Winthrop University
Greek Life
Chapter Evaluation
End of the Year Report

Please print this form, complete it, and return by Friday April 21, 2006 to the Greek Life Office in 218 Dinkins Student Center.

Chapter: ______________________________________________
Person Completing Report: ______________________________
Position: ______________________________________________
Signature: _____________________________________________
Advisor Signature: ______________________________________ 

*Note:  Answers do not have to fit in space provided.  Use as much space as necessary. Attachments are encouraged.  Thank you.

I.                  Finances

1.      Submit a copy of the chapter’s 2005-2006 academic year operating budget.

2.      Briefly describe your chapter’s budgeting process (when, how, by whom, etc.).

3.      Dues – list your chapter’s semester dues for:

activities:            $ _________

new members  $ _________

4.      Membership Fees – list all current new member fees:

pledging fee:            $ _________

initiation fee:            $ _________

other fees:            $ _________

________            $ _________

5.    Describe and Payment Plans that you have agreed to in order to eliminate your chapter’s Account’s Payable:

6.      By whom is your chapter’s budget and financial operations supervised and/or advised?

7.      How often and in what manner are financial reports made to your Inter/national office?

II.               New Member Recruitment

1.      Please report your chapter’s membership by class.

Seniors: __________

Juniors: ___________

Sophomores: _______

First-year: _________

Total: _____________

2.      List the number of new members that the chapter recruited in the following past recruitment periods:

Fall ‘04: _________

Spring ‘05: ___________

Fall ’05: _________

3.      Provide a description (including a schedule of recruitment events) for the proposed Fall 2006 Recruitment.  Include your chapter’s goals (IFC, NPC groups only).

4.      Does your chapter engage in year-round recruitment?

Yes ______                        No ______

5.      How many new members has your chapter recruited in this manner in the past year?

6.      Submit copies of any chapter recruitment publications (poster, flyers, booklets, etc.).

III.             New Member Education/Development (for IFC, NPC groups only)

1.      Submit a detailed schedule of your chapter’s most recent new member development program.

2.      How often is this program evaluated and updated.

3.      Do any advisors review and/or approve this program?  If so, who?

4.      What forms of chapter support are in place to monitor new members academic performance?

5.      In what ways does your chapter monitor for the presence of hazing and what does it do to eliminate the practice of hazing?

IV.            Advisors

1.      List the name, address, and telephone numbers of your primary chapter advisor and faculty advisor (if applicable):

2.      How often and in what manner does the chapter or the chapter officers interact with this advisor?

3.     List the names, addresses and telephone numbers of all members of the chapter’s alumni corporation or board of chapter advisors (identify the chairperson):

4.      How often does this group meet?  How often do they interact with the chapter or its officers.

5.      List your chapter’s faculty advisor and provide that person’s campus phone number:

6.      In what ways does the chapter or its officers interact with this person?

7.      In what manner (if any) do any of the chapter’s advisor’s exercise any direct supervision over chapter operations?

8.      Date of last consultant visit from Inter/National office? (IFC, NPC groups only)  

9.      What specific improvements occurred in chapter operations as a result of this most recent visit? (IFC, NPC groups only)

V.               Academic Issues

 1.      Has your chapter set a chapter grade point average goal?

2.      Describe the chapter’s academic program and its strategies for achieving its current GPA goal.

3.      How does your chapter respond to those members whose grades drop below the chapter standard?

 4.      Describe the ways in which your chapter utilizes its faculty advisor in academic issues and programming.

 5.      Submit a copy of your chapter’s scholarship program.

VI.              Chapter Operations

1. List and briefly describe the chapter’s member development programs (those learning opportunities for all members that are not a part of the new member program and that are not either social or service in nature) for the past year.

2. Who is responsible for planning and developing this program?

3. How often does the chapter utilize the fraternity Ritual?  In what manner?

4. Describe the formal plan which the chapter uses for having members develop a better understanding of the contents and teaching of the ritual.

5. Does the chapter have a Standards Committee?

Yes _____              No ______

6. If yes, describe its organization and operation.

7. How many members have been confronted on standards issue his past year?

8. List the leadership development programs which officers or members of the chapter participated in over the past 12 months.

9. How often within the past year has the chapter conducted a retreat or workshop at which  at least 75% of the members participated?

10. Describe the officer transition program for your chapter.  When does it happen, who facilitates, are chapter advisors involved?

11. What are the requirements or standards which your chapter uses in determining eligibility to hold an executive office?

12. How often are chapter meetings held?  Does the chapter advisor participate?

13. When was the last time the chapter’s bylaws were updated?

VII.        Social Programming

1. Submit copies of your chapter’s social calendar for the past academic year.

2. Submit a copy of your chapter’s current Risk Management policy?

3. Does your chapter purchase alcohol for any of its social events?

Yes ______                        No ______

4. Does the chapter sponsor social events which are open to the entire campus community?

Yes ______                        No ______

            If so, how many per quarter?

5. Does the chapter use kegs or large common sources of alcohol at its social events?

6. List and briefly describe the social events which the chapter sponsored over the past year that were dry.

7. What supervision of chapter social events is provided by chapter advisors?

8. In what manner does the chapter respond to a member who consistently abuses alcohol at chapter functions?

9.      Provide a copy of the chapter’s Crisis Response Plan (what to do in the event of an emergency related to social events).

VIII.     Community Service/ Philanthropy

1. List all of the chapter’s philanthropy projects for the past year (provide documentation when available).

Example:

Event                            Hours/ Members                      Amount Raised/ For

Penny Drive                       3hrs/10                                     $500/hospital

2. List all of the chapter’s community service projects for the past year (provide documentation when available).

Example:

Event                           Hours/ Members

Clothing Drive                    2hrs/7

3. How is philanthropy/community service included in your new member development program?

4. What are the chapter’s plans for philanthropy or community service projects for the upcoming year?

5. Who is responsible for the planning and development of these programs?

IX.            Public Relations (campus, community, alumni)

1. Are chapter members required/encouraged to be in clubs/groups outside of the chapter?

Yes ______                        No ______

2. List the activities in which members are involved outside of the Greek System.

 Example:

Name               Activity

           John Smith          SAC

3. List the events your chapter has co-sponsored with organization outside the Greek system over the past year.

4. List any programs or plans the chapter has in place to improve relations with the Rock Hill community.

5. How often during the past year did your chapter publish an alumni newsletter?  Provide a copy of the most recent newsletter.

6. Who  maintains the alumni records for the chapter?  How are they updated?  How often?

7. Describe all alumni events which your chapter has hosted (or anticipate hosting) over the past year.

8. Who is responsible for your chapter’s alumni program?

The Office of Greek Life will provide a chapter roster to be edited.  When deleting and adding members, please take care to indicate which members will be graduating or taking alumni status in the fall semester.  Please include any missing WU I.D. or SS# for your members.

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