Proposal Review and Submission

Proposal Review, Approval, and Submission


Timeline for Proposal Review and Approval

Proposal Review and Submission Timeline


Intent to Apply for External Funding Form (PDF - 203 KB)

The purpose of the Intent to Apply for External Funding Form is to inform GSRD that you intend to apply to an external sponsor for funding. This allows the office to coordinate resources to provide assistance with budget preparation and application development. The Department Chair, Dean, and Provost all sign this form indicating their support of the pursuit of this funding opportunity.

Discuss your project with your Department Chair and start writing the proposal at least three months before the application due date.  Complete and send the form to GSRD approximately six to eight weeks prior to the grant deadline. The GSRD office will set up the e-signature approver tree in Adobe Sign.  Once you e-sign the document it will automatically be e-mailed to each approver. While this is not an approval to submit the grant application, it is support to develop it.


Grant Authorization Form (PDF - 115 KB) 

The Grant Authorization Form is an internal document that summarizes grant proposal information and it attached to the application. It is e-signed by the PI then routed for review and approval by the Department Chair, Dean, GSRD, and the Provost. Once the form is signed by all required approvers, the application can be submitted to the sponsor.

Prepare your proposal with enough time to submit it to the sponsor at least two to three days before it is due.  This will give you time to resolve any errors or unexpected system glitches that may occur during the submission process. GSRD will submit all federal grant applications, and faculty and staff can submit non-federal grants through the sponsor's grant portal. Send GSRD the e-mail confirmation that the sponsor received and accepted the application.

In the absence of specific documents requested from the sponsor or subcontractor, GSRD requires the following be attached to the Grant Authorization Form:

  • Scope of Work that succinctly describes Winthrop's role and the tasks to be performed by individuals listed on the budget
  • Budget and Budget Justification (see Budget Preparation for instructions)

All proposals for external funding must be processed through GSRD which is the Authorized Organization Representative for Winthrop University.

See The Nuts and Bolts of the Internal Grants Process (PDF - 1.95 MB) for detailed instructions on proposal approval and submission process.

Go to Award Management