Move Out

Residence Hall Move-Out: Fall 2020

Below is very important information and instructions regarding Thanksgiving through Winter Break residence hall closing. Closing for the break is very different this year due to the university’s effort to mitigate risk of COVID-19 spread and the required COVID-19 testing announced to the Winthrop community. The closing information applies to all residents in all residence halls, INCLUDING Courtyard and Roddey.


Before You Return Home: COVID-19 Testing

Residential students are strongly encouraged to seek testing at DHEC’s Winthrop Coliseum mobile site 72 hours prior to their Thanksgiving check-out date and to discuss plans if a student must quarantine or isolate. Students are encouraged to complete the Pre-Registration Process before going to the testing site.


General Closing Information

Residence halls will close for Thanksgiving Break promptly at 9:00 a.m., Tuesday, November 24, 2020. You will not have access to your residence hall after the 9:00 a.m. closing time. No meals will be served after 9:00 a.m. on Tuesday, November 24th in Thomson. YOU WILL BE REQUIRED TO RETURN YOUR ROOM KEY UPON YOUR DEPARTURE. Your room key will be reissued to you upon confirmation of a negative COVID-19 test result in January 2021. Even though the residence halls will be locked, the university is not responsible for residents' property. Please take all valuable items (including textbooks, electronic chargers, and medication) home with you to prevent theft or loss. Residents will not be allowed to reenter their residence halls after 9:00 a.m. on Tuesday, November 24, 2020.


Checking Out of Your Residence Hall

On November 16 and 17, 2020 Resident Assistants will be hosting mandatory floor meetings on Zoom to review the expectations for residents regarding their residence hall check out. You are expected to clean your room and bathroom (where applicable) and dispose of trash to the dumpster outside your residence hall. You are also encouraged to submit a work request at the hall office for any damages or repairs that need to occur. Empty, defrost your MicroFridge, and clean up standing water (condensation). Leave the doors ajar for ventilation. Finally move personal belongings away from A/C or heating units in the event HVAC maintenance issues arise during the remote instruction and break period. If you are returning to the same room in the spring, you do not have to take everything home. Students who are changing rooms or are moving off campus, must take everything home.  

Before you depart, you will need to return your room key. You will receive your room key in January at check-in at the Shack at Winthrop Lake.

By each hall office, you will find pre-labeled envelopes. Find your envelope, place your key and fold it closed. Place it in the designate box/container as indicated by signage.


Returning Your Room Key by Mail

If you have already returned home for the semester and have not returning your room key, please follow the instructions below to mail your key back to campus.

  • Tape your key to a piece of paper with your name, Winthrop ID and Residence Hall. Do not put a loose key in the envelope as it may be lost in transit.
  • It is recommended to use a padded envelope or a Priority Mail Flat Rate envelope which is trackable via US Postal Service. Send your key to:

    Residence Life Office
    237 DiGiorgio Campus Center
    Rock Hill, SC 29733

  • Email your RLC/RHC/RD that you are mailing your key back and the date you have mailed it.

Failure to return your key by December 2nd, 2020 will result in a recore of your door and you will be responsible for the charge associated with it.


Limited Arrangements for Extenuating Circumstances

Limited housing arrangements may be made during remote instruction for the following groups. You MUST, however, be approved by the Department of Residence Life to stay on campus during the remote instruction period. If you are approved to stay on campus, additional housing and meal plan fees will apply. The deadline to apply for special housing is Wednesday, November 18 before 12:00 Noon:

  • Students who must remain on campus to complete an internship or other academic requirement.
  • Athletes whose names have been submitted to Residence Life by the Athletics Division.
  • Students who are in Wofford for quarantine or isolation.
  • Fall 2020 graduating seniors.
  • Students who live beyond a 300-mile radius of Winthrop and are unable to arrange transportation home (including international students). Addresses will be verified by Residence Life.

To begin the Remote Instruction / Break Housing Request and Approval Process:

  • Log on to Wingspan (wingspan.winthrop.edu)
  • Under 'Student Tools' click on "Eaglesnest Housing"
  • Click on "Remote Instruction/Break Housing Request"

THE DEADLINE TO COMPLETE THE REMOTE INSTRUCTION/BREAK HOUSING REQUEST IS WEDNESDAY, NOVEMBER 18, 2020 BEFORE NOON. 

If approved, you will receive an approval email, which you MUST SHOW ON DEMAND to the hall office throughout the remote learning/break period to be admitted into the residence hall.


Changing Rooms and Moving Out

Room Change for Spring 2021: 

If you are making a room change for Spring semester, you MUST BE COMPLETELY MOVED OUT OF YOUR CURRENT ROOM BEFORE LEAVING CAMPUS. 

  • Remove all of your belongings.
  • Please follow check out procedures for your residence hall.
  • Clean Room/Bathroom/MicroFridge (There is a $50 fine if this is not done) if applicable.
  • Return your key and complete your e-RCR on Eaglesnest before you leave, to avoid a lost key or improper checkout charge.
  • If you have lost your key, please notify your hall office as soon as you depart from campus.

Moving out of Residence Hall: 

If you are moving out of the residence halls at the end of the semester, please complete the following:

  • Complete the Residence Hall Cancellation Form online in Wingspan => Eaglesnests Housing (Cancellation fees will apply).
  • Change your address with Records and Registration Office, 126 Tillman Hall, and with the Post Office, Ground Floor, DiGiorgio Campus Center.
  • Please follow check out procedures for your residence hall.
  • Clean Room/Bathroom/Microfridge (There is a $50 fine if this is not done) if applicable.
  • Remove all of your belongings.
  • Return your key and complete your e-RCR on Eaglesnest before you leave to avoid a lost key or improper checkout charge.
  • If you have lost your key, please notify your hall office as you depart from campus.

Half Occupied Rooms

If you did not have a roommate this semester, you must have your room set up for a new roommate to move-in in January. Residents who have taken over the entire room will be fined. This does not apply to students who paid for a private room or have an accommodation with the Office of Accessibility. 

If you are interested in changing your room status to private, please contact residencelife@winthrop.edu. Private Room rate will apply.


Returning Your Textbooks

There are two ways for you to return rental textbooks to the bookstore.   

  • Return in-store at the Campus Center: you may return books in person before the Dec. 15 due date. Appropriate safety and social distancing measures will be implemented.
  • Return by mail: You may ship rental textbooks back to the bookstore via UPS before the Dec. 15 due date. Find step-by-step instructions to purchase and print your shipping label on the bookstore’s website. Please note that you will need your order number to print the shipping label. This can be found in the rental return reminder emails, which start 21 days before the due date. If you do not see an email, please email sm8167@bncollege.com and your order can be looked up in the system.

As for operating hours, the bookstore will be closed Nov. 25-29 for Thanksgiving. Following Thanksgiving break, the bookstore will be open Monday-Friday, 10 a.m.-5 p.m. through Dec. 18. The bookstore will tentatively be able to open on Saturday, Dec. 12 from 12-5 p.m. for in-person rental check in and last-minute holiday shopping.

Last Updated: 11/19/20