If paying an invoice with the procurement card, should I notify Accounts Payable?
Yes - Accounts payable will forward the original documentation to the department.
How do I get reimbursed for vicinity miles?
Please list vicinity miles separately on your travel reimbursement forms (XLS - 65.5K).
What is the current mileage reimbursement rate?
Effective January 1, 2024, the current mileage rate is $0.63 regardless of the funding
source.
How much will the reimbursement be for meals?
Please see Per Diem for Meals.
Do I need to list items that will be prepaid on my travel authorization form?
Yes. If items are being prepaid with the Check Request Voucher (XLS - 50.5K), please include a copy of the travel authorization (XLS - 56.5K). Also, prepaid items must be included in the total approved amount.
Why is my reimbursement check less than the total on my travel reimbursement form?
Your reimbursement is based on the approval amount on the travel authorization form (XLS - 56.5K) less any prepaid items, either by CRV (XLS - 50.5K) or procurement card. Accounts payable will check for the accuracy of mileage and
meal calculations based per diem.
How is mileage calculated?
Your mileage is based on your departure and arrival destinations and vicinity miles.
To justify mileage requested, a printout from Mapquest, for example, can be included with the travel reimbursement form (XLS - 65.5K).
Why was my hotel bill not reimbursed entirely?
If there is a food charge, it is deducted. Meals are based on a per diem rate and shown separately on the travel reimbursement form (XLS - 65.5K).
Are phone calls reimbursed?
Business phone calls are reimbursed in full. Personal calls are limited to one call
per day up to $5.00.
