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General Information

Useful Links and Numbers:

For Faculty and Staff:

Campus Police (for after-hours emergencies): x3333

Teaching and Learning Center: www.winthrop.edu/tl

University Web Developer: x2236

I.T. Web site: www.winthrop.edu/technology
(Policies, technology purchases, ACC labs information, etc.)

To access email from the Internet: http://mailbox.winthrop.edu

To request Scantron forms: 803-323-2400 or email: servicedesk@winthrop.edu

Blackboard @ Winthrop: x2400 or go to: www.winthrop.edu/blackboard

Dell University: www.winthrop.edu/delluniversity

To check voice mail
    on campus: x2600
    off campus: (803) 323-2600 and press #

To setup or modify your EVM options: http://athens.winthrop.edu

Main Switchboard: x2211

For Students:

Computers
To purchase a Dell computer at a discounted price: www.winthrop.edu/delluniversity
To get Microsoft Office for FREE: www.office.com/getoffice365

Email and Internet
To connect to the University’s email, visit mailbox.winthrop.edu
To create your account or change your password www.winthrop.edu/technology
To request your personal Web page, visit www.birdnest.org
To subscribe to a class email list, visit www.winthrop.edu/technology

ID Cards
For lost, damaged or defective cards, call (803) 323-4774
(Note: Building access is NOT managed by the Technology Services office. All access-related questions should be directed to the card access building coordinator for the specific building to which you need access.)

Labs

To view information about labs such as lab hours, available software, rules and policies, current occupancy, virus info, etc., visit www.winthrop.edu/technology
To refresh your print balance, visit apps.winthrop.edu/print
To find out about ACC labs and lab hours, call (803) 323-2400

Blackboard

To access online courses taught via Blackboard, visit bb-winthrop.blackboard.com

Wingspan
To access grades, courses, registration, etc., visit wingspan.winthrop.edu

What if I am retiring?

Retiring faculty/staff (including emeriti) lose access to their user account (including email) on their official last day of employment. If you are retiring but will maintain an office on campus, please contact the I.T. Service Desk at (803) 323-2400.

If you are not maintaining an office on campus, you may choose to have your Winthrop email automatically forwarded to another email address. This way, emails will not be rejected; they will be redirected to your personal email address. Please contact the I.T. Service Desk to arrange for the redirection.

Are there discounts available for purchasing a personal/home computer?

For Faculty, Staff, and Students:

Dell and Winthrop University have entered into a partnership to offer computers at a special discounted price to all faculty, staff and students. The products are the same as the ones offered to the general public, but thanks to Winthrop’s connection, you will receive additional discounts and special offers.
To check out what is available, go to: www.winthrop.edu/delluniversity

Spend some time familiarizing yourself with the site. There are lots of options and accessories available, and the possible customizations are endless. Keep in mind that you have to search for and modify options as you go until you find what you want at a price that you like.

Remember, these deals are for personal home computers only. Dell’s Web site offers all kinds of explanations and advice, but if you need any help configuring a machine, please call the I.T. Service Desk at 803-323-2400.

Apple also offers discounts for students and educators. If you want to purchase a Mac for your personal computer, go to Apple's Education Store at https://www.apple.com/us-hed/shop.

 

Blackboard Information for faculty:

For Faculty:

Blackboard Learn is the learning management system used by Winthrop University. It can be used to manage course files and grades, to enhance traditional courses with online components, or for hybrid and 100% online course delivery. Blackboard is accessible to anyone in the world who has an Internet connection and an account provided by Winthrop University. Blackboard
Faculty members may request to have multiple course sections merged into a master course on Blackboard for easier management of course materials across multiple or cross-listed sections. A master course may be requested using the Blackboard Course Usage form prior to the start of each term. The form is completed entirely online and is accessible via Wingspan on your Faculty Services tab.

The Blackboard @ Winthrop Web site also includes helpful information for instructors including training, manuals, copyright requirements, tips and other important information to get started. The site also includes information regarding the required browser settings to ensure your courses work properly via the Internet. To access the site go to www.winthrop.edu/blackboard or look for the Blackboard Link conveniently located on the top-left side of Winthrop’s Web pages. Before teaching an online course, you will need to be familiar with Blackboard and online course design and facilitation. Training sessions on Blackboard and a variety of other online teaching and learning tools are available through the Teaching and Learning Center at various times during the semester. To schedule an instructional design consultation, visit http://www.winthrop.edu/onlinelearning/default.aspx?id=45353. Please contact the Office of Online Learning at x2212 for more information.
 
Important Information: Login procedures: Go to https://bb-winthrop.blackboard.com. Both faculty and students will login using their Winthrop username and password. Faculty and students must have a Winthrop user account to login to Blackboard. Accounts may be obtained by contacting Technology Services.

Blackboard is integrated with Banner. This provides up-to-date information regarding your student enrollment within Blackboard courses. Please keep in mind the following important items:

1. New/Blank courses are created each semester: The integration automatically creates new/blank Blackboard courses each semester. Students will be enrolled at that time, however they will not be able to access your courses until you decide to make them available.

2. Blackboard rosters are automatically updated: The integration automatically updates course rosters several times per day. Once a student has registered, he or she is automatically added to your Blackboard courses within a few hours. This means students can no longer manually be added or dropped. Please contact the Office of Online Learning at x2212 or email blackboard@winthrop.edu regarding any special circumstances surrounding your Blackboard rosters.

3. Courses are disabled at the end of each semester: Once the semester has ended, students will no longer have access to those Blackboard courses. However, instructors will continue to have access for one year after the semester has ended. At the end of the semester, the office of Online Learning can assist you with exporting your Blackboard courses to a local drive for use in a future semester or copying your course content from the course that is ending to the new semester’s course shell.

4. Make it a practice to download your grade center into Excel at the end of each semester: We recommend that you download your grade center data into an Excel spreadsheet at the close of each semester. Although the Office of Online Learning maintains archives of grade center data, it is a good practice to keep a personal backup.

Training sessions for all procedures are available by contacting the Office of Online Learning at x2212 or emailing blackboard@winthrop.edu.

Additional Blackboard Resources:

Additional Blackboard resources include Respondus (create secure online exams), Blackboard Collaborate Ultra Web Conferencing (virtual classroom, virtual office hours, and web meetings), Blackboard Content Management (file storage and sharing), and Blackboard Community Engagement (create spaces on Blackboard for project and committee collaboration). Please contact the Office of Online Learning at x2212 for more information.

How can I view my students' pictures?

For Faculty:

A great tool for roster management is the PhotoID system. ID pictures are collected into a database and made available to faculty members as “visual rosters”. These rosters are always available for your classes or your advisees, allowing you to view or print pictures at will. You may view them by going to the Faculty & Staff Services section of the I.T. Web page www.winthrop.edu/technology. Assuming that you have been correctly assigned as the instructor of record (or advisor of record) in Banner, you will have the option to print photo ID’s of your students or advisees.

To view pictures of your students, select the appropriate link. Then, you will see a listing of the classes you currently teach. Select a class and a picture size and click “Get Class Roster”.

To view pictures of your advisees, select the appropriate link. Select a picture size and click “Get Advisee List”.

TIP: If you select “NO” in the image size menu, you will be able to save your students’ names and email addresses in an Excel file. (This is very useful if you want to create your own Excel spreadsheets for grading.) 

Obtaining and scoring Scantron forms:

For Faculty:

For true/false and multiple-choice tests or exams, Winthrop offers the ability to use pre-printed Scantron Optical Scan forms (a.k.a. bubble sheets). The procedure to obtain forms for your class and get them scored is very simple but involves several steps.
 
Step 1: Call the I.T. Service Desk at x2400 or email your request to servicedesk@winthrop.edu. Include the 5-digit call number for your class and the number of sets that you need. (One set equals one sheet for each student in a class.)

Step 2: After 24 hours, come by the Technology Services Office (TSO) to retrieve your Scantron forms. The forms will need to be separated and the perforations removed before they are given to the students.

Step 3: Give the test or exam. Be sure to remind the students to clearly fill in the bubbles with a #2 pencil. Ink marks or smeared marks will not be accurately read by the scanner.

Step 4: Fill out the key sheet (required) and the weight sheet (optional) with the correct answers. (There can be only one correct answer per question.) If you do not use the weight sheet, please discard it. Do not include it in your stack of forms.

Step 5: Bring your forms back to the TSO for scoring. Depending on the level of activity in the office, you are welcome to wait while your forms are being scanned.

If you would rather do the scoring yourself via a statistical program or Excel, you can request that the raw scanner data be emailed to you. This file can only be sent to a Winthrop faculty or staff email address.

Accounts and ID Cards

How do I get a user account?

For Students:

All students attending Winthrop are required to apply for a student user account, also known as an ACC account. To create your account, go to: www.winthrop.edu/technology, then click on “New Account Request” under the Student Services menu.

A user account provides: Full access to the student computer labs, network storage space, full access to the wireless network, space to create a personal Web page, access to the lab printers, a Web-based email account, and access to the Wingspan portal, Blackboard and DegreeWorks.

For Faculty and Staff:

Every faculty and staff member can apply for a user account. A user account will give you access to computers in campus offices, an email address and even a Web page if desired. In addition, depending on your department, where you teach, or what system you need to access, you may apply for additional accounts. As a precaution against identity theft, we strongly recommend that you use different passwords for all of your Winthrop accounts.

Requesting an account means that you have read and that you understand the rules and policies governing the use of technology at Winthrop. Please be sure to familiarize yourself with all such policies by visiting the Policies section at: www.winthrop.edu/technology


WIN
Your WIN account is your main user account. It provides access to your office computer as well as your official Winthrop email address. Your WIN account is also used to create and manage your Web page if you have one, and access your email from off campus. To request a WIN account simply go to the Technology Services Office in 15 Tillman and fill out the WIN Account Request form. You can also download the form directly at WIN Account Request Form

ACC
ACC accounts are student accounts and are only usable in an ACC lab. If you are going to teach most of your classes in a lab, we recommend that you request an ACC account. On the other hand, if you are only going to teach a few sessions in a lab, we recommend that you use the generic “instructor” username. (For the password please contact the I.T. Service Desk at x2400.) To request an ACC account, go to the request page at ACC Account Request Form

Banner
Banner is the main administrative system. Most employees will access Banner via Wingspan with their WIN credentials and will not need a special account. Your department head will determine whether you need a Banner account.

Linux
The Computer Science labs, located in Thurmond 115 and Carroll 215, offer access to several Linux computers. Computer Science faculty are provided a Linux account upon arrival. Any other faculty or staff who wish to use the Linux system will need an ACC account.

How do I get a new ID card?

Identification (ID) cards are created in the Technology Services Office. Every Winthrop employee and student receives one ID card for free. A replacement fee will be charged for subsequent lost or stolen cards. Damaged or defective cards are replaced for free but have to be turned in. 

Retirees are entitled to get a free retiree ID card to maintain certain employee privileges such as access to the Dacus library or some athletics facilities. A retiree ID card looks exactly like a faculty/staff card. The only difference is that it states “Retiree” instead of “Faculty/Staff”. In addition, Emeritus retirees may request that their ID card title states “Emeritus” instead of “Retiree”.

The spouse/partner or dependent of a full time faculty/staff member, retiree, or Roddey resident may be issued a guest (family) ID card upon request. In order to create the card, the primary card holder must be present. The spouse/partner or dependent’s social security number is also required.

Passwords

How do I change my password?

For Faculty and Staff:

You can change your password at anytime, however, you have to change it at least once every 90 days. Choose a password that is easy to remember and yet hard to guess. Passwords of 11 characters or more are harder to “crack”. Think of it as a passphrase rather than a password. For example: “IloveIceCream2”. Do not use “dictionary” words or proper names such as “biology”, “Elizabeth”, etc.

Passwords need to be at least 8 characters long and match three of the following rules:

  • At least one UPPERCASE letter.
  • At least one lowercase letter.
  • At least one number.
  • At least one special character: ~!@#$%^&*_-+=`|\(){}[]:;"'<>,.?/
In addition, your password cannot contain your username.

Keep this password secret and remember it. Winthrop policies prohibit users from sharing their passwords with anyone. No one in I.T. can retrieve your password from any system. If you forget your password, simply call the I.T. Service Desk and request that your password be reset. This action will simply attach a default password to your account and allow you to create a new secret password.

Once you have created your own password, you can change it from any location where you have access to the Internet. Of course, the procedure is easier and faster if you perform it from your campus computer. The procedure to change your password varies depending on which system you access. Here are a few examples:

WIN Accounts
On Campus
1. From your computer, press and release the CTRL, ALT and Delete keys simultaneously. Your desktop will temporarily disappear and a new screen will appear.

2. Click on the “Change a Password…” button. Another screen will appear. Make sure that your username is displayed in the first field.

3. Type your current password in the “Old password” field.

4. Type your new password in both “New password” and “Confirm password” fields.

    Note: To move from one field to the next, press the “Tab” key on your keyboard or use your mouse to click on the next field. Do NOT use the “Enter” key.

5. When you have entered all the required information, simply click on the “arrow” button or press the “Enter” key on your keyboard. The computer will confirm that your password has been changed.

6. Click “OK” and then “Cancel” to return to your desktop.

 Off Campus

Open an Internet browser such as Internet Explorer of Firefox, and go to:
www.winthrop.edu/technology
Then, select either the Faculty & Staff Services (for WIN accounts).

For Students:

If you forget your password or need to change it, go to www.winthrop.edu/technology, then click on “Password Reset” under the “Student Services” menu.

Please remember to keep your password secret. Do not share it with anyone. In particular, never send your password via email, even if requested by IT. Also, you must remember the answers to your security questions. If you do not remember, please call the IT Service Desk at 803-323-2400.

What do I do if I forgot my password?

For Faculty and Staff:

If you forget your Faculty/Staff WIN account password or if you need additional password assistance, please contact the IT Service Desk at (803) 323-2400. 

For Students:

If you forget your password or need to change it, go to www.winthrop.edu/technology, then click on “Password Reset” under the “Student Services” menu.

Network and Wireless Information

Where are the current wireless hotspots on campus?

The following PDF details areas that have wireless access points that allow connection to the campus network. Please remember that the IT department is constantly adding new access points, so this list is not all inclusive.

Campus Hotspots PDF

Where can I get help with wireless networking in Residence Halls?

Most devices such as laptops, tablets, and smart phones will easily connect to winthropsecure. Some devices may not work as well in a residence hall as they do at home. For example, certain game consoles or smart TV’s cannot “see” winthropsecure. That is most likely because they are not able to connect to a WPA2 Enterprise network. However, those devices can still connect to Winthrop’s Wi-Fi network, provided you request access with the Special Network Access form.

To reach the form, simply browse to the technology web page www.winthrop.edu/technology and open the Student Services menu. Or, go directly to Special Network Request

Can I use my streaming media devices (ex. Chromecast, Roku, FireStick) on the campus wireless?

Some video streaming devices require access to the wireless network. Unfortunately, those devices are made for home use and may not work on an enterprise network such as Winthrop’s. In particular, streaming devices that are controlled by a mobile phone are not likely to work properly. For example, the Chromecast does not work reliably. On the other hand, devices that include a separate remote (such as Roku and Amazon Fire TV) should work. Please note that these devices will not be supported by IT and also that, when connected, your device may be visible to any and all other users on the campus network.

What sort of internet access is available in Residence Halls? Why doesn't my Ethernet jack work?

All residence halls have free wireless network access. Some also have “Ethernet” jacks for wired connectivity. Please note that the wired connections are inoperative. However, they can be activated on request. Contact the IT Service Desk at (803) 323-2400 for more information.

How do I connect securely to Winthrop's Wifi?

For Faculty, Staff, and Students:

Directions for connecting to "winthropsecure" can be found by navigating to www.winthrop.edu/technology and clicking on the 'Wireless Information" link on the right side of the page. You can also download the file below:

Wireless Instructions PDF

Also, be sure to 'forget' the WinthropGuest network: Computers and mobile devices are programmed to remember the wireless networks that they connect to. Although very helpful in most cases, that feature can also be a hinderance.

If you notice that your device keeps connecting to WinthropGuest instead of Winthropsecure, be sure to go into the Wi-Fi settings and “forget” WinthropGuest. This will prevent your device from randomly connecting to the wrong network while you are on campus.

Email and Phones

How do I access my email?

For Faculty and Staff:

OUTLOOK
Microsoft Outlook® is the standard email application for faculty and staff at Winthrop. When you receive your user account, a mailbox is automatically created on the email server. Your email address is simply your username followed by “@winthrop.edu”. (Example: smithj@winthrop.edu.)

Outlook offers many features in addition to email. For example, your department may be using public folders, delegates or other special features. Please refer to the many online tutorials and videos if you need an introduction to Outlook.

Note: Outlook is part of the Microsoft Office Suite. If you would like to have the latest version, please call the I.T. Service Desk and ask for an upgrade.

EMAIL FROM THE WEB
You can access your Winthrop email account from anywhere in the world if you can get on the Internet. Point your browser to http://mailbox.winthrop.edu. A box will appear where you enter your username and password. Another option is to navigate to the Office365 portal at http://portal.office365.com.

You can read and send email, view your Contacts and Calendar, and do most of the same things that you can do with Outlook in your office. The Internet version is slightly different in some ways, but the Outlook bar, Folder List and many of the same buttons are all there.

For Students:

IMPORTANT: Email is an official method for communication at Winthrop University. The University may send communications to students via email. Students are responsible for the consequences of not reading in a timely fashion University-
related communications sent to their official Winthrop University student email account. Please read Winthrop University’s Student Email Policy at
www.winthrop.edu/guide.

To access your email account, you need to have a Web browser (Internet Explorer, Firefox, Google Chrome, Safari) installed on your computer and access to the Internet. All computer labs on campus have this.

To log on to your email account, point your Web browser to: http://mailbox.winthrop.edu. Enter your Username (not your full email address) and Password.

The system is hosted by Gmail and offers all the standard features found in online email systems such as an address book, folders, signature, etc. In addition, the system includes very powerful features such as filters and automatic forwarding options. Please spend a few minutes getting familiar with all the available options.

How do I connect my Winthrop email to my mobile device?

For Faculty and Staff:

Email on Mobile

For Students:

Your email account is hosted by Gmail. If your mobile device provides a built-in option to add a Gmail account, simply follow the prompts. Otherwise, manually configure your device by using the information listed below. Please note that the procedure varies with specific devices and specific versions of their operating systems. 
Student Email on Mobile

What is a Listserv? How do I use it? How do I subscribe?

For Faculty and Staff:

Class LISTSERVs provide a great way to communicate with your students outside of the classroom. Some professors use the LISTSERVs as mini chat rooms for class discussions. Others send important pre-test information to help the students prepare. The possibilities are endless.

A List Server List (LISTSERV) is a dynamic, automated distribution list. It receives a message and then re-sends the message to all subscribers. Individuals can add and remove themselves from a list at will. List Server Lists are appropriate for discussion forums.

Shortly after the beginning of fall and spring semesters, a list will be created for each course and section being taught during that semester. (During summer sessions, lists will only be created if requested. Simply call the I.T. Service Desk.)

This list will contain the Winthrop email address of the instructor of record and each registered student. Students or instructors who do not have a Winthrop email address at the time the list is created will not be automatically subscribed to the list. However, any student or instructor not automatically subscribed can still manually subscribe to the list by following the instructions below. Users having problems sending to the class lists should verify that their messages are composed in “plain text ”. To send a message to a class list, send an email to the appropriate list address.

Class list addresses are of the form coursedesignator@class.winthrop.edu.
Example: BIOL205H001@class.winthrop.edu
 
To manually subscribe to a class list, simply create an email addressed to imailsrv@class.winthrop.edu with nothing in the subject line and in the body type only the following: subscribe coursedesignator YourFullName
 
Similarly, to unsubscribe from a class list, create an email addressed to imailsrv@class.winthrop.edu with nothing in the subject line and in the body type only the following: unsubscribe coursedesignator
 
NOTE: There should be NO OTHER TEXT in the body of these emails; this includes signatures.

For Students:

A List Server List (Listserv) is a dynamic, automated distribution list. It receives a message and then resends the message to all subscribers. Individuals can add and remove themselves from a list at will. List Server Lists are appropriate for discussion forums.

Shortly after the beginning of the Fall and Spring semesters, lists will be created for each course and section being taught during the semester. This list will have the Winthrop email address of the instructor of record and each registered student. Students or instructors who do not have a Winthrop email address at the time the list was created will not be automatically subscribed to the list. However, any students or instructors not automatically subscribed can still manually subscribe to the list. Users having problems sending to the class lists should verify that their messages are composed in “plain text”. (Compose your emails without fancy formatting or special characters.) To send a message to a class list, send an email to the appropriate list address.

Class list addresses are of the form coursedesignator@class.winthrop.edu.
Examples:
BIOL205H001@class.winthrop.edu MGMT511001@class.winthrop.edu

If you do not have a Winthrop email address at the time the list is created, you will not be automatically subscribed. However, you can manually subscribe to any lists at any time:

To manually subscribe to a class list, simply create an email addressed to imailsrv@class.winthrop.edu with nothing in the subject line and in the body type only the following: subscribe coursedesignator YourFullName
 
Similarly, to unsubscribe from a class list, create an email addressed to imailsrv@class.winthrop.edu with nothing in the subject line and in the body type only the following: unsubscribe coursedesignator
 
NOTE: There should be NO OTHER TEXT in the body of these emails; this includes signatures.
 ListServ Image

What are Global Distribution Lists? How do I subscribe/unsubscribe?

For Faculty and Staff:

Winthrop University currently utilizes various channels for distributing news and information. Although the Winthrop Update website is the preferred method, Winthrop also offers many opt-out distribution lists. By default, all faculty and staff are automatically subscribed to these lists. Individual users may choose to opt out and unsubscribe from any of these lists to reduce unwanted email.

To change your preferences, go to the I.T. web page at www.winthrop.edu/technology and click on “Faculty & Staff Services” and then “Distribution List Preferences”.

As of this writing, the following lists are available: ccenews, diningnews, dsunews, employeenews, fitnessnews, hcsnews, librarynews, sportsnews, studentlifenews, vpanews, and wellnessnews.

For Students:

These particular news lists are for employees.

Office phones, voice messaging, faxing and other Telecom Services:

For Faculty and Staff:

If you need assistance or would like to report a problem with your telephone, please contact the I.T. Service Desk at x2400.

LOCAL CALLS

Winthrop University phone numbers start with “323” followed by a four-digit extension. To dial a number within the campus, simply use the extension (last four digits). To reach a campus number from the outside, dial “323-nnnn” (or 1-803-323-nnnn) where “nnnn” is the extension.

Extensions starting with “6” cannot be accessed from the outside unless transferred via the main switchboard. Adding “323” in front of “6nnn” will not work.

To reach a number in the Rock Hill local dialing area or to dial a toll-free number,you need to dial “9” to access an outside line. (For example: 9-1-800-555-1212.)
 
TELEPHONE AND FAX

Access to long-distance service for departmental use requires a long-distance authorization code. If you do not have a long-distance authorization code, your department head should request an authorization code from the I.T. Service Desk at x2400. To dial or FAX a long-distance number, dial “5” to access the long-distance access line, then dial the number you are calling (start with “1” and the area code). Wait for the prompt to enter your long-distance authorization code. To make an international long-distance call or FAX, dial “5” + “011” + country code + city code + number; then wait for the prompt to enter your authorization code.
  
ENHANCED-911 SERVICE

The Winthrop Campus Police office is equipped with an E-911 SiteAlert notification system that provides the time, callback number, and exact location of 911 calls. All 911 calls are received at the York County Emergency Preparedness Center. For non-emergency calls, please call Campus Police directly at x3333.   

VOICE MESSAGING

First-Time Mailbox Setup
Follow these steps to initialize your mailbox:
1. Call the Voice Processing Module at x2600. If your phone has only one mailbox, skip to step 3. If you share your phone with someone else, continue with step 2.
2. You will hear a system greeting. Press * and follow the prompt to enter your voice mailbox number.
3. When asked for your temporary password, enter your voice mailbox number twice.
4. When prompted, enter a new personal password. (Must be at least 6 digits.)
5. When prompted, record your name.
6. When prompted, select the option to record a personal greeting (option 2) and record your greeting.

Note: You will also have the option to select a “standard” system greeting. The personal greeting is usually much friendlier and more informative for your callers. The standard greeting simply says:
“Your call has been forwarded to an automated voice message system. (Your name) is not available. At the tone, please record your message. When you have finished recording, you may hang up or press 1 for more options.”

To retrieve messages from your phone:
1. Dial 2600.
2. Enter your password.
 
To retrieve messages from another phone on-campus:
1. Dial 2600.
2. When voice mail answers, press * (star key) and enter your mailbox number.
3. Enter your password.
   
To retrieve messages from off-campus:

1. Dial (803) 323-2600.
2. When voice mail answers, press # (pound key) and enter your mailbox number.
3. Enter your password.

Extended Absence Greetings

When you know you’ll be away for some time (for example during school breaks or vacations), an extended absence greeting can be added to your personal voice mailbox from on campus or off campus.

Follow the usual procedure to connect to the voice mail system. Once at the main menu, press 4 for Personal Options. Then press 3 for Greetings and finally 2 for Extended Absence Greeting. Follow the system prompts to record your extended absence greeting. The next time you check your messages, you’ll be given the option to retain or delete the extended absence greeting. Once you delete it, the original greeting is re-activated.

Frequently Asked Questions
If I call the same person frequently, how can I avoid listening to their greeting and just leave them a message?
When their greeting begins, press the # key. The only time you will not be able to bypass the greeting is if they have an extended absence greeting.

How do I find out the time/day a message was left on my voice mail?
At the end of the message, press 5.
 
Is there a way to skip through a message on my voice mail so that I won’t have to listen to the whole message?
Press 3-3. That will take you to the end of the message. If you want to go back to the beginning of a message, press 1-1.
 
How do I transfer a message to someone else?
After listening to the message, press 6 and follow the prompts to add your introduction and the destination mailbox number.
 
If I forget my password, how can I retrieve my messages?
You can’t. If this happens, contact the I.T. Service Desk at x2400. Your mailbox can be reset so that you can establish a new password. Unfortunately, all messages you have at that time will be lost.
 
If I delete a message, is there any way I can retrieve it?
No.
 
How do I leave a message for someone and not have their phone ring?
Dial x2600 and when it answers, press *-* (Star Star), then enter their extension number.
 
How can I reply to a message without calling a person back?
At the end of the message, press 8 and follow the prompt to record your reply. Remember to press # at the end of your message.

 

What is the Voicemail to Email System (EVM) and how do I use it?

For Faculty and Staff:

Winthrop University’s voice mail system allows any email account to receive voice mail messages. Please remember that the Enabled Voice Mail (EVM) features will only be activated on your mailbox after you set up the required options.

For more information on using EVM check out our EVM Guide
Storage

What is a Z: drive and how do I get one?

Network drives, also known as “Z: Drives”, are easy and powerful mechanisms for storing files in a centrally accessible location. Your Z: drive will be accessible from any computer running the Windows or Mac operating system on campus.

For Faculty and Staff:

On request, a network drive will be created for you. (This requires a valid computer account.) Once activated, your Z: drive will be automatically attached to your computer whenever you log on. You can also access your Z: drive from a computer that is in use by another user. (For example if you are in an ACC lab or in a classroom and are logged on with a generic username such as “instructor”.) In this case, you will have to manually attach (or “map”) your Z: drive (see below).

For Students:

Your Z: drive will automatically be created for you when your account is created.

NOTE: Z: drives for students are being discontinued and have been replaced with G drives (Google drives).

How do I connect to/map my Z: drive?

For Faculty and Staff:

1. Right-click on “Computer” in the “Start” menu.

2. Select “Map network drive…”. At this point, a dialog box will ask you to enter two pieces of information. One is the path to your shared drive, and the other is the Drive letter that you want to use to “label” this drive.

3. Pick any letter that is not already in use. (If you pick “Z” then you will have a “Z: drive”.) The way you tell the computer how to find your shared drive is simple, but needs to be typed very precisely: \\hamlet\username. The “\” signs and “hamlet” are part of the naming convention and are required. Be sure
to replace “username” with your own username. See the following example. (Note that user smithj has selected the letter “Y” to map his shared drive.)

4. If not on your own machine, be sure to uncheck the “Reconnect at logon” box (on your machine you can leave this checked). If you omit this step, the next time that user logs on, they will be prompted for your password to re-attach your Z: drive. (This is not dangerous, but very annoying.)

5. If on another user's machine check “Connect using different credentials”. The computer will again display a dialog box. You will have to enter your username (preceded by “win\”) and your password. (This step guarantees that only you can access your shared drive.) Never give your password to anyone, even if you allow them to connect to your shared drive. Type the username and password yourself.

Conversely, never ask anyone to give you their password. If you need to access another user’s shared drive, ask them to type their username and password.

If you manually attached your Z: drive to another user's computer or while another user was logged on, you will need to disconnect it when you are finished. (Otherwise, that user will still have access to your files.) To disconnect a Z: drive that you have manually mapped, follow these simple steps:
 
1. Right-click on “Computer” in the “Start” menu.

2. Select “Disconnect network drive…”. At this point, the computer will display a window with all the currently mapped drives.

3. Select the drive that you want to disconnect and click on “OK”.

For Students:

NOTE: Z: drives for students are being discontinued and have been replaced with G drives (Google drives).

When you log on with your user account in a lab, the computer will automatically connect to your private network storage space. Your space will be on the Z: drive.

Outside of a lab, such as with your personal computer, you will have to manually connect to your Z: drive. Follow these simple instructions:

Note: Student Z: drives can only be accessed on campus.

 Accessing Student Z: Drives

Should I backup my files?

For Everyone:

Yes! Your files are important, so back them up! You may use external devices such as USB flash drives (also known as thumb drives). These devices function just like miniature hard drives, but they fit in your pocket. You can plug them into any computer with a USB port, and you can also use them to move data between different platforms (such as from PC to Mac and vice versa).

Even new equipment can fail. Don’t let your hard drive (C: drive)
be the only location for your important files. Use your Z: drive if you have one. (Z: drives are regularly backed up for you.)

There are other ways to make backups. Use anything that you feel comfortable
Computer Security

How do I keep my computer secure and avoid viruses and malware?

For Everyone:

  • Do not give your password to anyone. It is a violation of University policy to share your Winthrop password with anyone.
  • Do not send your password in an email, even if requested by IT. (IT will never ask for your password.)
  • Do not send personal information, such as credit card, bank account, or social security numbers via email.
  • Only open attachments from people you know and only if you expect such attachments.
  • Do not assume that a sender’s email address is real. It may have been spoofed.
  • Do not click on any link inside a spam email, not even the “unsubscribe” link.

For Faculty and Staff:

  • Lock your computer whenever you leave your office.
  • Do not write your password on a "sticky" note and leave it on your monitor.
  • Do not install a wireless access point in your office.
  • Do keep Personally Identifiable Information (PII) such as Social Security numbers and credit card numbers on your office computer or laptop.
  • Do not keep files with confidential student information on your laptop unless you use data encryption.
  • Do not take sensitive documents home on your laptop or USB drive.
  • Be careful which wireless access point you connect to.

Symantec Endpoint Protection
Faculty and staff computers are automatically protected against known malware by Symantec Endpoint Protection. All virus definition updates are handled by a centralized system. Updates and
scans happen in the background and are designed to minimize disruptions. If you believe that your computer is infected, please notify the I.T. Service Desk as soon as possible.

For Students:

WARNING: All computers connected to the University network are required to have an active and up-to-date anti-virus program as well as a fully updated operating system. IT Technicians will periodically scan the network for unprotected or vulnerable computers. Any computers in violation of IT policies could lose access to the network. If you do not follow Winthrop’s Information Technology Policies, you are in violation of the Student Code of Conduct and will be subject to sanctions. For more information, visit www.winthrop.edu/guide or read the Responsible Computing Guide PDF

Computer security is everyone’s responsibility. Most viruses or malware nowadays rely on the user (you!) actively triggering something. You can increase your chances of keeping a “clean” computer by following the recommendations above and being sure to:

  • Keep your operating system updated.
  • Keep up-to-date anti-virus and anti-spyware programs.
  • Scan your computer for 'spyware' (programs that might track, display, or transmit information without your consent).


Free anti-malware products for Windows:
AVG: www.avg.com
AdAware: www.lavasoft.com
SpyBot: www.safer-networking.org
Microsoft Security Essentials: www.microsoft.com/security_essentials 

What is Spoofing?

For Everyone:

Recent viruses can send infected email messages from an infected computer and make the messages “look” like they came from you. This can be particularly confusing when a user asks you why you are sending infected messages when, in reality, you don’t even have an infected computer. Here is an example of how confusing these viruses can be: John, Mary, and Sue all know each other. Mary’s computer gets infected with a virus and sends an infected email to John that “appears” to come from Sue. John calls Sue and tells her that he has received an infected message from her. This happened because Mary’s infected computer had John and Sue’s email addresses in the address book and then started sending forged emails with fake return addresses.

Observe the following guidelines when receiving email to minimize risk from computer viruses and to prevent propagation of hoaxes:

1) If you receive documents or spreadsheets through email attachments, answer “NO” if asked to enable macros when loading the file (unless you are sure the sender is giving you a clean file).

2) Do not execute any programs received through email attachments unless you are sure of the sender.

3) Keep your antivirus definitions up-to-date. Contact the I.T. Service Desk if you think your definitions are out of date.

Please bear in mind that computer viruses and computer hoaxes often rely upon email to wreak havoc. Do not be a part of this havoc by overusing the email system to notify other users. System managers will generally take responsibility to notify their customers. Virus notifications should be forwarded to servicedesk@winthrop.edu.

If you wish to know how to distinguish between genuine viruses and computer hoaxes, a reputable source can be found on the Symantec Web site. Hoaxes are listed at www.symantec.com/avcenter/hoax.html. Descriptions of real viruses are found at www.symantec.com/norton/security_response. Another reputable source of information is the CERT Coordination Center at Carnegie Mellon (www.cert.org).

What are Hoaxes?

For Everyone

Numerous hoaxes circulate on the Internet. Anytime you see a message that asks you to “tell everyone you know”, there is a good chance that the message is a hoax intended to overuse email systems and networks. If you were to email everyone you know, and they email everyone they know, and so on, millions of unnecessary messages would be generated. The ultimate goal of these hoaxes is to overuse email systems to the point that they crash email servers or halt network traffic! These messages often promise money or good luck. Others often threaten with viruses or pending legislation.

If you receive a message that appears to be a hoax, is offensive, or is in violation of law or University policy, please forward the message to servicedesk@winthrop.edu for analysis. 

What is Spam?

For Everyone:

If you’re like most people, you’ve experienced a dramatic increase in Unsolicited Commercial Email (UCE), otherwise known as “spam”. You are not alone. Almost everyone is receiving these usually undesired messages. Businesses and universities, including Winthrop, are using various means (none 100% effective) to cope with and reduce the amount of spam that is delivered to users’ mailboxes. These measures range from filters, to real-time black hole lists, and commercial anti-spam appliances. Unfortunately, machines cannot yet “read” an email message or “view” a photo and accurately discern whether or not a message should be considered spam. When you receive a spam message, it is usually best to simply ignore it and delete it. It is generally not a good idea to click on any part of the message, or follow any Web link. Keep the following points in mind:

• Nothing is free. No matter what the message says, there is always a catch. Nobody is going to spend money to buy your email address and send you a message in order to give you something at a loss.

• You are not the only one with that “exclusive” unique prize claim number. Everybody on our email system got that same “special” number!

• You are no more “pre-approved” for that credit card than anyone else - we’re all pre-approved!

• There is no way to effectively count how many times an email has been for- warded. Microsoft will not donate money to a poor sick child for forwarding a message a bazillion times.

• The reply-to address on a spam message is often fake or forged. You might even receive a spam message designed to look like it came from your own mailbox. The University does not provide your email address to non-University entities.

*Portions of the above text were written by David Kelley at the University of Hartford and adapted for publication at Winthrop University with permission.
Smart Classrooms and Computer Labs

Where can I find information on campus computer labs?

Winthrop students have access to over 45 computer labs throughout the campus. Most labs are only accessible during class time. Others, called open-access labs, are accessible at any time during scheduled hours. The open-access labs are open to any students, faculty or staff with a valid ACC computer account. All lab users must follow lab rules and policies posted at www.winthrop.edu/technology. In particular, the viewing of pornographic material in the labs is prohibited and against state law.

Open-access lab schedules are generous and tailored to academic needs. The Phelps mini lab is even open 24 hours a day. But the most popular lab location is in the Dacus Library.

Most open-access labs are monitored by an operator who is in charge of maintaining the lab. The duties of a lab operator include maintaining the printer(s), assisting students, reporting problems, and enforcing lab rules and policies.

All labs include a suite of software applications that students may not necessarily have on their personal computers. Some software applications are only avail- able in certain labs. Please consult the operator on duty or the Technology Web page for more information.

Open-access lab locations, schedules, and current occupancy are easily accessible online by going to the Technology Web page at www.winthrop.edu/technology. All open-access labs have at least one high-speed laser printer, and most also offer high-speed color printing.

How do I pay for printing?

Winthrop University uses a pre-paid delivery system where all print jobs going to a lab printer are deducted from a user’s balance. As of this writing, the cost per page is 4¢ for b&w and 35¢ for color. The cost of a print job is deducted as soon as the job is submitted and regardless of the final outcome. In fact, print jobs that jam in the printer are still deducted from a user’s balance and cannot be refunded. At the beginning of each semester, each user’s balance is refreshed with a free $10 allowance. This allowance is designed to cover basic printing needs as well as all potential system problems that may happen during the semester, such as paper jams or toner smears. To refresh your printing balance, please visit https://apps.winthrop.edu/print.

How do I save my work in a computer lab?

Always save your work to an external device such as a flash drive or your Z: drive. All data not saved to an external device will be lost when you log off.

Computer Lab information for faculty:

For Faculty:

Computer Accounts in the Labs
All computers in the labs are designed for ACC domain accounts only. A faculty/ staff WIN domain account will not work in a computer lab. If you regularly teach in the computer labs you are encouraged to get an ACC user account. Your ACC Z: drive will be your WIN Z: drive. Therefore, you can seamlessly transfer files from your office computer to a lab computer without using removable media. Having an ACC account will also allow you to print while using the lab. To request an ACC account, go to the Student Services section of: www.winthrop.edu/technology If you only occasionally teach in a lab, you are welcome to use a generic account called “instructor”. This account will let you access all the software available in the labs but will not allow printing. Also, if you would like to access your Z: drive using the “instructor” account, you will have to manually map it. You can get the password to the “instructor” account by calling the I.T. Service Desk at x2400.

Reserving a Lab
Most computer labs can be reserved for teaching purposes by contacting the I.T. Service Desk at 803-323-2400. Please make your reservations at the beginning of each semester for the entire semester if possible. Reservations made less than two weeks in advance cannot be guaranteed.

Software in the Labs
All computer labs offer a large selection of software, including titles such as the Microsoft Office Suite and Adobe Creative Suite. Special software packages are also installed in certain computer labs depending on available licenses. You can check where software packages are installed by going to www.winthrop.edu/technology and clicking on Lab Information.

If you require additional software for use with your classes, keep in mind that it must be tested and installed prior to the beginning of each semester. Deadlines for getting software installed in the labs vary and will be emailed to all faculty. The deadlines are generally 2-3 weeks prior to the beginning of the semester.

Please contact the Academic Computing Operations Manager at x3446 if you need specific software installed in a lab.

Reporting a Problem in a Lab
The Academic Computing lab computers are covered by a very generous warranty. In addition, the labs are supported by a team of highly trained technicians and a good inventory of parts. Any hardware problems in the labs can often be fixed within a few business hours of being reported. To report a problem in a lab, call the I.T. Service Desk at 803-323-2400.

Getting Help in a Lab
We recommend that you familiarize yourself with the computers in a lab before you actually need to conduct a class. For a quick tour, or if you need assistance while using a lab, please contact the I.T. Service Desk at 803-323-2400. (If you are in a staffed lab, ask the Lab Operator on duty first.)

Be Aware of Student Quota
In order to use the labs, students need to create a user account (ACC user account). With this account, they are able to log on and use any of the ACC computer labs. In addition, they automatically receive a Z: drive, an email address and are allowed to access printers.

The labs use a pay-as-you-print system whereby students are charged for any jobs that they send to the printers. In addition, email account space and Z: drive space are limited. Please keep that in mind when giving assignments. Asking your students to print a 20-page presentation or store it on their Z: drive may have unexpected consequences.

What types of classroom technology does Winthrop offer?

For Everyone:

SMART CLASSROOMS
Most of Winthrop University’s teaching spaces are equipped with technology. However, the number of devices available in any particular classroom will vary. All technology-equipped classrooms will have at least one computer connected to the network, and one projector. This allows a professor to display slide presentations or demonstrate a piece of software, or even browse the Internet without bringing any additional equipment into the room. Other classrooms will have a digital presenter (a.k.a. Elmo), a Smartboard or a Sympodium.

Digital Presenter a.k.a. “Elmo”
An Elmo is the digital equivalent of an overhead projector. The Elmo can project slides from transparencies, but also any opaque material such as a book or even a 3-D object. It is now possible to project material to the class without creating transparencies. A good time to use an Elmo is when displaying delicate samples. The Elmo makes it easy to show a rare coin or a fragile insect to the whole classroom without risking damage.

Smartboard or Sympodium
Both devices are similar in usage and are based on the same technology. Basically, a Smartboard is a whiteboard with a touch sensitive surface. This allows a user to “draw” on the screen with electronic pens. The Smartboard not only works as a standard screen that can display anything that is on the computer, but the Smartboard will also allow you to dynamically change that display just by touching it. In addition, the computer can be entirely controlled from the board, thereby minimizing your moving across the room.

Sympodiums are devices very similar to Smartboards. The touch sensitive surface is applied to an LCD monitor instead of a whiteboard. In effect, this works like a “touch screen” that is projected to your audience. This setup works best in larger rooms where a Smartboard would be too small.

Please note that rooms equipped with a Sympodium do not have a computer monitor. The Sympodium is the monitor.

A standard Smart Classroom will include a lectern with a computer. Some locations will also have a digital presenter, and a few may have a VCR/DVD. For your convenience, a top-mounted panel neatly gathers all the necessary controls in one place. From there you can easily select which video source to display or even turn the projector on and off. Depending on the lectern model, the panel may provide connections for a laptop as well as USB ports. This allows you to plug in accessories such as a flash drive, a Keyspan remote or a digital camera without opening the lectern.

Some classrooms have different control systems or may use the projector’s remote to select video sources.

The monitor (or Sympodium) may be mounted on a swinging arm that allows a wide range of motion.

Some lectern computers are known as “All-in-One” systems. There is no tower. Everything is contained in the monitor. Most of the All-in-One computers have a touch screen, which provides the same functionality as the Sympodiums but without a stylus.

Webpages

What is a Faculty Web Page and how do I get one?

For Faculty:

This is a Web page on the official Winthrop University Faculty Web site. This site is reserved for faculty members who want to publish biographical information, class material, etc. This is a great place to post class assignments, syllabi or other files for the students. The type of content allowed on this site is strictly limited to professional, academic and research information. You will need your department head to sign your application for such a Web page. Applications are available in the Technology Services Office in 15 Tillman.

What is a Departmental Web Page?

For Faculty and Staff:

This is a Web page on the official Winthrop University Web site. This site holds official information from most departments of the university. The content and format of the pages on this site are strictly monitored for style and consistency with university Web policy. The tool used to create and modify these pages is the Content Management System (CMS). Usually, a few people are in charge of maintaining this page, and they are the main contacts. To create a department Web page or to change its author, your department head should send an email request to the university Web Developer.
 

How do I get a birdnest/student website?

For Faculty and Staff:

The Birdnest Web site is where all student Web pages are hosted. Faculty and staff members may also request a page on this site. The format and content are less restricted than on the official university Web sites. Most people generally use this site to publish personal information about their families, hobbies, sports, etc. Applying for a Birdnest Web page does not require the approval of your depart- ment head. You may request a personal Web page by going to www.birdnest.org.

Adobe Dreamweaver is the recommended editor for creating and maintaining Web pages on the Faculty and the Birdnest servers. (See the section on “Creating a Web Page”.) Before requesting a Web page, please familiarize yourself with Winthrop’s Web Policy which can be found online in the Policies section at www.winthrop.edu/technology.

For Students:

All student Web sites are hosted on a server in the “birdnest.org” domain. Before you can edit your Web site, you must create it. To do this, go to www.birdnest.org and follow the prompts. A blank Web site will be created for you.

The address for your Web site (or URL) will be www.birdnest.org/username. (Replace username with your ACC username.)

Once your Web site has been created, you can edit it with any HTML editor. You may use the editor of your choice, however, Winthrop recommends Adobe Dreamweaver. This software is installed on all ACC lab computers.

Using an HTML editor to create a Web site results in a series of files stored inside a folder on your computer. To transfer those files to the Web server, you need a utility program capable of communicating over the SFTP protocol. Dreamweaver can be configured to automatically use SFTP, but if your editor cannot, Winthrop recommends the free utility FileZilla.

Quick-start guides for Dreamweaver and FileZilla are available in the QUICK LINKS section of the technology web page at www.winthrop.edu/technology.

Where can I find help for webpage creation and editing?

For Everyone:

A variety of information and tutorials for webpage creation and editing can be found by going to our Webpage Editing link.
Faculty and Staff Computers

What are automatic updates?

For Faculty and Staff:

All computers running Microsoft Windows are centrally updated by technicians in I.T. This happens in the background and without your intervention. Most up- dates require your computer to be restarted. If you see a popup window saying that updates have been installed and that your computer needs to be restarted, please do so promptly. If you have any doubts about the legitimacy of the popup message, please call the I.T. Service Desk at x2400.

Automatic Updates

Should I turn off my office computer?

For Faculty and Staff:

Users often wonder about when to turn their computers off and when to leave them on. There are many reasons to leave them on or to turn them off, but Winthrop’s I.T. department asks that you keep your computer running 24 hours a day during the week. On weekends, turn it off.

If you leave your computer on all night, then I.T. can schedule intensive maintenance during a time when  you will most likely not be affected. For instance, full virus scans of your computer’s hard drive can be scheduled in the middle of the night. Likewise, your system can be automatically updated before you arrive in the morning.

However, computers tend to behave better if they are rebooted periodically. So, it is important to restart them once in a while. Of course, you can restart your system every day if you wish. But many of us keep several documents open all week long, and we don’t want to close all those windows just to restart. That
is where the weekend procedure comes into play. If you get into the habit of turning off your PC when you leave for the weekend, then it will be rebooted at least once a week.

Bear in mind that all computers are set to use energy management tools to minimize energy waste as much as possible. You will notice, for instance, that your monitor “goes to sleep” after a certain period of inactivity.

Another concern is security. You need to make sure that your files are not compromised in any way. For that, you have a couple of options. You can log off, or simply lock your PC. This is accomplished by pressing CTRL-ALT-Delete and clicking on “Lock this computer”. When you do this, you will stay logged on and all your opened windows will remain intact. However, only you can “unlock” the computer. (You should not lock a PC that you share with someone else.)

So, remember: Keep your PC on all week long and turn it off when you leave for the weekend. Lock it anytime you leave your office, or log off if you don’t mind closing all your opened windows.


May I install software on my Winthrop computer?

For Faculty and Staff:

You are welcome to purchase any software packages that are not already on your computer, but please do not install the so-called free utilities or toolbars that roam the Internet. Most of them contain spyware or may affect the functioning of the other programs on your computer. Also, users are safer when they are granted appropriate access to their computers. In particular, “Local Administrator” access is only granted on request as it has been shown to increase the risk of malware infestation. Please call the I.T. Service Desk if you have any questions about selecting the proper software or if you require “Local Administrator” privileges. 

Is this person from I.T.?

For Everyone:

The I.T. department employs several student helpers. The most technically qualified are often sent on “missions” in faculty or staff offices. We value and trust our helpers, but we understand that you may feel uncomfortable when a student shows up to work on your computer. If you have any doubts about who is working on your computer, please call the I.T. Service Desk.

Similarly, be careful when you receive a call from someone pretending to be from the I.T. department. In particular, be sure not to give any confidential information (including your password) over the phone unless you are certain of the caller’s identity. (I.T. technicians will not ask you for your password.) Again, please call the I.T. Service Desk if you have any doubts.

IN THE HEART OF THE CAROLINAS
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