Accounts Payable

Mission Statement

It is the mission of Accounts Payable ("AP") to process payment in a manner that is timely, accurate, and compliant with the policies of Winthrop University and the State of South Carolina.

We are trying to reduce paper and transition to e-mail & electronic processing!

How can we help you today?

Payment Processing:

• I need an invoice paid. I obtained pre-approval with a Purchase Order.
• E-mail invoice to accountspayable@winthrop.edu, include PO#, and include a confirming statement from the responsible party, like: “I confirm that the goods and/or services were satisfactorily received. I approve this invoice for payment.”

• I need to pay dues, accreditation expenses, or seek reimbursement for a business purchase using personal funds.
• Note: Use P-Card for purchases under $2,500, if allowable under the P-Card Policy.
• Complete this form and e-mail it to accountspayable@winthrop.edu.
• Register for "Accounts Payable Direct Deposit (instructions here), if not already registered.

• I need an invoice paid. I did not obtain pre-approval with a Purchase Order.
• A PO is still required. If the PO was completed after the delivery or service date, complete the "Illegal or Unauthorized Procurement" form and e-mail it and the invoice to purchasing@winthrop.edu.
• Once completed, e-mail accountspayable@winthrop.edu with a copy of the signed “Illegal or Unauthorized Procurement” form, invoice, PO#, and include a confirming statement from the responsible party, like: “I confirm that the goods and/or services were satisfactorily received. I approve this invoice for payment.”  

• I need a travel advance.
• Complete these forms and e-mail a signed copy of the Travel Authorization Form and Travel Advance Form to accountspayable@winthrop.edu.
• Register for "Accounts Payable Direct Deposit” (instructions here), if not already registered.

• I need reimbursement for travel expenses.
• Complete this form and e-mail it to accountspayable@winthrop.edu.
• Register for "Accounts Payable Direct Deposit (instructions here), if not already registered.

Check Processing FAQ:

• When are checks processed?
• Checks are printed & mailed every Wednesday and Friday.

• Can I pick up a check instead of having it mailed?
• No. For non-payroll payments to employees, employees should sign up for Accounts Payable Direct Deposit (instructions here) to receive funds immediately. Checks to vendors will be mailed to the address on file. For reference, payment terms should be communicated to vendors as “net 30”, meaning checks will be mailed within 30 days of our receipt of the invoice.

• When will a check be mailed after I’ve e-mailed AP?
• Please expect approximately 5 business days. If you e-mail the invoice to AP on a Tuesday, it will be included on the check run for the following Wednesday. Note that timing may increase due to holidays, invoice questions, or non-compliance issues.

Pre-Approval Process:

• I need pre-approval for a purchase.
• Go to Procurement’s page here.

• I have a question about P-Cards.
• Go to Procurement’s page here.

Contact Us

Our office is located at 125 Tillman Hall.

Our office hours are Monday – Friday 8:30 a.m. to 5 p.m.

During the summer, our office closes at 11:30 a.m. on Fridays.

E-mail accountspayable@winthrop.edu with questions.