Winthrop's Administrative Review Process applies to athletic or academic administrative employees. Information on the Administrative Review Process for 2019 is currently being updated.
Email notices are sent to supervisors approximately six weeks before an employee's performance appraisal is due. Please complete an electronic performance appraisal online in Wingspan and then review the information with the employee and have them sign it online. This process needs to be completed no later than the first day of the month of the employee's review date.
Please contact the Office of Human Resources at extension 2273, if you have any questions concerning this process.
Rating Supervisors will be able to access their employee list in Wingspan within the Employee Detail tab (see the specific links below).
The goal of the performance review is to provide the employee with feedback on their
performance and accomplishments since the previous rating. The job duties should be
rated on how well the employee has met the success criteria that have been identified by
the rating supervisor. Please refer to the Employee Performance Management Policy for detailed information regarding the EPMS process.
All staff shall be given an annual appraisal no more than 90 calendar days prior to the universal review date of March
31st.
A trial period evaluation is a six month evaluation following an employee's promotion, reclassification,
or demotion in the new position.
An employee in probationary status will have a review period that begins on the first date of employment and ends
the day before the annual performance review date. For example, an employee who is
hired on June 2nd should have his annual review completed on or before June 1st of
the following year.
Once the rating supervisor completes the form and before conducting the performance
review meeting with the employee, submit the form electronically for review by the
next level supervisor (reviewing officer) to acknowledge their agreement. Having the
reviewing officer acknowledge the performance review before it is given to the employee
will keep them informed regarding the employee's performance, and ensure agreement
on the overall rating of the employee.
Section IA - Job Duties: List the most important functions for successful job performance. The
performance review should include at least 80% of the duties that are based on the
employee's position description. The rating supervisor must also include success criteria
which define the rating supervisor's performance expectations the employee must use
in managing daily performance.
Ratings Chart (Effective January 2017)
Section IB - Performance Characteristics: Choose up to four performance characteristics that
are directly related to the employee's job. NOTE: Supervisory roles are designated
on the review form. All employees who are supervisors must be rated on Commitment
to Affirmative Action/Equal Employment Opportunity and Evaluation, these two entries
are identified in the list as *Required*.
Section IC - Overall Evaluation: Once the ratings are entered for the performance of the job
duties, an overall EPMS evaluation rating must be entered. Rating supervisors must consult with the Office of Human Resources
before assigning an overall rating of "unsuccessful/unsatisfactory". Please refer
to the section of the EPMS policy regarding the Substandard Performance Process for
Covered Employees for more information.
Employee Comments: The employee is permitted to add comments regarding the performance
evaluation prior to signing electronically on Wingspan.
Signatures: The final evaluation must be signed electronically by the rating supervisor,
reviewer and employee. Copies do not need to be forwarded to the Office of Human
Resources. Please note that the employee's signature does not indicate agreement only
that the employee has read and received the performance appraisal from their supervisor.
The Planning Stage Document should be retained by the supervisor for use during the upcoming rating period. The
supervisor should discuss the job duties, performance
characteristics, objectives and success criteria for the next rating
period. The Planning Stage Acknowledgement must be electronically signed by the rating
supervisor and employee. Please note that the employee's signature
indicates only that the employee has read and received the planning
stage document from their supervisor. A copy of the Planning Stage Document should
be given to the employee.
All performance evaluations shall be maintained in the employee's official personnel
file in the Office of Human Resources. Please contact the Office of Human Resources
for assistance at 2273.
SAVE your work often: Remember that Wingspan times out after 30 minutes of inactivity. The time out option is processed from the active Wingspan page (and doesn't update from within an EPMS document), so if you anticipate spending close to 30 minutes in the application, you should save the document and return to a Wingspan page to reset the time clock. The status bar at the bottom of the EPMS form will notify you if there are unsaved changes on the document. Click on the diskette icon to save changes.
Performance Characteristics List (73kb pdf)
Policy