The Procurement Services Department supports the Winthrop Community in the acquisition of the quality goods and services that the university needs to effectively and efficiently conduct business with the local community.
To apply for a P Card, complete the P Card Application, available on our Forms page, then submit the fully signed form to the Procurement Services office at purchasing@winthrop.edu.
To modify your single-transaction and monthly-transaction allowances, complete the
Procurement Card Limit Increase Request, also available on the Forms page.
To add a vendor to Banner, request a completed W9 form from the vendor and forward the W9 to purchasing@winthrop.edu. Please ensure all required fields, such as address and EIN or SSN are filled out.
To learn more about Sole Source Procurements, view the presentation from the Audit Manager of the Audit & Certification Department from the South Carolina Division of Procurement Services here.
To learn about Sole Source Guidelines, visit our page here.
To learn more about the competitive bidding threshold and small purchase procedures, click here.
Order via Herald Office Supplies or Staples Advantage. If you need a Staples Advantage and/or FSI Office account, contact purchasing@winthrop.edu
Order needed items through your Winthrop-affiliated Amazon Business account. To set up a Winthrop-affiliated Amazon Business account, contact purchasing@winthrop.edu.
Please view rental car instructions here!
View the state contract for toner. Toner for large copiers managed through a contract via Printing Services can be obtained through Printing Services.
Please see this training slideshow for more information!
Create a requisition in Banner and utilize Sodexo catering.
Vendor: Sodexo
Contract expires: 07/30/2028
Please reach out to Lori Howey in Facilities at howeyl@winthrop.edu.
To view open solicitations and awards at Winthrop University, visit our Solicitations & Awards page here.
A properly executed purchase order constitutes a contract which is binding on the college and the vendor. The vice president for finance and business affairs, director of procurement services, and designated procurement officers are the only persons authorized to bind Winthrop University. Vendors are cautioned not to accept verbal orders without receiving a purchase order number from the person placing the order. The university will not be responsible for orders received without a valid purchase order. Failure to follow these procedures will result in delayed payments or the return of material to the vendor.
Forward all invoices for goods and services to: Accounts Payable, 125 Tillman Hall, Rock Hill, SC 29733 or via e-mail: accountspayable@winthrop.edu
Accounts Payable's direct telephone number is: 803/323-2243.
External Groups: As a state institution, external groups are welcome to come to campus to utilize campus services like the Library or for community memberships in the West Center. Groups can also reserve space on campus or utilize the free speech areas. For information on each of those polices as they relate to external groups/individuals, please review the appropriate policies below:
Visit our web page entitled Doing Business With Winthrop University for more information.
