Winthrop University: Academic Affairs - Promotion and Tenure Timelines

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TENURE & PROMOTION TIMELINE  

*If a deadline falls on a Saturday or Sunday, the deadline will actually be the first Monday after the stated deadline.  The effective date for tenure and promotion is the beginning of the next appointment period.

 

04/15
Deans notify faculty who are scheduled for tenure review during upcoming academic year.

Deans provide promotion intention forms to eligible faculty. (Deadline to return promotion intention form is May 1.)

05/01
Faculty members return promotion intention forms to Department Chairs, who sign the forms and return them to Deans.

05/15
With approval from Deans, Department Chairs appoint committees for tenure and/or promotion
review, if applicable.

06/01
Deans provide a list of tenure and promotion committee members to the Office of Academic Affairs.

07/15 

Deans complete comments on Annual Reports for Tenure & Promotion Candidates.

08/23
Required University-Wide Tenure & Promotion Review Committee Workshop   

Deans meet with members of all tenure and promotion committees (department and college) to review policies and procedures.

09/01
Faculty submit tenure and/or promotion portfolios in Interfolio.

Department chairs make portfolios available to departmental tenure and/or promotion committees.                      

10/01
Department tenure and/or promotion committees upload recommendation letters to Interfolio for review by Department Chairs.

10/15
Department chairs upload recommendation letters for faculty standing for tenure and/or promotion into Interfolio.

Deans authorize access to portfolios and departmental recommendations for College Personnel Advisory Committees.

11/15
College Personnel Advisory Committees upload recommendation letters on faculty standing for tenure and/or promotion in Interfolio.

11/20

Deans share Unit (College or Library) Committee letter(s) with the candidate.

Within 2 business days of receiving the letter(s) - Candidates must notify dean of intent to submit a response letter.

11/30

Within 6 business days of receiving the unit letter(s) - Response letter from Candidate due.

12/15
Deans upload their recommendation letters to Interfolio and forward to the Office of Academic Affairs.   

12/20
Access to all tenure and promotion portfolios is granted to members of the Faculty Personnel Committee.

01/15

Deans privately notify each faculty standing for promotion of his/her recommendation and the recommendations of the committee(s). Candidate may choose to withdraw the promotion application at this time.

02/01
Faculty Personnel Committee reports recommendations regarding tenure to the Chief Academic Officer.  Between February 1 and 15, the Chief Academic Officer meets with Faculty Personnel Committee to discuss recommendations regarding tenure.  The Chief Academic Officer also discusses recommendations with appropriate Dean.

02/15
The Chief Academic Officer forwards a report with recommendations regarding tenure to the President.

03/01
Office of Academic Affairs sends lists of faculty who should stand for tenure in next academic year to Deans.

03/15

Deans confirm with the Office of Academic Affairs the names of faculty who will stand for tenure in next academic year.

03/20
Faculty Personnel Committee reports recommendations regarding promotion to the Chief Academic Officer.  Between March 15 and 30, the Chief Academic Officer meets with Faculty Personnel Committee to discuss recommendations regarding promotion.  The Chief Academic Officer also discusses her recommendations with appropriate Dean.

04/01
The Chief Academic Officer forwards a report with recommendations regarding promotion to President.

04/15
Deans notify in writing all faculty who will stand for tenure in next academic year. Department, College, and University deadlines for submission of documentation will be shared with those standing for tenure and/or promotion.

05/15
By this date, the Chief Academic Officer notifies faculty in writing the awarding of tenure or notification of nonrenewal, with copies of letters to appropriate Deans and Chairs. 

By this date, the Chief Academic Officer notifies in writing those faculty who the Chief Academic Officer is not recommending for promotion, with copies of letters to appropriate Deans and Chairs.

By this date, the Chief Academic Officer notifies in writing successful candidates for promotion with copies of letters to appropriate Deans and Chairs. 

June Board of Trustees Meeting
The names of faculty who have been granted tenure and/or promotion shall be submitted for publication.

Last Updated: 10/14/20