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Equipment Checkout Policy


Equipment will be checked out to Winthrop-affiliated patrons only; patron must present valid Winthrop ID or see Director for approval. Faculty, Staff, Students and Interns may check out equipment for use in course work or for use in University professional purposes. Priority will be given to those using the equipment for course related work.

Patrons should reserve equipment in advance and should plan accordingly as app installation for class or instructional use is the responsibility of the patron. (App installation will require patrons to use their Apple ID and an iTunes account)

The loan period for faculty is 7 days, unless approved by the Director. Renewals for equipment can be made if the equipment is not already reserved by another patron.  The renewal period is 7 days.
There are a few items that can be reserved for the entire semester if a faculty member is working on modifying a course, or creating an online course. Faculty can check out as many devices as are available for their classroom needs.

The loan period for students is 72 hours, unless approved by the Director.  No checkout over the weekends in allowed for students. Students may check out a maximum of 10 devices at a time

All devices are restored to factory settings upon return to ensure personal data is not stored on the device.

If an ITC device is being taken to a school system for use on their wireless network, please speak with an IT professional at that school first to determine how you will connect to their network.  You are responsible for abiding by their Responsible Use Policy while at their location.

Questions about the devices should be directed to

Patrons can visit our Forms Page to download the form to request equipment for check out.



Overdue fines for equipment check-out are $5.00 per day with no grace period. An overdue notice will be sent at the time the equipment is overdue.

A pre-billing notice will be sent 7 days after the initial notice.

Fees will be billed to a patron’s account 10 days after the initial overdue notice.

Equipment is checked for damages before checkout to patron and upon return. If damage is found upon return (e.g. scratched or cracked screen),  the patron will be charged the cost to repair the item.

Each item has a replacement cost equal to its original cost that will be billed to patrons with lost, severely damaged or non-returned items. Generally, replacement costs for the device(s) are:

  • iPad - $500
  • Laptop – $700-$1,200
  • Chromebook - $250
  • Camcorder - $175