RECORD OF HOURS WORKED

The Record of Hours Worked Form reports the number of hours worked by an individual employee in increments of 4 week periods. It is also used to report compensatory (comp) time and overtime. Finally, the report is documentation that an employee is paid correctly under the Fair Labor Standards Act (FLSA) and is required under FLSA for all non-exempt positions.

An employee's position is either non-exempt from FLSA or exempt. Non-exempt positions fall under the overtime rules while exempt positions are not eligible for overtime or comp time. The decision as to which classification is used is determined by the Human Resources and Affirmative Action (HRAA) Office and is based on an evaluation of the position duties. For example, if the majority of the job is clerical or secretarial in nature and/or the employee performs primarily general office work, the job is non-exempt. The level of supervisory control and evaluation of non-routine questions are also factors in determining the classification.

As stated above, all non-exempt employees are required to complete the form. Each employee records, on a daily basis, the time he/she reports to work and the time he/she leaves. If an employee is on any type of leave during the period, it is recorded as "coded" time. The total hours worked in a period less coded time is classified as straight time. When this straight time exceeds 40 hours in a week, the employee may be eligible for overtime or comp time. The forms are signed by the employee and his/her supervisor attesting to the accuracy of the report.

Because Winthrop is required by federal law to pay overtime or award compensatory time and the Record of Hours Worked form is documentation of this action, the Payroll Department may withhold an employee's paycheck until the form is completed and received by the Payroll Department. 

Overtime and compensatory time is discussed in more detail in the Time Reporting Section of this web site.