Regular staff hired at Winthrop occupy an FTE (full-time equivalent) and may be eligible for Winthrop and State of SC benefits. Grant-funded employees may also be eligible for Winthrop and State of SC benefits depending upon the terms of the grant. Regular employees are subject to a one-year probationary period when hired unless they are transferring from another state agency or into a new position at Winthrop and have met the probationary requirement. Participation in the SC Retirement System (SCRS) or one of the Optional Retirement Programs (ORP) is mandatory for all permanent staff members. Regular staff also earn annual, sick, and holiday leave.
1. Personnel Requisition Form
Upon determination of a classified job vacancy, the supervisor for the vacancy will
complete the personnel requisition form. The hiring supervisor, the department head, the budget office official, the appropriate
dean and/or vice president, and the president must sign the personnel requisition
form. Once all of the appropriate signatures are obtained, the personnel requisition
form is forwarded to the Office of Human Resources.
2. Employment Manager
The employment manager in the Office of Human Resources assumes the role of Affirmative
Action Representative in the process for hiring classified employees. The employment
manager guides and directs the hiring supervisor with regard to the University's commitment
to affirmative action and the hiring supervisors' responsibilities as outlined in
the Equal Employment Opportunity Plan.
3. Position Description Form
Upon receipt of the personnel requisition form, the employment manager reviews the
position description form currently on file for the vacant position with the hiring
supervisor to determine that the duties described are accurate and up to date. [Return to top]
4. Job Vacancy Notice and Recruitment
A job vacancy notice is prepared by the human resources assistant based on the information
provided on the current position description form. The employment manager and hiring
supervisor determine how and where to advertise the vacancy to achieve the highest
possibility of recruiting applicants. If necessary, an advertisement for newspapers
or other publications will be prepared. To affirm the University's commitment to affirmative
action, the statement "Winthrop University is an Equal Opportunity / Affirmative Action
employer and does not discriminate against any individual or group of individuals
on the basis of age, color, disability, gender, national origin, race, religion, sexual
orientation, or veteran status. Women, minorities, and persons with disabilities are
encouraged to apply." will be included on the job vacancy notice and any advertisements.
Copies of the job vacancy notice will be placed on the HR bulletin board, mailed to
locations and organizations with high concentrations of minority and women visitors
and clients as indicated on the affirmative action mailing list, placed on the human
resources website and on www.jobs.sc.gov. Applications for classified position vacancies
will be accepted for at least five (5) working days from the date of posting. The
deadline date for receiving applications will be clearly indicated on the job vacancy
notice and any advertisement. [Return to top]
5. Employment Application Form
All persons interested in applying for classified employment must complete the on-line
employment application by the posted deadline date.
6. The Job Vacancy File
Upon receipt of the completed personnel requisition form, a job vacancy file is created
by the human resources assistant. Included in the job vacancy file are: the job vacancy
notice; any advertisements; and hiring decision forms. The job vacancy file will be
kept on file for two years from the date the position is filled with the successful
applicant. [Return to top]
7. Application Review Process
The employment manager reviews all applications and extracts the most qualified, based
on minimum and preferred training and experience and other relevant factors. The referrals
are then presented to the hiring supervisor as those suggested for interview. In the
event that the hiring supervisor would like to disqualify a referred applicant or
to include another applicant that the employment manager did not originally determine
to be among the most qualified, the hiring supervisor must verbally communicate to
the employment manager his/her justification for why this applicant should or should
not be considered for interview. The employment manager will consider the request
to disqualify or to include additional applicants for interview based upon the applicant's
qualifications, the employment manager's knowledge of equal employment opportunity
and fair employment practices, and the consistent application of Winthrop policies
and procedures. The employment manager carries the ultimate responsibility for determining
which applicants are interviewed. The University does not conduct "courtesy interviews."
A reason code is noted in NeoGov in the "comments" section on each on-line application
when an applicant is not referred to the hiring manager (see "Reasons For Not Referring
Key").
8. Interview Process
The hiring supervisor will conduct the interviews. The employment manager ensures
that hiring supervisors are informed of the techniques of legal and effective interviewing. [Return to top]
9. Hiring Decision
Once the interviews are complete, the hiring supervisor and the employment manager
confer to determine the best candidate for the position. Hiring decision forms are completed for each applicant interviewed. A legal reason for selection or non-selection
is indicated on the form to ensure that the hiring decision is made without regard
to race, color, religion, sex, national origin, age (40+), protected disability, veteran
status, sexual orientation, gender identity, or any other characteristic protected
under applicable federal, state or local law.
10. Hiring Process
After successful reference, criminal background, and student loan default checks are
conducted on the final candidate and the internal approval process via the electronic
personnel action form (ePAF) is completed, a verbal offer of employment is made. Applicants
not selected are notified by letter via NeoGov.