete their I-9s through Winthrop’s International Center.

I-9 Online Inquiry System  (Authorized users may access this link to determine whether an employee needs an I-9 and E-Verify.)