Work Place Injuries


Reporting Workplace Injuries and Workers' Compensation

All employees of the university are protected while on duty by a Workers' Compensation Program administered by the State Accident Fund (SAF).  Medical case management is provided by Compendium Services., Inc., through a contractual agreement with SAF.  Workers' compensation claims are filed electronically by Compendium Services in response to the submission of a First Report of Injury.

Questions regarding the workers' compensation plan or reporting procedures should be directed to Katharyne Tedford, Workers' Compensation Administrator, at 803/323-2392 or

Updated HR Policy (April 2023)

When an injury or illness is determined by SAF to be work-related, the employee's medical expenses including prescription drugs and mileage for doctor's visits in excess of 10 miles per round-trip may be paid. An employee may also be eligible for temporary payroll benefits if they become disable due to a work-related injury or illness and cannot work.

Reporting Non-Emergency Work-Related Injuries and Illness

  • Immediately report all injuries to your supervisor no matter how minor.
  • Employee completes Employee’s Report of Injury Form and forwards a copy to their supervisor and Environmental Health & Safety.
  • Supervisor completes Supervisor’s Accident Investigation Form and forwards a copy to Environmental Health & Safety, by the end of the next business day to
  • If medical treatment is required, the supervisor, with the employee present, calls Compendium Services at 1-877-709-2667 to make the first report of injury, so treatment can be authorized.
  • Employee proceeds to:
    Concentra Urgent Care
    1393 Celanese Road
    Rock Hill, SC 29732
  • Report the injury/illness to Environmental Health & Safety within 24 hours or next business day to
  • Employee may return to work only when authorized in writing by the treating medical professional. Employees Supervisor and Human Resources are to review any work restrictions. Any work restrictions will attempt to be accommodated depending on the employee’s job duties.
  • Report injuries to EHS that do not require medical treatment so the accident is documented. Using the above process and attached forms. If the employee does not want medical treatment do not call Compendium, just file the forms with EHS.
  • Report to supervisor any “near miss” incidents that could have caused an injury but could be prevented by taking action(s) to stop a future injury.

Reporting Emergency Work-Related Injures and Illness

  • In the event of a serious or life-threatening injury that requires immediate or emergency medical attention, call 9-911 for an emergency operator or call the Winthrop University Police Department at 803/323-3333. 
  • Supervisor notifies injured employee’s emergency contact.
  • IMMEDIATELY report the injury/illness to Environmental Health & Safety at
  • Supervisor completes Supervisor’s Accident Investigation Form and forwards a copy to Environmental Health & Safety by the end of the next business day.

For treatment authorization and case management:

Compendium Services, Inc.
Phone: (877) 709-2667
Fax: (877) 710-2667

For billing and payment information:

State Accident Fund
P.O. Box 1166
Lexington SC 29071
Phone: (803) 896-5800

For verification of employment and insurance coverage:

Winthrop University       
Environmental Health and Safety                          
Katharyne Tedford
Phone: 803/323-2392
Cell: 803/207-1052
Fax: 803/323-2426

Winthrop University
Human Resources
Phone: 803/323-2273


Family Medical Leave Act and American's with Disabilities Act

If the employee is out of work due to an injury or illness for three or more consecutive workdays, the time will generally be applied as leave under the Family Medical Leave Act (FMLA).  An employee who needs a workplace accommodation in order to perform the essential functions of their job due to an ADA qualifying medical condition may contact the Office of Human Resources at


Return to Work

An employee who has received medical treatment for a work-related injury or illness may return to work only when authorized in writing by the treating physician.  Supervisors may not authorize an employee to return from a Workers’ Compensation-related absence without approval from Environmental Health and Safety.  Likewise, supervisors may not authorize an employee to return from FMLA or ADA medical-related leave without the approval from Human Resources.  If the treating physician restricts an employee’s activities, Human Resources will engage in an interactive discussion with the employee to consider any possible reasonable accommodations to return the employee to work as soon as possible.  The injured worker’s supervisor is responsible for ensuring work restrictions are being followed.    


Election of Compensation Method

Section 8-11-145 of the SC Code of Laws provides that, in the event of an accidental injury or work-related illness arising out of and in the course of employment with the state, a disabled employee shall make an election to receive compensation under one of the following options:

  1. To be placed on paid leave status, using accrued sick and/or annual leave. (When such leave credits are exhausted before the employee can return to work, the employee shall be entitled to workers’ compensation disability benefits at the time the specific amount of leave is exhausted.)
  2. To use workers’ compensation benefits awarded in accordance with Title 42 of the 1976 Code. The employee would receive disability benefits equal to 66 2/3% of the employee’s gross weekly pay, not to exceed the established maximum rate.
  3. To receive sick and/or annual leave on a prorated basis in conjunction with workers’ compensation according to the formula approved by the State Budget and Control Board.

The effect of each available option on the employee’s future leave can be explained to the employee by the university workers’ compensation administrator if necessary before the election of method is made. The election shall be in writing and signed by the employee and the person who explains the options. The election of the employee is irrevocable as to each individual accident or work-related illness. Regardless of which method of disability compensation an employee elects, he/she would continue to be eligible for payment of medical costs provided by the State Accident Fund.

Let’s work together to make Winthrop University a safer place to work. If you would like additional training information on health illness prevention please contact the EHS staff.