Winthrop University: COE - Student Academic Services (SAS) - Forms & Policies

Student Academic Services

Forms & Policies & Resources

You may pick up these forms in Student Academic Services (144 Withers) or simply click on the form that you need and print it from this page. Electronic signature fields are not viewable through the acrobat reader when you pull them up in your browser. Right click the link for the pdf and “Save As” to download these to your computer - those fields will then be present. You can then add your electronic signature and email to coesasga@winthrop.edu.

 

See Virtual Processes.

Most processes offer both a paper and electronic submission option.  Pictures of forms are not accepted.

 

    This form is used for any student wishing to request permission to take additional coursework beyond the Internship II course, a program area capstone course, and EDUC 410. This process may only be used to request a single course.

    Request for Course with Internship Procedures (pdf - 78 KB)

    Request for Course with Internship Form (pdf -75 KB)

      Download the linked form or collect a blank copy from 144 Withers. Return the completed form (including the signatures) to 144 Withers. Joanna Harris will then notify student of outcome. A copy of all correspondance will become a part of the student record in 144 Withers once complete and possible.

      The primary change in our virtual environment is the collection of signatures so here is a work flow to help all keep this information moving forward:

      1. Student completes the form (with exception of signatures).

      2. Student creates an email to his/her advisor or program director if in a secondary or K-12 program with form, student statement, and other supporting evidence as appropriate for the request.

      3. Advisor/Program Director reviews materials; forwards all attachments and original student email to chair; and adds statement indicating level of support (support, support with reservations, do not support) with a justification.

      4. Department Chair/Program Director reviews materials; forwards all attachments, original student email, and faculty email statement to Dr. Beth Costner; and adds statement indicating level of support (support, support with reservations, do not support) with a justification.

      5. Joanna Harris will then notify student of outcome. A copy of all correspondence will become a part of the student record in 144 Withers once complete and possible.

    This online form will collect information related to override requests and direct you to the appropriate individuals and processes to handle your request.

    Override Form

    To address and resolve academic complaints as quickly as possible, all students are encouraged to address their complaints initially to the office or individual responsible for overseeing the immediate area causing the concern.

    In a situation where the informal resolution process does not result in a satisfactory outcome for the student, he/she may submit a formal written complaint to the chair or director of the department. The complaint should be submitted no later than one week beyond the end of finals of the semester for which the matter in question arose.

    Use the form provided below or submit the complaint in a separate, narrative document including all topics on the form. All complaints must be signed and dated.

    Student Complaint Form For College-Level Academic Complaints (pdf - 11 KB)

    For non-academic complaints please refer to the university policy on student complaint procedures for guidance.

    The Change of Curriculum Form (pdf - 445 KB) is to be used when a student changes their catalog year or changes, adds, or removes a major, minor, or concentration area.

      Download the linked form or collect a blank copy from 144 Withers. Return the completed form (including the signature) to the drop box located outside 144 Withers.

      College of Education students that need to change major, minor, or concentration should email (from @mailbox.winthrop.edu account) a completed copy of the Change of Curriculum form to coesasga@winthrop.edu

      The subject of your email should indicate: Virtual Change of Curriculum Form.

      The form is a fillable PDF (must be downloaded).  The attachment to an email from the student's @mailbox.winthrop.edu will replace the need for a signature.

      Students should not attach a picture of the form as these are not readable.

    COE Petition Procedures (pdf - 81 KB)

    The deadlines to submit general appeals are as follows:

    • August 1
    • November 15
    • April 15

    The deadline for appeals regarding graduation is the Thursday before Fall/Spring commencement.

      Any student wishing to request an exception to stated program admission requirements, an internship admission requirement, or a teacher education policy must make such an appeal in accordance with the policies and procedures established by the Educator Preparation Committee (EPC). 

      Petition for Teacher Education Programs (pdf - 83 KB)

      This form is used for any student wishing to request an exception to stated program requirements for Athletic Training, Sport Management, Exercise Science, or Human Development and Family Studies.

      Petition for Sport, Human Performance, and Human Development Programs (pdf - 80 KB)

      Download the linked form or collect a blank copy from 144 Withers. Return the completed form (including the signature) to 144 Withers.

      The primary change in our virtual environment is the collection of signatures so here is a work flow to help all keep this information moving forward:

      1. Student completes the form below (with exception of signatures).

      2. Student creates an email to his/her advisor with form, student statements, PDF of DegreeWorks, and other supporting evidence as appropriate for the request.

      3. Advisor reviews materials; forwards all attachments and original student email to chair; and adds statement indicating level of support (support, support with reservations, do not support) with a justification.

      4. Department chair reviews materials; forwards all attachments, original student email, and faculty email statement to Joanna Harris; and adds statement indicating level of support (support, support with reservations, do not support) with a justification.

      5. Joanna Harris will then work with the Dean to review the request and notify student of outcome. A copy of all correspondence will become a part of the student record in 144 Withers once complete and possible.

    College of Education students that need to request a course substitution should first discuss situation with advisor. If the advisor agrees, the advisor will initiate the approval process.

    The faculty advisor completes the electronic form and direct to appropriate chair.  In general, this is the department in which the program is housed. 

    Exceptions:

    • All EDCO course substitution requests must be directed to chair of the Education Core Department Chair. 
    • All requests for consideration of the physical activity requirement must go to Mr. Geoff Morrow.

    After submission of the form, information will be reviewed by the department chair and college before being submitted to Records and Registration.

    Students are encouraged to monitor DegreeWorks to ensure the notation is visible within two weeks of submission.

    This form serves as written approval of the student's advisor and dean's designee prior to registration for courses taken at another institution.  See Undergraduate Catalog for additional information.

    Approval to Transfer Credit Form (pdf - 249 KB)

    This form is applicable to students in undergraduate and MAT teacher education programs. Any faculty member may file an Individual Report if a student's suitability to enter or continue in a teacher education program is questioned. Faculty are encouraged to use this form in instances where there are concerns about a student's dispositions and skills outlined in the Professional Dispositions and Skills Criteria.

    Individual Report Form (pdf - 22 KB)

    Professional Dispositions and Skills Intervention Procedures (pdf - 104 KB)

    This form is for students wishing to drop a course, add a course, or take a course on a S/U basis.

    Schedule Change Form (pdf - 87 KB)

     If you are an HDFS major and are interested in charging the CFLE application fee to your Winthrop student account, please follow the below procedures during the semester BEFORE your final semester

    1.       Complete, print and sign the CFLE Voucher Form (111 kb)

    2.       Complete, print and sign the CFLE Approved Program Application Form (285 kb)

    3.       Complete, print and sign the CFLE Code of Ethics Form (187 kb)

    4.       Complete, print and sign the WU Transcript Request Form (302 kb)**, and finally,

    5.       Bring all above documentation to Withers 204 to the attention of Ms. Curlene Moise/Dr. Patricia Arter.

    **If you have any outstanding financial holds on your account at the end of your final semester when the transcript request is made, WU will NOT release your transcripts; therefore, this process cannot be completed until all holds are satisfied.

    Students may find themselves missing classes due to different circumstances. The Absence Notification Form is designed to serve as a resource and central point of contact for students who need their instructors notified of their absences.

    Student Absence Notification Form (MS Forms-Log in using WU credentials)

    Complete information at: https://www.winthrop.edu/student-life/.

    The program is an interpersonal violence prevention program from Student Success. Through interactive multimedia, these programs educate students about consent/sexual assault, rape culture, bystander intervention, verbal defense, alcohol, dating/domestic violence, healthy relationships, sexual harassment, stalking, and Winthrop’s Title IX policies and resources. As well as a course that addresses the impact that alcohol and other drugs have on your GPA, your brain, your relationships, and your life.

    Our annual platform for education and prevention training, commonly known as Not Anymore will now be called Campus Safety Training.

    Our IT department has completed the transfer to Vector LMS. Students (enrolled for the Fall) will NOT be able to log in to complete the training until they are notified via student email that the new system is ready. This change will also be reflected on their Wingspan Channel, as it will no longer show “Not Anymore” as an option for them to click on. Instead, “Campus Safety Training”  will be in its’ place.

    Also, when students log in to complete the training, they will see Vector Solutions rather than “Student Success”. All previous information and completions will be transferred into the new system. If a student has a hold for an incomplete program, they will be able to log in to the new system and complete.

    Disclosure

    The training contains sensitive material involving sexual and interpersonal violence.  While trigger warnings and resources are provided throughout the program, we understand such programming may be problematic for some viewers.  Please contact Amy Sharpe at sharpea@winthrop.edu to discuss alternatives.

Last Updated: 8/9/21