Looking for answers? Our Frequently Asked Questions provide quick, clear information about Procurement Services processes, including purchasing, vendor registration, contracts, and payments. This page is designed to support both internal departments and external suppliers in navigating our procedures efficiently.
Purchase Request Initiation: The requesting department submits a purchase requisition detailing the items/services needed.
Approval Process: The requisition is reviewed and approved by the appropriate manager or budget holder.
Complete CPS Form: Please email a copy of the completed form to Purchasing. If applicable, provide their certificate of insurance.
Purchase Order Creation: Once approved, a formal purchase order (PO) is generated in Banner and sent to the vendor.
Vendor Confirmation & Delivery: The vendor confirms receipt of the PO and proceeds with delivery as per the agreed terms.
Invoice Matching & Payment: Upon delivery, the invoice is matched against the PO and receiving documents. If everything aligns, payment is processed according to Winthrop University payment terms (net 30) through Accounts Payable.
Please visit the Accounts Payable website for more information!
Please visit the Purchasing Card Program web page for more information.
For purchases over $10,000 but under $25,000, please provide three quotes of the item(s) or service(s) you wish to purchase. If you are having trouble finding three quotes, please reach out to Procurement Services to begin a Request for Proposal. For more information on and to learn more about Small Purchase Procedures, please click here to view the South Carolina Small Purchase Procedures.
