The entire Winthrop community.
University Policies are formal policies and procedures at Winthrop University that have campus-wide application. The policy repository helps to ensure coordinated compliance with applicable laws and regulations; promotes operational efficiencies, enhances the University's mission, and reduces institutional risk.
UNIVERSITY POLICIES ARE NOT CONTRACTS BETWEEN EMPLOYEES AND WINTHROP UNIVERSITY, EITHER EXPRESSED OR IMPLIED. UNIVERSITY POLICIES DO NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. WINTHROP UNIVERSITY RESERVES THE RIGHT TO REVISE THE CONTENT OF ITS POLICIES, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.
All policies that have university-wide application shall be posted in the Policy Repository. Policies related to faculty may also be posted in the Faculty Manual (pdf - 292 kb). Policies related to students also may be posted in specific publications, i.e. catalog, student handbook.
Each university division will designate a representative who will be considered the "responsible officer" for the development and implementation of that administrative division's university policies. The vice president or senior administrator for each division will bring the policy to the President’s senior administrative team for review.
1. Drafted new policies and those recommended for substantial revision or repeal must be must be completed using the official policy form by the originating office and approved by the President’s senior administrative team. When submitting revisions, policy revisions should be made on the official policy form using Tracked Changes/Markup function in Microsoft Word.
2. Prior to submission of a proposed new policy, it is the originating author's responsibility to research the University's Policy Repository for any existing policies that already apply or could be adapted to include appropriate language, then forward to the responsible officer.
3. The responsible officer will forward the policy to the appropriate vice president or senior administrator for an internal administrative review. The vice president or senior administrator will then bring the policy to the President’s senior administrative team for final review and approval.
4. The President’s senior administrative team will vote to approve, reject, or request additional information. Upon a vote to approve, the policy is adopted pursuant to the President’s signature.
5. Following the policy's approval, the responsible officer for the division will forward the policy to the President's Office to be uploaded to the policy repository. Once uploaded, the President’s Office will notify the responsible office and the responsible office will notify the campus community of the new, updated, or repealed policy.
6. The Office of the President will be responsible for maintaining a policy archive and for assigning a number for each policy.
The Office of the President and its staff will answer questions and provide guidance and support throughout the process. E-mail wupolicy@winthrop.edu.
