Virtual Advising Resources

Virtual Advising Resources

We are here to help you!
Winthrop's admissions team is ready and available to help you. If you have any questions, there are three ways you can contact us:
Phone: 803/323-2191
Email: Admissions@winthrop.edu
Virtual Chat: Click here to register

For updates, announcements and special messages from Admissions, please follow us on Instagram - @winthropadmissions

Also, please see our FAQs for prospective students and families amid Covid-19.

The resources below are provided to assist faculty and students as they engage in virtual advising.  These are not intended to replace contact with your individual faculty advisor as needed.

 

General Resources

Advising Manual (PDF-650) (updated spring 2020)

COE Override Request Form

Degree Check Lists

Library Services

    From: Keck, Christopher Darrell
    Sent: Wednesday, March 18, 2020 3:25:32 PM
    Subject: OA Answers Questions about Accessible Online Classes

     

    The Office of Accessibility (OA) wants to provide you with a quick Q&A in regards to classroom accommodations as we move to an online classroom environment:

      A: To adjust extended time on exams, and/ or quizzes, you may follow this link from the Office of Online Learning to Add Test Exceptions to a Test

      A: Yes! Please keep in mind the student may need these accommodations as they may experience an exacerbation of their disability- especially in this time of adjustment, heightened anxiety, and uncertainty. Also, the student and instructor need to communicate regarding the goals and expectations of the class. The student understands that they still need to complete the work and that their grade can still be impacted using this accommodation. Instructors and students can use this guideline for flexibility accommodations (PDF) to assist in conversations regarding the expectations of the class. OA staff can assist in conversations, as well.

      A: Yes! OA staff will be working remotely, however with the assistance of technology, we will be able to initiate conversations via email, and can then explore options such as Skype, telephone, or other online options to engage in discussion and conversation. OA staff can be reached at OA_Team@winthrop.edu.

      A: Yes! OA staff will be able to register students via phone, Skype, or Zoom. Students will still need to submit documentation as specified on the OA website and our staff will be in touch with them to arrange a virtual intake appointment.

      A: Make sure Voice-over PowerPoint presentations, YouTube clips, videos, audio clips, etc., are closed captioned or have an accompanying transcript. Winthrop’s Dacus Library offers resources to help faculty locate appropriate videos that are already captioned. The Office of Online Learning is able to assist with providing instructions on properly captioning YouTube videos that are stored on your own YouTube channel. They can also assist with items that may need to be sent out for captioning or to generate a transcript. Please communicate with the Office of Online Learning as soon as possible, for assistance with this process.

      A: Winthrop’s Office of Online Learning has provided a Continuity of Instruction page to assist faculty. The Office of Online Learning also can “turn on” Blackboard Ally for your course (Blackboard Ally scans your course and indicates which documents (including power points, PDF’s,, WORD docs, etc… have issues with accessibility, provides instructions for how to improve the accessibility, and provides alternative formats for the documents.).

       

      Outside resources such as these below may be able to provide you with ideas and things to consider as you design your course, and as other usability needs are identified. And remember, OA staff is available to assist you as needed:

     

    Have more questions? Please contact us!

     

    Chris Keck, MA, CRC

    Program Director

    Winthrop University
    Office of Accessibility

    accessibility@winthrop.edu
    www.winthrop.edu

    Logging in and establishing a meeting

    Joining a Meeting from Outlook

    Joining a Meeting from Email

    Tips for using for advising or virtual office hours (making calls)

    Teams is very similar to Zoom without the issues of needing an account.  This is part of Office 365 and extrememly easy to use. Check back as we are working to better understand how this might be a tool for regular, virtual office hours now and in the future.

    SPRING 2020 Virtual Process:

    College of Education students that need to change major, minor, or concentration should email (from @winthrop.edu account) the following information to gaylorr@winthrop.edu.  Note the subject of your email should indicate: Virtual Change of Curriculum Form.

    Required Information:

    Full Name

    CWID

    Contact Phone Number

    Current Major, Minor, Concentration

    Requested Change (include all information that needs to change)

    If catalog year change is requested indicate current and requested academic years.

    SPRING 2020 Virtual Process:

    College of Education students that need to request a course substitution should first discuss situation with advisor. If the advisor agrees, the advisor should email the following information to gaylorr@winthrop.edu.  Note the subject of your email should indicate: Course Substitution.

    Required Information:

    Full Name of student

    Student CWID

    Required course

    Substitute course

    Brief discussion as this will be sent to Department Chair for review

      ETS is regularly updating information on their COVID-19 Praxis page. Check regularly for changing information such as: no cost rescheduling and updates on testing center closures. 

       

      Currently it appears that many centers plan to reopen in May.  Students could register for a May or June test window if they want to reserve a spot early and reschedule if needed. In most cases a late May or early June test date works in all scenarios with no negative impact on students or policies.

      Students planning to take EDCO 201 and/or 202 in the fall will need to enroll in EDCO 191 if they have not yet met the testing requirement.  As ETS reopens in the late spring/summer they should have ample time to test and drop this course as they receive sufficient scores.

      For all students, use this additional time to better prepare for the assessment. ETS has a number of free resources linked from the COVID-19 Praxis page.

      Revised Test Requirement Policies for Teacher Education

      Impacting Fall 2020 Only

      Teacher Education Students who need Restricted Coursework in Fall 2020…will be allowed to enroll in restricted courses in Fall 2020 only without having met test requirements if the following conditions are satisfied:

      1. Any/all other requirements for an individual course (except the testing requirement) are met
      1. Satisfactorily complete EDCO 191 course requirements
        • EDCO 191 is available for enrollment in Summer 2020; course fee = $65
      1. Compose a draft of your Disposition Reflection
        • See template in Blackboard organization for Teacher Education Admission Information.
        • If you sign-on to Blackboard and the organization is not listed in lower left section of the Winthrop University tab, email adamsb@winthrop.edu to request access.
      1. Formal petition approved
        • Complete the expedited petition form
        • Include a PDF of your DegreeWorks or your summer grade summary from Wingspan indicating satisfactory completion of EDCO 191 course requirements
        • Include the draft of Disposition Reflection
        • List all restricted courses requested for Fall 2020 (include CRN, course, and section for each)
        • Submit petition with items listed above by Mon Jul 15, 2020 at 11:59pm.
        • Candidates will be informed of status by Fri Jul 31, 2020 at 5:00pm.

      Notes:

      1. This provision only allows pursuit of restricted courses for one semester—specifically, Fall 2020.
      2. Students must meet testing requirement and formally apply for admission to the Teacher Education Program before enrolling in spring 2021 coursework.
      3. Due to general uncertainty, students are encouraged to watch the ETS website regularly and register for a late summer or early fall testing window as soon as possible.

      Revised Test Requirement Policies for Teacher Education

      Impacting Fall 2020 Only

      Candidates anticipating Internship II in Fall 2020…will be allowed to begin Internship II without a passing Praxis Subject Assessment score if the following conditions are satisfied:

      1. All other requirements (except the passing score on Praxis Subject Assessment score) are met.
      2. Practice Test Requirements are successfully completed by -
        • Requesting a voucher for the Praxis Subject Assessment Practice Test  by Mon Jun 1, 2020 at 11:59pm.
        • Preparing, then taking the practice test (as many times as necessary and available) until you have at least 60% or more correct (see note “c” below).
        • Taking a screen shot of your results when 60%+ level is reached.
      3. Formal petition approved -
        • Complete the expedited petition form.
        • Upload the screen shot of your 60%+ score on the practice test with the petition form.
        • Submit petition and score verification screen shot by Wed Jul 17, 2020 at 11:59pm.
        • Candidates will be informed of status by Fri Jul 31, 2020 at 5:00pm.

       Note:

      This provision only allows -

      • Entry into, engagement with, and completion of Internship II.
      • Graduation (awarding of degree) with successful completion of Internship II and all other degree requirements.

      For teaching certificate to be granted by SCDE, a passing score on the Praxis Subject Assessment will be required.

      Although 60% mastery is the minimum requirement for this exemption, we recommend that you continue to review until your level of mastery is greater than 70% correct.


      For students planning to complete Internship II in spring 2021, we encourage selecting a late summer window when the specific test is available and register now.  This plan (for most testing areas) would still allow for a retest before December score requirement (if needed).  No change in policy is needed based on current information, but this will be monitored as needed.

    The primary change in our virtual environment is the collection of signatures so here is a work flow to help all keep this information moving forward:

    1. Student completes the form below (with exception of signatures).

    2. Student creates a email to his/her advisor with form, student statements, PDF of DegreeWorks, and other supporting evidence as appropriate for the request.

    3. Advisor reviews materials; forwards all attachments and original student email to chair; and adds statement indicating level of support (support, support with reservations, do not support) with a justification.

    4. Department chair reviews materials; forwards all attachments, original student email, and faculty email statement to Dr. Beth Costner; and adds statement indicating level of support (support, support with reservations, do not support) with a justification.

    5. Dr. Costner will then work with the Dean to review the request and notify student of outcome. A copy of all correspondence will be come a part of the student record in 144 Withers once complete and possible.

     

    COE Petition Procedures (pdf - 81 KB)

    The deadlines to submit general appeals are as follows:

    • August 1
    • November 15
    • April 15

    The deadline for appeals regarding graduation is the Thursday before Fall/Spring commencement.

    Faculty have the professional authority to make the decision that providing an incomplete is appropriate. Students theoretically have a year to complete work, but faculty can set a shorter time frame.

    Faculty will clearly document expectations (including timelines) and share with the department chair and student. Having the student acknowledge the plan by email is appropriate documentation.

    Bb courses will be open through summer so the student can access materials there.

      When faculty enter grades for undergraduates this term, things will look different depending on what the individual student elected to do this semester.  Note if student elected an SU grading system faculty will have three options: S, CR, and UN.

      • If the student is earning a C- or better things will work exactly as always when entering letter grade or “S” in Wingspan.
        • Note in all COE programs an “S” in spring 2020 will work for prereqs that read, “C or better” OR “C- or better.”
        • The one and only complication will be registration after grades are posted. If contacted by students, direct them to request override.
      • If a student earns a D+, D, or D- you will not see these as options in Wingspan. Instead you will record a CR.
        • This gives the student credit without an impact on the GPA.
        • Note CR will not work for any requirement that states, “C- or better” OR “C or better.”
        • It will give course credit for gen ed and count for hours needed for scholarships.
        • Note this options should be used regardless of grading option.
      • If a student earns an F you will not see this option and instead you will record a UN.
        • This indicates the course was not passed, but the failure does not negatively impact the student’s GPA.
        • Note this options should be used regardless of grading option.
      • The traditional U grade is not available this term.
        • This traditional grade has been replaced by CR and UN.

      When faculty enter grades for graduates this term. 

      • If the student is earning a B or better, things will work exactly as always when entering letter grade.
      • If a student earns a B-, C+, or C you will not see these as options in Wingspan. Instead you will record a CR.  This gives the student credit without impacting the GPA.
      • If a student earns an F you will not see this option in Wingspan. Instead you will record a UN. This indicates the course was not passed and credit was not earned, but the failure does not negatively impact the student’s GPA.

    The University just decided (4/17/2020) to extend the withdrawal date for all students (undergraduate and graduate) until last day of class (4/27/2020).  However, note the following:

    • If an incomplete is possible, this would likely be better for the student than withdrawing.
      • Even though withdrawal is possible, the choice to withdraw brings with it a significant financial cost because the student will likely need to retake the course.
      • We acknowledge an incomplete gives time to complete over the summer, but does require time and effort (faculty and student) that was not planned. However, with an incomplete, the student still has the opportunity to earn credit without paying again.

 

Resources by Program

    Coming Soon!

    Your advisor will be in touch with more information on how to participate in virtual advising, but the program and your advisor expects you to review the appropriate document below before engaging in an advising session or contacting your advisor.

    Rising Senior (PDF - 6.5M)

    Rising Junior (PDF - 8.5M)

    Rising Sophomore (PDF - 8.2M)

    Advising Worksheet (PDF - 142 KB)

    Your advisor will be in touch with more information on how to participate in virtual advising, but the program and your advisor expects you to review the appropriate video below before engaging in an advising session or contacting your advisor.

    Advising for Rising Sophomores

    Advising for Rising Juniors

    Advising for Rising Seniors

    UPDATED Links

    Coming Soon!

    Coming Soon!

    Hope you are all doing well and we are looking forward to meeting with you on ZOOM! 

     

    Unofficial ONE concentration checklists were sent by Dr. Martin on 3/26/2020.

    TWO concentration checklists are linked in the resources above. 

    Please keep in mind these are just a tool for you to use – they are not official.  Meeting the official graduation requirements is determined by what you see in DegreeWorks – that is why it is imperative that you use DegreeWorks.  Every student needs to develop a four-year plan in DegreeWorks and discuss it with their advisor. 

     

    The group advising schedule was sent in an earlier email, but as a reminder, this is the ZOOM meeting schedule and sign-in information:

     

    Freshman Advising– (students with less than 30 hours) – Thursday, April 2nd at 11:00 am ZOOM Meeting INFO:

    o   Join Zoom Meeting https://zoom.us/j/747264704

    o   Meeting ID: 747 264 704

     

    Sophomore Advising– (students with 30-60 hours) – Thursday, March 26th  at 11:00 am ZOOM Meeting INFO:

    o   Join Zoom Meeting https://zoom.us/j/736719951

    o   Meeting ID: 736 719 951

     

    Junior Advising– (students with 60-90 hours) – Tuesday, March 31st at 11:00 am ZOOM Meeting INFO:

    o   Join Zoom Meeting https://zoom.us/j/878281735

    o   Meeting ID: 878 281 735

     

    Senior Advising– (students with 90+ hours) – You must complete the Internship application and sign up for an individual appointment if needed (you should know your remaining courses).

     

    Individual Appointments – You may email your advisor at any time to set up an individual advising appointment.  We will all be available to schedule one-on-one ZOOM meetings.

     

    If for any reason that you cannot attend your group advising session, please email your assigned advisor ASAP!  As always, if you have questions about advising, dropping or deciding to S/U a course, or any other concerns, please do not hesitate to contact your advisor. 

    Coming Soon!

    Check back for more information on video-based group advising sessions coming soon.  Students will need to create a plan in DegreeWorks Planner and notify advisors for review in order to have advising hold lifted.

    Coming Soon!

Last Updated: 5/9/20