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Division of Academic Affairs
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TENURE & PROMOTION TIMELINES FOR 2013-2014* 

*If a deadline falls on a Saturday or Sunday, the deadline will actually be the first Monday after the stated deadline.  The effective date for promotion is the beginning of the next contract period.

2013

05/01
Deans notify faculty who are scheduled for tenure review during 2013-14.

Deans provide promotion review forms to eligible faculty. (Deadline to return promotion intention form is June 1.)

06/01
Faculty members return promotion review forms to Department Chairs, who sign the forms and return them to Deans.

06/15
With approval from Deans, Department Chairs appoint committees for tenure and/or promotion
review, if applicable.

07/01
Deans provide a list of tenure and promotion committee members to Office of the Vice President for Academic Affairs.

08/20
Deans meet with members of all tenure and promotion committees (department and college) to review policies and procedures.

09/01
Faculty submit tenure and/or promotion portfolios to Department Chairs.

Department chairs make portfolios available to departmental tenure and/or promotion committees.

                         

09/20
Departmental tenure committees forward recommendations and portfolios to Department Chairs.

09/30
Department promotion committees forward recommendations and portfolios to Department Chairs.

10/01
Department chairs forward recommendations on faculty standing for tenure to respective Deans.

Deans forward portfolios and departmental recommendations to College Personnel Advisory Committees.

10/15
Department chairs forward recommendations on faculty standing for promotion to respective Deans.

Deans forward portfolios and departmental recommendations to College Personnel Advisory Committees.

11/05
College Personnel Advisory Committees forward recommendations on faculty standing for tenure to respective Deans.

11/15
College Personnel Advisory Committees forward recommendations on faculty standing for promotion to respective Deans.

12/01
Deans forward to VPAA recommendations and supporting materials regarding all faculty standing for tenure.  (A list, including rank, is to accompany portfolios.)

12/15
Deans forward to VPAA positive recommendations for promotion (a list, including rank for which promotion is sought, is to accompany portfolios).  Deans also notify VPAA of those who are not being recommended for promotion.  If a Dean disagrees with a positive recommendation in two consecutive years, the portfolio will be forwarded to the VPAA, unless the faculty member requests otherwise.

12/15
VPAA forwards to Faculty Personnel Committee all tenure and promotion portfolios received from the Deans.

2014

01/15
Deans privately notify each faculty standing for promotion of his/her recommendation and the recommendations of the committee(s). 

02/01
Faculty Personnel Committee reports recommendations regarding tenure to VPAA.  Between February 1 and 15, VPAA meets with Faculty Personnel Committee to discuss recommendations regarding tenure.  VPAA also discusses recommendations with appropriate Dean.

02/15
VPAA forwards a report with recommendations regarding tenure to President.

03/01
Office of VPAA sends lists of faculty who should stand for tenure in next academic year [2014-2015] to deans; tenure to be effective following contract period [2015-16].

03/15
Faculty Personnel Committee reports recommendations regarding promotion to VPAA.  Between March 15 and 30, VPAA meets with Faculty Personnel Committee to discuss recommendations regarding promotion.  VPAA also discusses his recommendations with appropriate Dean.

Deans confirm with Office of VPAA the names of faculty who will stand for tenure in next academic year [2014-2015]; tenure to be effective following contract period [2015-16].

04/01
VPAA forwards a report with recommendations regarding promotion to President.

04/15
Deans notify in writing all faculty who will stand for tenure. Department, College, and University deadlines for submission of documentation will be shared with those standing for tenure and/or promotion.

05/15
By this date, President notifies faculty in writing the awarding of tenure or notification of nonrenewal, with copies of letters to appropriate Deans and Chairs. 

By this date, VPAA notifies in writing those faculty who VPAA is not recommending for promotion, with copies of letters to appropriate Deans and Chairs.

By this date, President notifies in writing successful candidates for promotion with copies of letters to appropriate Deans and Chairs. 

05/30
The names of faculty who have been granted tenure and/or promotion shall be submitted for publication.