Friday, April 7, 2017
Members present: Karl Folkens, Glenn McCall, Jane LaRoche, Kathy Bigham, Sue Rex,
Janet Smalley, Tim Hopkins, Don Long, Julie Fowler, Randy Imler, Donna Glenn Holley,
Scott Middleton, Ashlye Wilkerson (via telephone), and Dan Mahony (ex officio).
Members absent: Tim Sease
Representatives present: Beth West, Student Representative; John Bird, Faculty Representative
Representatives absent: None
Others present: David Thackam of the Herald newspaper, various faculty and staff of
Winthrop University, Warren Norman, Matt Bissett
The Board of Trustees met on Friday, April 7, 2017 on the campus of Winthrop University,
Rock Hill, SC.
There were no requests for public comment.
Chair Folkens called the meeting to order at 1:00 p.m.
Don Long moved to accept the minutes as written from the meeting of February 3-4,
2017. Donna Holley seconded the motion. The vote was unanimous in favor of the minutes
as amended.
President Beth West reported on the election process for Academic Year 2017-18's Council
officers. Ms. West did not seek reelection as she will be studying abroad in Ireland
next year. Due to a split vote between three tickets, a run-off election was required.
That run-off in occurring today and results are expected to be tallied by early next
week.
Ms. West presented a year-end summary of the activities of the Council including an
update to the Constitution, a digital transition guide to be used to on-board new
officers, the Council's successful efforts to now have a student's major printed on
the graduation diploma. Previously, only the degree designation, i.e. Bachelor of
Science or Bachelor of Arts, was included. The Council also successfully campaigned
to permit students to use their name of choice on class rosters and identification
cards. However, in order to comply with federal tax and financial aid processes, students
must continue to use their legal names on official documents.
Glenn McCall moved with a second from Kathy Bigham that the Board meet in executive
session pursuant to S.C. Code Ann. 30-4-70(a)(1) and (2) for the purposes of discussion
of employment matters involving certain current and former university employees as
well as discussion of a contractual matter regarding university property.
The vote was unanimous. Kimberly Faust, John Bird, Frank Zebedis, and Warren Norman
were invited to remain for the executive session. Donna Holley moved the Board end
executive session, Sue Rex seconded the motion. The motion passed unanimously by voice
vote. No actions were taken in executive session.
As per Article III, Section B of the Board bylaws, Chair Karl Folkens appointed from
among the voting members of the Board the members of a Committee on Nominations. Chair
Folkens appointed Mr. Tim Sease as chair of the committee, with Mr. Don Long and Dr.
Julie Fowler as the remaining two members. Randy Imler made a motion to accept the
nominations. Glenn McCall seconded the motion. The motion passed unanimously. As noted
in the bylaws, the committee will notify the full Board of their slate of nominees
for chair and vice-chair within 30 days of the next meeting which in this academic
year will be May 22, 2017.
Chair Folkens spoke about efforts to expand the senior leadership's interaction with
all committees and charged the Secretary to the Board to work with the Committee chairs
as they may request cross divisional information or presentations.
The Chair also addressed the topic of absences both excused and unexcused from Board
meetings and urged all Trustees to make extra efforts to attend all meetings. Attendance
is critical in order to keep apprised of the work of the University. Trustees who
miss two consecutive absences may be reported to the Secretary of State's office.
President Mahony introduced Mr. Matt Bisset who specializes in advancement work for
liberal arts colleges, independent schools and museums. Currently the Vice President
for Advancement at Eckerd College in St. Petersburg, Florida, he recently led that
institution through its most successful campaign, nearly tripling the previous campaign's
total. Employing strong major gift matrixes as the foundation to the college's success,
Matt has more than 15 years of experience guiding non-profit and educational institutions
through all aspects of external relations including board development, internal audits,
feasibility studies and campaign counsel.
Mr. Bisset spoke to the Board about the changing role of the vice presidents of advancement.
Of course they must be keen fundraisers but additionally, must be good writers and
communicators. A good vice president will be a manager and motivator. He/she will
work with Trustees and the Foundation Board as well as collaborate with faculty and
academic leadership. Most critically, development is a long-term business. It is important
for the next vice president of advancement at Winthrop to be a strategic thinker and
share the fundraising duties with University staff and administrators.
President Mahony thanked Mr. Bisset for his advice and his service to our search for
the next vice president of advancement.
President Mahony began his report with an update on the State Budget. The Senate Finance
Committee's version of the budget includes $330,000 recurring dollars for Winthrop.
The House version of the budget and the capital reserve fund contained no new recurring
or non-recurring money for any college or university. The next step is to form a conference
committee to reconcile the differences between the two bills.
The full Ways & Means Committee took up the bond bill last week. Winthrop is projected
to receive $10 million for system upgrades and critical maintenance in the proposed
bond bill. Next steps are for the House to take up debate again on the bond bill.
Retirement Contributions-- Companion bills in the Senate and House, S.394 and H.3726,
include employer and employee contribution rate increases effective July 1, 2017.
Both legislative bodies must approve a bill before these rates become effective. For
FY2017-18, a rate increase of 2% will equate to just under $1.1M for Winthrop in gross
costs, assuming no allocations from the state. With an increase of an additional 1%
over the following five fiscal years, the total gross costs to Winthrop will be over
$3.7M. This amount is without considering any general salary increases likely to occur
in at least some of the years. By 2022-23, assuming these rate increases, the total
employer contribution rate for regular SCRS will be 23.89% (26.57% for police retirement).
This rate includes the insurance surcharge, currently at 5.33%. It is possible that
the insurance surcharge rate could also increase over the coming years.
Competitive CompensationPresident Mahony brought to the Board's attention the need
for a Classification Study. Over the years, job duties have changed due to technology,
realignment of divisions, and need for efficiencies. Job descriptions and State classification
titles are not always in sync. It is difficult to assess by how much salaries need
to be increased if we do not have employees in proper job classifications.
BMXIn July Rock Hill will be hosting the World Championship BMX competition. Graduate
School dean, Jack DeRochi, has taken the lead on developing a wide range of ways our
faculty, staff, and students will be involve including a Winthrop sponsored cultural
event on Sports Tourism in Rock Hill, translation services for 2017 BMX World Championships
Week, orientation for U.S. participants at the Winthrop Coliseum, package pick up
and registration at Winthrop Coliseum, mass communications student produced documentary
on 2017 BMX World Championships, internships in sustainability and marketing, Sport
Management class on economic impact of championships, class marketing consultation
for City of Rock Hill, development of a proposal for a new cycling club at Winthrop,
and a reception to be held at the President's House.
World Wide Winthrop DayAdmitted students are invited to campus to meet with faculty,
tour the campus, learn about the clubs and organizations and see the residence halls
in addition to a number of entertaining activities. Students can sign up for summer
orientations, too. At this point in the year, orientation registrations are strongup
from last year at this time. Overall, we have more interest from a wider range of
students.
In the absence of chair Tim Sease, Mrs. Kathy Bigham assumed the duties of chair of
the Committee. She shared highlights of the reports as presented to the Committee.
Mrs. Bigham began with a summary of the Athletics Division's Strategic Plan. Specifics
of the plan include six aspirational goals. They are (1) fully developing student-athletes
as persons with a focus on academic achievement, personal wellness, professional success,
and to be active citizens after graduation, (2) to create an environment that incorporates
inclusive excellence, (3) to be competitive in all inter-collegiate sports, (4) to
be fully integrated into the University culture, (5) to be recognized as essential
to the well-being of the community and region, (6) to be a national model for innovative
operations of a "mid-major" athletics department.
Per the stated roles of Committee in the recently revised bylaws, this Committee will
review and recommend to the Board the candidates for the Winthrop Athletic Hall of
Fame Committee. That action will occur at the Fall 2017 meeting.
In other Athletics related news, the Athletics staff and the Eagle Club Board has
been working to revise the membership and benefit structure of the Eagle Club. The
expected result is an expansion of membership and a more attractive benefits package
for both individual and corporate members. Expected roll out of the new program is
mid-summer 2017.
Assistant Vice President of Student Life, Chief Frank Zebedis, presented the report
from the Division of Student Life. He began with a review of proposed changes to Constitution
of the Council of Student Leaders (CSL). The most recent update was in 2013. The proposed
updates had no substantive changes concerning CSL authority and responsibilities.
The method used by the Council was to review what was no longer current and to delete
select items from the CSL Constitution. Additionally, articles and sections were renumbered
to clarify the document.
Glenn McCall moved to approve changes as submitted. Don Long seconded the motion.
There were no objections. The proposed CSL Constitution changes will be presented
to the full Board for final approval.
Ellin McDonough, Director of Center for Career Development and Internships, gave a
presentation about the Literacy Intervention Team (LIT). Currently there are LIT teams
at three schools in the Rock Hill School District, Rosewood Drive, York Road, and
Richmond Drive. The purpose of the LIT Team is to assist overcoming early school reading
deficits in order to reduce the dropout rate.
The Literacy Team is mobilized to help children read by giving out free books thereby
encouraging young students to read. The Team also provides tutoring.
Chair Janet Smalley reviewed information provided to the Committee including details
of the university's directors and officers insurance policy effective March 1, 2017.
The policy covers all employees as well as past, present, or future university directors
and Board of Trustees members. Some of the claims covered under the policy include
wrongful dismissal, harassment, discrimination based on a protected class, breach
of any manual of employment policies or procedures, retaliatory action, and claims
under the Individuals with Disabilities Education Act or similar statute between the
insured and a student, parent, or guardian of the student. The policy is in effect
for one year and renewable up to five years.
The Committee also received a report on initiatives being conducted and considered
in relation to diversity such as implicit bias training for search committee members,
the appointment of Kinyata Adams Brown as the new Assistant Dean for Student Diversity,
Engagement, and Inclusive Excellence. She and Diversity Officer Zan Jones will partner
on interdivisional diversity and inclusion-related initiatives. In order to reach
a more diverse employment pool, Winthrop joined the Higher Education Recruitment Consortium
(HERC) which provides resources for recruitment of minorities, veterans, LGBTQ community,
women, and individuals with disabilities.
Other news shared with the Committee included a summary of activities related to health
and professional development including wellness workshops and events for faculty and
staff included a heart age assessment in February for heart month, biometric screening
for blood pressure, cholesterol, and blood glucose, and financial workshops on budgeting
for retirement and home buying.
Dr. Sue Rex shared updates from the Academic Quality meeting. She reported on the
status of the SACSCOC Fifth-Year Report due on March 15, 2017 and invited those interested
to view it online next month. Also submitted to SACSCOC was the Quality Enhancement
Plan (QEP) Impact Report.
The goals and corresponding results are 1. Infuse ACAD 101 & HMXP 102 with Global
Learning (accomplished through Study Abroad videos, Global Readings, and the Common
Book); 2. Increase the number of General Education courses with Global Learning by
at least 10% (an 18% increase); 3. Increase the number of Cultural Events per year
by 5% (following a robust first year baseline, there was an increase of 5% in two
of the four years, leading to a 15% increase overall); 4. Opportunity to complete
General Education credits while studying abroad (100% participation from faculty across
major programs to identify the best study abroad semester); 5. Student Learning Outcomes
(SLO) Assessment and Utilization (3 SLOs with multiple measures analyzed within and
across years with ongoing usage); and 6. Expand and continue Global Learning through
2021
The Committee received a report from Dr. Kimarie Whetstone, Director of Online Learning
regarding ongoing efforts to produce quality online courses, including a 2017 Summer
Exemplary Online Course Program. Thirteen faculty members across four academic colleges
are scheduled to participate.
Current data on online courses show the number of faculty teaching fully online courses
increased by 63% from Fall '15 to Fall '16 (35 to 57) and by 50% from Spring '16 to
Spring '17 (38 to 57). An increase is also expected in Summer 2017 online offerings.
In other news, six faculty were awarded tenure. They are Dr. Kristen Abernathy; Dr.
Leslie Bickford; Dr. Nathaniel Frederick; Dr. Scott Shinabargar; Dr. Pamela Wash;
and Dr. Douglas Presley.
The Committee also received information regarding retention. The Fall 2016 to Spring
2017 retention rate for first-time, full-time freshmen was 92.5%. This is a slight
increase from last year and is roughly equivalent to the ten-year average. Fall 2016
to Spring 2017 retention for new, full-time transfer students was 91.2% exceeding
the ten-year average of 89%. A very strong relationship between retention and a student's
first semester GPA continues to be observed. Data from the National Student Clearinghouse
revealed that 39% of non-returning new students transferred to another institution.
Of those confirmed fall-to-spring transfers-out, most students enrolled in a major
at their transfer institution that is offered at Winthrop, and most freshmen non-returners
who enrolled in a transfer institution in Spring '17 chose an institution that was
closer to home.
Chair Julie Fowler presented a report of the Committee meeting. Committee members
were briefed on
Winthrop's Dual Enrollment Program. A committee comprised of representatives from
each college and staff members in the Office of Admissions, Financial Aid, Records
and Registration, and Finance and Business began meeting in April 2016 in response
to a request from local school districts for Winthrop to offer courses for their students
that are not being offered at York Technical College and USC-Lancaster. Implementation
of the Dual Enrollment Program is planned in three phases. In Phase One, students
will select from an array of courses that will be offered beginning in Fall 2017.
In Phase Two, high school teachers will teach the Winthrop course in their schools
under the supervision of Winthrop faculty. In Phase Three, courses will be taught
by Winthrop faculty at the high school. A Dual Credit option is also being explored.
The Committee also received an update on the Honors Program. An analysis was conducted
several years ago on the actions needed to transition to an Honors College. Using
those results, we are in the planning phase of this implementation. In order to qualify
for the Honors Program first-time freshmen must have a 3.5 cumulative GPA and 1200
on the SAT or 27 on the ACT. Transfers are also eligible with a cumulative GPA of
3.30. Enrolled students who were not Honors-eligible at admission can be admitted
to the Program with a cumulative Winthrop GPA of 3.30.
Concerning Fall 2017 undergraduate and graduate application and admission numbers,
undergraduate applications are down by 9% and acceptances were down by 1%. Graduate
applications are down by 18% but acceptances are up by 13%. On the other hand, the
final enrollment for Spring 2016 (5,783) shows a fourth consecutive semester of positive
enrollment. Activities conducted for the recruitment of undergraduate students include
recruitment travel in South Carolina and other states; hosting visit opportunities
during the week and on weekends; hosting off-campus receptions for prospective and
admitted students. The Office of Admissions has a communication plan that includes
telephone calls, mail, email, texting and utilization of the web pages to recruit
and enroll students. The committee also reviewed the schedule for Worldwide Winthrop
Day, a visit opportunity for admitted students, which was scheduled for Saturday,
April 8.
Per bylaw requirements, the Committee was provided with information related to Student
Recruitment Search request for proposals. The University has submitted a state Request
for Proposals to conduct student search services for undergraduate admissions. The
institution's review committee has been formally charged by the State with performing
their duties in order to comply with the state procurement process. We are in the
silent phase, and committee members can only discuss information related to the RFP
with the state official assigned to the RFP.
Chair Tim Hopkins presented the report on the updates shared with the Committee. Soon
work will begin on the Cherry Road improvements. This is a collaborative effort of
Winthrop, the City of Rock Hill and York County. Winthrop gave permission for utilities
to be buried on the university's side of the street in return for which the City will
remove the wall in front of Wofford and Richardson residence halls and will move the
sidewalk away from the street. Total cost will be about $1 million funded by the Pennies
for Progress program. Winthrop will assume the costs of rebuilding the fencing in
front of the residence halls. Additionally, the Ebenezer Avenue and Cherry Road intersection
will be better aligned with an entrance to Winthrop in order to improve pedestrian
safety.
The Committee received a report on University Communications and Marketing (UCM) strategic
goals and lines of effort for 2017 including the new feature "YouVisit," a virtual
tour of the Winthrop campus located on our website. Chair Hopkins urged the Board
to view it. He expressed appreciation to the UCM staff for their work leading to the
highest commendation, the Grand Award, at the CASE III Conference for their work on
the First in the South Democratic Presidential Candidate Forum.
Annual Giving totals for 2016 are $580,929, up from $409,739 in 2017. Goals for 2017
are raising $500,000 for the Winthrop Fund, increasing the alumni participation rate
to 9.5%, and increasing by 2.5% the number of solicitable alumni.
The Committee received a year-end review for 2016 for Alumni Relations, highlights
of which included engaging over 1,000 via 17 focused alumni events, engaging 2,100
students via 32 events, publishing the Alumni Directory, and onboarding four new Alumni
Executive Board members. The new members are Jontai Blanding, Deborah Dunlap, Kristen
Thoennes, and Derrick Gainey. Objectives for the 2017 fiscal year include increasing
to 10 the number of defined volunteer opportunities, employing best practices in the
office's operation, and offering at least eight opportunities per year for constituents
to participate in Winthrop traditions.
Final fundraising totals of 2016 exceeded the goal of $3.5M. Objectives for 2017 were
presented, including a fundraising target of $4M. Objectives align with Winthrop's
strategic plan. An update for the first quarter of 2017 showed gift totals comparable
to the same period for the prior year.
The Committee also Foundation activities for 2016, noting a change in investment advisors
and a corresponding reduction in operating expenses. A comparison of scholarship and
departmental support for 2017-18 vs. 2016-17 showed an overall increase. To achieve
2017 objectives, lines of effort include increased stewardship, improved fund management
and stronger engagement with constituents. A report for the first quarter of 2017
showed endowment assets at $49M, up from $46.7M at yearend 2016.
The Winthrop Real Estate Foundation currently has five properties for sale with two
additional property bequests expected.
Dr. Imler summarized the 2016-2017 budget report as of March 31, 2017. Revenues are
trending on target to meet the annual budget without any issues including spending
a one-time $698,000 from net position in this year. This additional spending did receive
prior approval from the Board.
At this point housing revenues are higher than projected. Additionally, revenues in
the "Other Revenues" line were up and noted that parking fee revenues represented
an example of this increase. Vacancy savings is positive with three months yet to
go in the fiscal year. Athletics have gone over their budget, but they generated other
revenues that could help improve their numbers.
Planned facilities refurbishments were discussed with the Committee including the
$1,080,000 amount that the Committee and Board had approved in October 2016 to be
used from the Institutional Capital Projects Fund for needed campus refurbishments.
The Committee reviewed future project needs as well as the Wofford Hall repairs and
stabilization. Estimated the cost of the repairs is $700,000 with a projection of
five to eight years of usage. Competitive bids will be required for this project.
The funds would be used from net position.
Chair Imler brought forth a motion from the Committee on Finance recommending the
use of net position funds of $500,000-$700,000 to find a semi-permanent solution for
the 8th floor of Wofford Hall. As the motion was from a standing Committee, no second
was needed. The motion passed unanimously.
Chair Imler concluded his report with a summary of the report from the Internal Auditor
who is currently looking at the areas related to university events, procurement, university
contracts, and information security.
Dr. John Bird reported on the 24 faculty searches underway this year. Two of the searches
are for deans, the remainder is other faculty. The Academic Council, one of the committees
of the Faculty Conference, is making final curricular changes for this year. A major
goal has been to revamp old programs and create new ones. Although this process can
seem slow, there are a number of steps in the process and navigating those steps does
take time.
Dr. Bird congratulated the faculty for the high quality of their scholarship as well
as the high quantity of scholarship produced this year. This is especially commendable
at a university where faculty are expected to focus on teaching in addition to their
research.
At Winthrop we are particularly proud of the mentorship we provide to our students.
This mentorship can be evidenced at the Showcase of Undergraduate Research and Creative
Endeavors (SOURCE) to be held on campus in two weeks.
Dr. Bird concluded his report by announcing the election of his successor as chair
of Faculty Conference and Representative to the Board of Trustees, Dr. Michael Lipscomb.
Dr. Lipscomb is a professor of political science at Winthrop, teaching political theory
and environmental politics.. As a teacher, Lipscomb is committed to helping students
build the concrete analytical and presentation skills that will help them flourish
both economically and as a citizen.
Hearing no objections, Chair Folkens declared the meeting adjourned at 3:33 p.m.
Minutes submitted by Kimberly A. Faust, Secretary to the Board
