All purchases must be initiated through a requisition unless the purchase meets criteria for P-Card or Direct Pay.
Requisitions are entered through Wingspan, in the "Finance" card, using the "My Requisitions" link.
Yes! Reference this Entering Requisitions guide.
Requisitions are entered through Wingspan, in the "Finance" card, using the "My Requisitions" link.
If this is your first time, you will likely need to request access here.
Public requisition comments may include:
Private requisition comments will only be visible to the initiator, not the approvers.
Upload these documents with the requisition, if applicable:
Note: Requisitions over $25,000 must be coordinated through Procurement at purchasing@winthrop.edu.
Making a purchase before securing appropriate approval through the requisition process will require the completion of the "Illegal or Unauthorized Form" by the Dean/Director/Department Head in order to have the invoice paid.
If the estimated cost for the year is less than $10,000, enter the requisition as soon as you have an estimate of the cost and you know who the vendor will be.
If the estimated cost for the year is between $10,000 and $25,000, obtain three quotes first and then enter the requisition once a vendor has been selected.
If the estmated cost for the year is over $25,000, coordinate the purchase through the procurement office at purchasing@winthrop.edu.
Nope! Save yourself some time by entering a blanket requisition for the same vendor for the year. This will ensure that you have appropriate approvals in advance of needing to make a purchase.
Enter a new requisition for the additional amount. In the Public Requisition Comments section of the new requisition, state that this is a Change Order Request and reference the 'old' purchase order ID.
The 'old' purchase order will be updated and sent to the vendor and the 'new' one will ultimately be deleted.
The new amount can be added as a separate line item on the 'old' purchase order, if requested in the Public Requisition Comments in the 'new' requisition.
Enter a new requisition for the full amount of the purchase. In the Public Requisition Comments section of the new requisition, state that this is a Change Order Request and reference the 'old' purchase order ID.
The 'old' purchase order will be updated and the 'new' one will ultimately be deleted.
Enter a new requisition for the full amount of the purchase. In the Public Requisition Comments section of the new requisition, state that this is a Change Order Request and reference the 'old' purchase order ID.
The 'old' purchase order will be updated and sent to the vendor and the 'new' one will ultimately be deleted.
The new amount can be added as a separate line item on the 'old' purchase order, if requested in the Public Requisition Comments in the 'new' requisition.
A requisition is still required. The Foundation does not pay for purchases directly. All purchases with Foundation funds are subject to the policies of Winthrop University and the State of South Carolina. The University will pay for the purchase first and then obtain reimbursement from the Foundation.
In the requisition, be sure to use code the FOAP to a Foundation reimbursable fund (usually starts with 14xxxx and has "Foundation Reimb" in the title). Also, in the requisition comments, note the fund number from the Foundation's records, which are generally formatted like 1010, A1010, or 01-1010.
Yes. A requisition is evidence that the appropriate individuals pre-approved the use of funds, the timing of use, and alignment to budget. This is still critical even if a purchase is being made with a vendor with a State Contract.
Yes. A requisition is evidence that the appropriate individuals pre-approved the use of funds, the timing of use, and alignment to budget. This is still critical even if a purchase is being made with a vendor with a Winthrop Contract.
You can see all requisitions you've entered by going to Wingspan, then the "Finance" card, then "My Requisitions". Hover over the requisition's "i" icon on the far right to see any comments that reviewers have left.
To see which reviewer's queue the requisition is in, go to Wingspan, then the "Finance" card, then "View Document", then enter the requisition ID, and click "Approvals & Related Documents".
Requisitions are typically disapproved because of the following reasons:
Disapproved requisitions will have a comment that can be reviewed by going to your "My Requisitions" dashboard and hovering over the requisition's "i" icon on the far right.
