Student Travel Funding
Applications for funding are due October 2, 2015, for Fall 2015 travel; February 5, 2016, for Spring 2016 travel; and May 2, 2016, for Summer 2016 travel.
Definition of Research Covered by this Policy
These funds may be used to support presentations (e.g., oral papers, posters, performances) by Winthrop University undergraduates at professional conferences. The scholarly or creative work must have been conducted by Winthrop University students under the mentorship of Winthrop University faculty.
The maximum travel award is $250. If a presentation or performance is being made by a group of students, the $250 travel award will be divided among the group. Additional funding may be available through individual colleges, such as the College of Arts and Sciences.
Letters of award notification will be issued via e-mail on the dates noted above. The award notifications will include instructions on how to process payments. If approval is not granted, the applicant will be notified via the e-mail address on the form.
Applications will be reviewed and acted upon three times per year. You may submit your application any time prior to the appropriate application deadline. Guidelines for processing payments against the award will be included in the award notification letter.
In order to apply for travel support, the student must be enrolled as a degree-seeking student at Winthrop University at the time of the conference. The student must make a presentation or perform.
The conference must take place in the fiscal year the award is made. A fiscal year is July 1 of one year to June 30 of the next year.
You may request reimbursement of travel costs incurred prior to the deadline dates shown below if the travel occurred during the same fiscal year as the application.
Attendance at a conference by two or more
students to make a single presentation or performance will
be treated as one application. A travel award will be divided equally
among group members participating in the presentation or performance.
Procedure to Apply for Funds
Download the Undergraduate Travel Request Packet (pdf - 166 KB) and follow the step-by-step instructions on the checklist. (Be sure to allow time to obtain the required documentation and signatures and to submit all materials to the Undergraduate Research Office before the appropriate deadline.)
Please feel free to contact us with any questions you may have.
Travel Expense Overview
You can find more information regarding reimbursement of travel expenses (i.e. mileage stipulations and per diem rates) at the Controller's Office.