Winthrop University: Family Programs - EFC April 2018
Contact Information
New Student and Family Programs
248 DiGiorgio Campus Center
Winthrop University
Rock Hill, SC 29733, USA
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Eagle Family Connection

April 2018

Hello Parents and Family Members!

As our academic year comes to a close, we want to thank you for staying connected to our office and to Winthrop. While this may be the final edition of the Eagle Family Connection this academic year, we have some important information that you do not want to miss!

The Office of Records and Registration has provided useful information about the upcoming undergraduate Commencement ceremonies and the Summer Session at Winthrop. As move out approaches, Residence Life wants to make sure that you are as informed as possible. They have provided an article that outlines the move out process in this edition to help you and your student prepare. Finally, Family Day 2018 is going to be here before we know it. Please save the date, October 6, 2018, and we hope to see you all there!

As always, the Office of New Student and Family Programs is here to keep you connected and informed. Please feel free to contact us with any questions or concerns.

Callie Smith, Director

Malik Williams, Graduate Associate

Office of New Student & Family Programs
248 DiGiorgio Campus Center


Registration for Fall Classes

April is the month that students start registering for fall classes. For freshmen and transfer students, this may be a new experience: no sitting in a computer lab with 50 other new students, surrounded by orientation personnel to help. So, what do they do?

The first step to a successful registration is to be advised. All degree-seeking students must meet with their academic advisors in order to be cleared to register. Advising began March 21 and lasts for two weeks. (Summer registration started on this day but does not require advisement.) Students should look through the course offerings (also found in Wingspan) to plan their fall schedules. Students should also be prepared to discuss academic plans with their advisors. DegreeWorks, the online degree progress system, clearly lays out student degree requirements with what has been completed and what has yet to be completed.

Second, students should make sure they have no "holds" on their accounts. Are there any outstanding financial balances? Have they provided the Center for Student Wellness with appropriate immunization information? Students can view all holds via their Wingspan accounts. Students will be unable to register until all registration holds are removed.

Third, students should make note of their time assignments for registering. Because Winthrop cannot register 6000 students at the same time, times are staggered throughout a six-day period. Graduate students and seniors register first. Freshmen are on the last day.

Finally, what should students do if they cannot register for several classes because they are already full? Students should always have alternate classes picked out, but if that doesn't work, they can contact the department chairperson to request an override.  Students should keep in mind that other students change their schedules all the time, and seats may become available later in the summer.

The Registrar has already sent an email to all students and placed an announcement on Wingspan that outlined all the items above. We understand that the registration process can sometimes be a frustrating time for students, and the Office of Records and Registration is available to assist students with this. Please make sure they understand they can call, email, or come by the office for any issues they may be having. 



May 2018 Undergraduate
Commencement Ceremonies

Winthrop University's May 2018 Undergraduate Commencement Ceremony exercises are scheduled for Saturday, May 5 at the Winthrop Coliseum. Two Undergraduate Ceremonies will be held to accommodate all of our graduates and guests.

At 10 a.m., degrees will be awarded to candidates from the College of Visual and Performing Arts and College of Arts and Sciences. 

At 3 p.m., degrees will be awarded to candidates from the College of Business Administration and Richard W. Riley College of Education. 

Degree candidates should report to the check-in area, located just inside the north entrance of the Coliseum, in academic cap and gown an hour and a half prior to the start of the ceremonies. Please note that all students must be in proper graduation attire: black robes, black caps with garnet and gold tassel. (Ladies do not have to wear the white collar that may come with the gown.) Caps may not be decorated. Winthrop-issued honor cords as well as sorority/fraternity stoles may be worn over the gown during the ceremony. Students may purchase their caps, gowns and tassels at the Winthrop Bookstore.

Family and guests of the degree candidates are invited to enter the Coliseum through the upper concourse level and be seated 20 minutes prior to the start of the ceremony. Parking for the ceremony is available on university property only. Those who park off of university property may be towed. Guests are asked not to bring balloons into the coliseum. Balloons obstruct views and make it difficult to see the graduates.

The commencement ceremonies will be video streamed on the web. There will be a link on the Winthrop University homepage on the day of Commencement with the link to the stream and instructions for optimal viewing. Visit May 2018 Commencement Ceremonies for more information.


Residence Hall Move Out and Check Out 

Before we all know it, your students will be packing up their belongings and moving out of their Residence Hall space. Here is some information from The Department of Residence Life to make this process easier, and to help your students avoid fines at the end of the semester.

  • Residence Halls close for undergraduates and those not participating in graduation (including band, marshals, etc.) on Wednesday, May 2 at 9 a.m. Students must be out of their room by this time unless permission is granted to stay. 
  • Residence Halls close for those participating in graduation Saturday, May 5 at 7 p.m. 
  • All students must check out of their room with an RA or go through the proper procedures for an "Express Check Out" (where permitted). Please note that students who choose the Express Check Out option do not have the option to appeal any damage/cleaning charges. 
  • Before a student checks out, all belongings must be removed from the room and hallway, and the room and bathroom (where applicable) must be cleaned. Note that cleaning supplies are the student's responsibility, though some may be available at the hall office. Dirty rooms/floors/bathrooms/trash cans/micro-fridges, etc., tend to be the #1 reason students are charged at the end of the semester. 
  • All buildings will host floor meetings and will post information regarding building closure and how to properly check out. Please encourage your student to attend this meeting and read the information given, as "not knowing" will not be an acceptable excuse.
  • All students will turn in their keys before they leave to avoid a lock re-core.
  • Students who choose a regular check out and get fined will receive a letter via mail or e-mail and will have an opportunity to appeal these charges. All appeals must come in writing and must come from the student only. 

Other notes: 

  • We ask that any student not returning to Winthrop or the Residence Halls in the fall inform us immediately (in writing) and fill out proper paperwork. Fall room cancellation fees will begin May 1.
  • If students are interested in taking summer school classes and living on campus for summer, please go to Residence Life immediately to secure your space!
  • If students often make weekend trips home, we encourage them to begin taking unnecessary items home now, instead of stressing about getting everything at the end of the semester.

If you have any questions, you may contact the Residential Learning Coordinator of your student's building or the Department of Residence Life at 803/323-2223. Students are encouraged to ask questions of their RA, RLC, or Residence Life.



Parent Portal

The Parent Portal allows Winthrop students the ability to grant access to their information to parents, guardians, or another third party. Depending upon the level of access granted by the student, authorized users may view addresses, grades, unofficial transcripts, class schedules, financial aid, and emergency contacts.

Only students can grant access or remove access at any time. This does NOT take the place of your signed Permission to Release Records form. That form is still needed to allow parents/guardians to talk with instructors or to obtain copies of academic records.

More information and instructions on how to set up a proxy are available online. There is also a quick link to this page through the Office of Records and Registration website.



Winthrop Inn

For your lodging needs please contact the Inn at Winthrop located in the heart of campus in Joynes Hall.

The Inn at Winthrop features 12 elegantly-appointed suites and is certified by the South Carolina Green Hospitality Alliance as a Two Palmetto facility for green practices that protect and preserve the environment.

Contact Amanda James ( for more information. 



Important Dates

Early Registration Begins April 4
Last Day of Classes April 23
Study Day April 24
Final Examinations April 25 - May 1
Graduate Commencement May 3, 7 p.m.
Undergraduate Commencement May 5, 10 a.m. and 3 p.m.

Last Updated: 9/22/22