Important Forms for Student Organizations 

• Updating Your Organization's Records
• Advertising and Fundraising
• Planning Your Event
• Additional Resources

Updating Your Organization's Records

• Advisor Agreement
  Fill out the PDF form, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.
• Officer Update Form
  (Note: This is NOT the annual registration form.) Only fill out this form and submit if you are updating your organization's officers because they have changed since you completed the Annual Registration form.
• Roster Form
  Print out the PDF form. Have students fill out the form and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.  

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Advertising and Fundraising

• All Students ListServ
  Fill out online form to submit advertisement to all students, which is compiled into Daily Student Announcements.
• DIGS Advertising Forms 
  Banner Request, Digital Advertising, and Table Displays.
• Fundraising, Solicitation, Donation Box, & Canvassing Form
  Print out PDF Form, fill out, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.
• Posting Guidelines
  Find our where you can post your advertisements around campus.
• Printing Request Form (pdf) 
  Fill out PDF Form, print out, and sign. Submit to Printing Services in 105 McBryde Hall.
• Student Orgs ListServ
  Fill out online form to submit advertisement to the Student Organization Leader listserv, which goes out each Monday.
• Thomson Publicity Approval Form
  Fill out PDF Form, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.

Planning Your Event

Cultural Event Status

• Cultural Event Request Form
  Fill out this online form and submit.

Guidelines for Planning

• Event Planning Guidelines
  Use this form to guide your organization's planning process to a successful event, as well as reduce any risk associated with your event.
• Food Preparation Guidelines
  Use these guidelines if your organization will be preparing food for a special event.

Travel

• Emergency Contact Information Form
  Fill out Microsoft Word form, save, and print. Deliver to Student Activities in 269 DiGiorgio Campus Center 2 days before travel.
• Field Trip Policy
• Travel Authorization Form
  Fill out Microsoft Excel form, save, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.
• Travel Reimbursement Form
  Fill out Microsoft Excel form, save, print, and sign. Deliver to Student Activities in 269 DiGiorgio Campus Center.

Additional Resources

Conference Room 204

• Conference Room 204 
  Guidelines for using Room 204 in the DiGiorgio Campus Center (picture).
• Conference Room 204 Display Instructions
  This includes instructions for using the TV Display monitors.

Email and Website 

• E-mail and Website Address Request Form
  Your faculty/staff advisor must sign on to request an e-mail or web address for your organization. Call 323-2400 for questions.
• Screenshot of Request Form 
• Computing for Student Organizations  

Organization Lockers

• Locker Request Form
  Fill out this electronic form to request a locker for the 2012-2013 academic year.

Setting up a Bank Account

• Federal Identification Number
  Fill out this online form and submit to IRS to receive a federal EIN number, which is necessary to set up a bank account for your organization.

If you have any questions about the above forms or resources, please contact the Office of Student Activities at studentorgs@winthrop.edu or call us at (803)/323-2248. Thanks!