Winthrop University: Student Allocations Committee - Requesting Allocations
Contact Information
Student Allocations Committee
202 DiGiorgio Center
Rock Hill, SC 29733, USA
803/323-2248
803/323-2396 (Fax)
E-mail Us

Requesting Allocations

Student Allocations Timeline

All applications for funding are due the Tuesday before interviews by 4:00 p.m. to the Student Activities Office DIGS 269. Applications are reviewed and schedule for interviews according to the schedule below. Groups may apply for funding during the Fall for events in the Spring. Groups must apply at least two weeks before the event or travel that funds are requested for. Please plan ahead, lack of planning on your organizations part does not constitute an emergency on the committee. Please remember the committee members are all full time students. 

2020-2021

Packets are due by 4:30pm on the following Tuesdays  Interviews are on the following Fridays between 3-5pm  
Fall Dates Fall Dates 
September 22 September 25
October 6 October 9
October 20 October 23
November 3 November 6
November 17 November 20
Spring Dates Spring Dates
January 19 January 22   | (Zoom Link)
February 2 February 5   | (Zoom Link)
February 16 February 19 | (Zoom Link)
March 2 March 5       | (Zoom Link)
  March 19     | (Zoom Link

 

 

Steps to Receive Funding

If your organization wants to request allocations for an upcoming event, follow these 5 simple steps!

Step 1: Attend SAC Training.

Send a representative to a SAC Training Session to learn more about the allocations process. This is mandatory for all organizations interested in receiving funds. A list of SAC Training dates can be found HERE.

The Power Point from training is available HERE (PDF)

Step 2: Refer to SAC Guidelines

Read over the Funding Guidelines (pdf-349) to make sure your event will be eligible for funding. These guidelines will also help in determining how much money your organization may be eligible to receive.

Step 3: Apply for funding based on the timeline above.

Fill out the Allocations Request Packet that fits your event. 

On Campus Program Request (pdf-234 KB)   
Travel Request  (pdf-1151 KB)

  • Event Worksheet (Pg. 1)
    •  Get actual estimates for the programs and events you are going to request money for.
    •  Get any relevant background materials for each event you are requesting money for.  Any supporting documentation for each event that will help the committee to understand the event and its purpose.
  • Budget Information Sheet (Pg. 2)
    • Make an organizational Budget, including where your organization receives additional funding.
  • Event Justification Worksheet (Pg. 3)
    • Be sure to make the descriptions as clear and detailed as possible. If completed properly an interview may not be necessary

Once you have finished your application, bring it to DIGS 269 before the application deadline in the timeline above.

Step 4: Prepare for the interview.

Prepare to go to the Interview before the Student Allocations Committee. You should be prepared to answer questions about any of the following:

  • Detailed questions about estimates on the Event worksheet.
  • Your organization's complete Budget (including dues, fundraisers, and any other sources of income)
  • Detailed questions about each event and whom the event will benefit.
  • Why SAC should fund your request.

Step 5: Interview for SAC Funding.

Your organization will receive an invitation from the SAC Administrator to attend an upcoming SAC Interview. Make sure you show up to the your scheduled SAC Interview prepared and on time. The person that attends this meeting for your organization should be prepared to answer any questions that SAC may ask.

Step 6: If awarded funding.

Make an appointment with Student Activities (Calvin Joyner - joynercm@winthrop.edu) to arrange a time to discuss how to access your allocated funds. If hosting an event on campus please make sure to use the SAC logo. The SAC logo is available to download .

Make sure you fill out post event and post travel forms. Post Event Form. 

Step 7: If awarded funds for travel.

*SAC will not be allocating funds for any travel events or programs for the 2020-2021 school year.

Once all travel restrictions are lifted, you will fill out a Travel Authorization in Student Activities and turn in an emergency contact list before you travel. If a travel authorization is not received you will not be able to use your funds.  After the conference fill out and return the post-travel form. If seeking reimbursement for travel expenses, the reimbursement will not be processed until a completed post travel form is received.

Last Updated: 2/3/21