All purchases must be initiated through a requisition unless the purchase meets criteria for P-Card or Direct Pay.
Requisitions are entered through Wingspan, in the "Finance" card, using the "My Requisitions" link.
Yes! Reference this Entering Requisitions guide.
Requisitions are entered through Wingspan, in the "Finance" card, using the "My Requisitions" link.
If this is your first time, you will likely need to request access here.
Making a purchase before securing appropriate approval through the requisition process will require the completion of the "Illegal or Unauthorized Form" by the Dean/Director/Department Head in order to have the invoice paid.
If the estimated cost for the year is less than $10,000, enter the requisition as soon as you have an estimate of the cost and you know who the vendor will be.
If the estimated cost for the year is between $10,000 and $25,000, obtain three quotes first and then enter the requisition once a vendor has been selected.
If the estmated cost for the year is over $25,000, coordinate the purchase through the procurement office at purchasing@winthrop.edu.
Nope! Save yourself some time by entering a blanket requisition for the same vendor for the year. This will ensure that you have appropriate approvals in advance of needing to make a purchase.
Email purchasing@winthrop.edu if you need to change the amount, the line item, or the FOAP.
Upload these documents with the requisition, if applicable:
Note: Requisitions over $25,000 must be coordinated through Procurement at purchasing@winthrop.edu.
Yes. A requisition is evidence that the appropriate individuals pre-approved the use of funds, the timing of use, and alignment to budget. This is still critical even if a purchase is being made with a vendor with a State Contract.
Yes. A requisition is evidence that the appropriate individuals pre-approved the use of funds, the timing of use, and alignment to budget. This is still critical even if a purchase is being made with a vendor with a Winthrop Contract.
Any person or entity that is paid by Winthrop is considered a vendor and must complete the required form(s) below in order to do business with Winthrop.
The vendor must email form(s) to purchasing@winthrop.edu before any purchase of goods or services has been agreed to.
Banner will not let a requisition be entered until Procurement Services has added the vendor's profile to Banner.
The vendor should submit updated form(s) if any information changes or at least every 3 years, except Form 8233 which has an annual requirement.
No. Vendors should include a flat fee in their quote for travel expenses and manage their own travel arrangements. Booking travel for vendors or agreeing to pay for actual travel expenses is highly discouraged.
It depends. If the vendor was required to complete a CPS form and is performing services that are neither speaking nor administrative, then proof of insurance is required. Also, the vendor should have Winthrop University listed on their insurance as "additionally insured."
It depends. Individuals (i.e. vendors that are not a C-Corp) cannot be paid using a P-Card. Payments for services related to a Winthrop contract cannot be paid using a P-Card. Click here for more P-Card information.
No. When the vendor accepts our purchase order, they are agreeing to "net 30" pay terms, which means they will be paid within 30 days of Winthrop receiving an invoice after the goods have been delivered or the service has been performed.
They shouldn't be. When the vendor accepts our purchase order, they are agreeing to "net 30" pay terms, which means they will be paid within 30 days of Winthrop receiving an invoice after the goods have been delivered or the service has been performed. Email purchasing@winthrop.edu for help communicating with the vendor.
Questions? Email purchasing@winthrop.edu and we will be happy to assist.
