Instructions for HR Portal - PeopleAdmin

Instructions for HR Portal - PeopleAdmin

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**RECENTLY UPDATED**

New in 2020, Winthrop University’s Human Resources Division has launched a new online portal that has four different programs modules to create an easy-to-use system for supervisors and staff that automates:

  • The process for collaborating with HR to modify and update position descriptions;
  • All parts of the Staff performance management process to be configured and completed online;
  • The way newly hired FTE employees receive required forms, (allowing access for all and completion of some electronically), as well as the ability to read and review important information on available benefits and applicable policies online (eliminating the need for in person new hire orientations); and
  • The hiring process for FTE positions and temporary jobs posted by HR (TO BE RELEASED SOON)

How do I Log into the HR Portal?

  • Go to Wingspan (see this screenshot)
    • Select "Employee Detail" tab
    • Select the Red Link "Position/Performance Management".
    • You may or may not see this screen and have to provide your WU login credentials a second time.(same as when you log in to a campus computer - include winthrop.edu in your user name)
  • Next you will be taken to the Home Screen of PeopleAdmin
    • On left corner, right click on the three blue eclipse/periods. A drop down menu will appear with the following options
    • For functions related to the screening and hiring of FTE staff positions and temporary jobs posted by HR(Coming Soon) or select "Applicant Tracking System
    • For review of and revisions to a Position Description, select "Position Management"
    • For New Hire Onboarding forms elect "Employee Records"
    • For Performance Management (EPMS) documents select "Winthrop University Employee Portal"

FAQs

     

    Beginning March 2020 all Human Resources new hire orientations will be provided as an online experience, rather than an in-person session.  Information such as: instructions for online completion of forms, viewing of informational videos and downloading of certain paper forms will be emailed to the email address provided during the hiring process for all new hires in a FTE position.  While access to these onboarding tasks are generally provided to the assigned employee prior to their first day of work, Human Resources requests that supervisors allow time during the employee’s first few days of work to complete all portions of the task lists.  The onboarding tasks include request for a Winthrop email address and WIN access, parking permit instructions, application for Winthrop ID card, explanations of benefits and information on retirement options.  

     

    For temporary employees moving to a FTE position and temporary employees who are newly eligible for benefits (averaging 30 or more hours/week in their new work assignment) the appropriate onboarding instructions will be emailed to the employee’s existing Winthrop email address.  The initial paper forms for all newly hired temporary employees (I-9s, W-4, direct deposit form, request for a Winthrop email address and WIN access, etc. will continue to be handled by the hiring department as in the past. 

     

    If you have any questions concerning online onboarding, please contact hrhelp@winthrop.edu or call (803)323-2273 and ask for a Benefits Administrator.

    The performance of Winthrop staff is evaluated according to the Employee Performance Management System ( EPMS Policy).  Starting January 1, 2020, Winthrop began using a new online system for the completion of EPMS (annual, probationary, trial and short year reviews) which may be accessed in Wingspan on the Employee Details tab by selecting “Position/Performance Management.”   As such, supervisors are now required to create a plan (formerly referred to as a planning stage document) in the new online portal location prior to the creation of the 2020 performance review.  Additional information and instructions for completing EPMS in the Employee Management System “Performance Management (PeopleAdmin)” can be found below.  For reference, information in the prior system can still be accessed in Wingspan on the Employee Details by selecting “EPMS (Pre 2020).

    Powerpoint from Supervisor Trainings on Performance Mgmt 2020

    Performace Characteristic List for option in Section 1B of the plan

    Recent 2020-2021 Performance Notice Information

Last Updated: 5/11/20