Business Center One - Administration

Hello!

Thank you for being part of this Business Center pilot...we're looking forward to serving you!

 

Included Departments

  • Advancement
  • Curriculum
  • Events
  • Enrollment Management & Marketing
  • Facilities
  • Finance
  • Grants
  • Human Resources
  • Institutional Research
  • IT
  • President's Office
  • Provost's Office
  • Registrar
  • School of Graduate, Continuing, & Online Education

Business Center Position Responsibilities

 

Budget & Finance Analyst

Services Summary

  • Preparation and distribution of routine budget reports, as well as monthly comprehensive buget reports, to
  •  to department chairs, deans, AVPs, and VPs, including operating budgets, course fee funds, travel budgets, revenue funds, and non-scholarship foundation funds
  • Preparation and distribution of routine budget reports, including operating budgets, course fee funds, travel budgets, revenue funds, and non-scholarship foundation funds
  • Setup, training, and support for Banner's My Finance functionality in Wingspan
  • Budget inquiries
  • Ad hoc budget analysis and financial research
  • Financial data extraction and reporting support
  • Budget development, forecasting, and planning assistance

      E-mail businesscenter1@winthrop.edu instead of e-mailing any individual directly.

      Typically, budget reports are shared with department chairs, deans, AVPs, and VPs.

      Typically, budget reports are sent weekly, every other week, or monthly depending on the preferences of the specific areas.

      No, departments will remain responsible for their financial reporting. This position will assist in the delivery of the financial data.

    businesscenter1@winthrop.edu 

 

Finance Associates

Services Summary

  • Purchases
    • Enter requisitions
    • Make P-Card purchases
    • Reconcile P-Card purchases
    • Pre-check budget availability
    • Ensure invoice payment
    • Review old POs for potential closures
  • Travel
    • Support completion of forms and approval routing
    • Book travel
  • Vendor Support
    • Create or update vendor profile in Banner
    • Verify TIN matching
    • Obtain W-8
    • Ensure contract forms are complete

      Put them in the P-Card envelopes in your area, or forward electronic receipts to the businesscenter1@winthrop.edu instead of e-mailing them directly to an individual.

      E-mail businesscenter1@winthrop.edu instead of e-mailing any individual directly.

      E-mail businesscenter1@winthrop.edu instead of e-mailing any individual directly.

      No! As long as your purchase is approved at the appropriate level, the role of the Finance Associate is to know the proper purchasing channels and available budget options to make your purchase happen smoothly.

      That's fine! We remain here to help in any capacity.

      The Business Center is able to handle both instructional and non-instructional adjunct faculty, as well as temporary staff ePAFs.

      Information Needed Requesting Area Provided Business Center Provided
      CWID   X
      Last Name X  
      First Name X  
      Email   X
      Job Title X  
      Assignment/Employment Type
      (Instructional, Academic Year Instructional, Summer Sessions 1 or 2, Non-Instructional)      		 X  
      Description of Service X  

      Payment Information (Salary or Hourly)

      If Hourly, provide hourly rate and # hrs/week

      		 X  
      Total Amount of Pay X  
      # Hours per Week X  
      Budget Information (Fund and Org) X  
      Effective Dates X  
      Supervisor X  
      Timekeeping Location X  
      Reason for PAF (New Temporary Assignment, Dual Emplyment, Other, Temporary Salary Adjustment, Rehire, Bonus/Reward, Faculty Overload) X  
      For Dual Employment, additional information needed:    
      Work Timings (hh:mm am/pm) X  
      Work Days (All Weekdays, Mon, Tue, Wed, Thur, Fri, Sat, Sun) X  
      For Instructional PAFS, additional information needed per course:    
      Course # (ex.ACAD101-001) X  
      CRN X  
      Credit Hours X  
      Contact Hours X  
      # Hours/Week X  
      # Enrolled X  
      Pay Unit (Per Student, Standard Course Rate, Other) X  
      Amount Total for Course X  

       

    businesscenter1@winthrop.edu 

 

Employment Associates

Services Summary

  • HR & Payroll Forms & Process
    • Salary Action Forms
    • Payroll Adjustment Forms
  • Student Hiring:
    • Guiding hiring supervisors through hiring procedures, systems, and university requirements
    • Promptly providing resumes, cover letters, and completed applications for supervisor review
    • Coordinating candidate interviews and facilitating communication throughout the hiring process
    • Completing I-9 employment eligibility verification and coordinating background checks
    • Assisting with required onboarding forms to ensure employees have timely system access, equipment, and other resources needed for a successful start
    • Notify unsuccessful applicants once hiring is complete
    • Monitoring for stale, open positions
  • Temporary 
    • Guiding hiring supervisors through hiring procedures, systems, and university requirements
    • Promptly providing resumes, cover letters, and completed applications for supervisor review
    • Coordinating candidate interviews and facilitating communication throughout the hiring process
    • Completing I-9 employment eligibility verification and coordinating background checks
    • Notify unsuccessful applicants once hiring is complete
    • Assisting with required onboarding forms to ensure employees have timely system access, equipment, and other resources needed for a successful start
  • Permanent Hiring
    • We would be happy to help you schedule interviews with applicants; otherwise, this process has not changed and continues to be supported by Human Resources.

    Let us help you edit & route these forms:

    • Salary Action Forms
    • Payroll Adjustment Forms

    Services Summary:

    • Guiding hiring supervisors through hiring procedures, systems, and university requirements
    • Promptly providing resumes, cover letters, and completed applications for supervisor review
    • Coordinating candidate interviews and facilitating communication throughout the hiring process
    • Completing I-9 employment eligibility verification and coordinating background checks
    • Assisting with required onboarding forms to ensure employees have timely system access, equipment, and other resources needed for a successful start
    • Notify unsuccessful applicants once hiring is complete
    • Monitoring for stale, open positions

        No, the hiring supervisor is responsible for this.

        No, they are only here to facilitate the process.

        That's fine! We remain here to help in any capacity.

        Student Hiring
        Task Business
        Center        		 HR Department
        Create/Edit Student Template   X X
        Post Student Position X    
        Close Student Posting X    
        View Applicants X   X
        Select Candidates to Interview     X
        Contact Students to Set up Interviews X    
        Reccomend for Hire     X
        Initiate Hiring Proposal X    
        Approve Hiring Proposal   X X
        Initiate I-9 Request X    
        Obtain W-4 X    
        Share Direct Deposit Steps X    

      businesscenter1@winthrop.edu

     

        No, the hiring supervisor is responsible for this.

        No, they are only here to facilitate the process.

        That's fine! We remain here to help in any capacity.


        Temporary Employees
        Task Business
        Center        		 HR Department
        Draft Position Description     X
        Approve Position Description   X  
        Collect Temporary Faculty/Staff Application X    
        Request Background Check X    
        Collect Self-Disclosure Form if Applicable X    
        Collect Student Loan Default Form X    
        Initiate ePAF X    
        Approve ePAF     X
        Initiate I-9 Request X    
        Collect Federal W-4, South Carolina W-4, and New Hire Information Form X    
        Collect WIN Account Requestion Form X    
        Share Direct Deposit Steps X    
        Provide Parking Pass Information X    
        Benefits and Retirement Information   X  

      businesscenter1@winthrop.edu

    We would be happy to help you schedule interviews with applicants; otherwise, this process has not changed and continues to be supported by Human Resources.

Business Center Personnel Alignment

 

  • Kirsten Morales, Manager
  • Gabby Jacobsen, Budget & Finance Analyst
  • Lea Bailey, Finance Associate: Events, President's Office, Provost's Office, Finance, Grants, HR 
  • James Wallace, Finance Associate: Enrollment Management & Marketing, Facilities
  • Molly White, Finance Associate: Advancement, Institutional Software, IT, Institutional Contracts, IR, Registrar, Curriculum
  • Karina Rojas, Employment Associate

Learn more about each individual here!