Winthrop University: Grants and Sponsored Research Development - Proposal Review and Submission

Proposal Review, Approval, and Submission


Timeline for Proposal Review and Approval

6-8 weeks before deadline

  • Complete Letter of Intent to Apply for External Funding Form
  • Email to GSRD to set-up e-signature approval tree in Adobe Sign
  • E-sign document
  • Approval tree is Chair, Dean, VP-Finance, Provost, GSRD
  • GSRD will notify PI if Intent to Apply is supported

9 business days before deadline

  • Email Grant Routing Form to GSRD with application documents
  • GSRD will review documents for grammar and to ensure sponsor's instructions were followed
  • GSRD will set-up e-signature approval tree in Adobe Sign
  • E-sign from by PI and approvers

2-3 days before deadline

  • GSRD will submit final application to all federal sponsors
  • Faculty/staff will submit final application to non-federal sponsors


All proposals for external funding must be processed through GSRD which is the Authorized Organizational Representative for Winthrop University.


Investigators should start writing their proposals at least three months before the application due date. You should discuss your research or program with your Department Chair at least 8 weeks before the deadline. Submit the Letter of Intent to Apply for External Funding Form six to eight weeks before the deadline. The Grant Routing and Authorization Form is due to GSRD seven business days before the due date.

Prepare your proposal with enough time to submit it to the sponsor at least two to three days before it is due. This follows's 48-hour submission window and will give you time to resolve any errors or unexpected system glitches that may occur during the submission process. GSRD will submit all federal grants. Faculty and staff can submit non-federal grants through the sponsor's grant portal. However, please send GSRD the email confirmation that the sponsor received and accepted the application.


Letter of Intent to Apply for External Funding

The purpose of the Letter of Intent to Apply is to inform the Provost, VP of Finance and Business Affairs, Dean, Department Chair, and GSRD that you intend to apply for an externally funded grant. Complete this form once you determine that you are eligible and meet the program requirements of the funding announcement. Complete and send the form to GSRD approximately six to eight weeks prior to the grant deadline. The GSRD Office will set-up the e-signature approver tree in Adobe Sign. Once you e-sign the document is will automatically be emailed to each approver. While this is not an approval to submit the grant application, it is permission and support to develop it.

Grant Routing and Authorization Form

The Grant Routing and Authorization Form is an internal document that summarizes information regarding the proposal to be submitted. It is reviewed and signed by all individuals (i.e., PI(s), Department Chair, Dean, GSRD, VP of Finance, Provost) required to approve the application submission.

In the absence of specific documents requested from the sponsor or subcontractor, GSRD requires the following be attached to the Grant Routing Form:

  • Scope of Work/Work Plan that succinctly describes Winthrop's role and the tasks to be performed by individuals listed on the budget
  • Budget
  • Budget Justification

See The Nuts and Bolts of the Internal Grants Process (PDF - 2.07 MB) for detailed instructions on proposal submission forms.

Go to Award Management

Last Updated: 7/1/19