Starting a New Student Organization
Thank you for your interest in starting a new student organization at Winthrop University. This website contains the directions on how to start your new organization, as well as all of the forms that will need to be completed.
Step 1 -- Submit an "Intent to Register" form.
To start the chartering process, every organization must submit an online "Intent to Register" form. This form alerts the Office of Student Activities that you intend to organize this group. Once you submit your Intent to Register form, you will have 60 days to complete the remaining steps to the process. If your organization has not completed these items at the end of 60 days, your group will not be recognized.
"Intent to Register" forms will only be accepted from August 29, 2014 - March 31, 2015.
Step 2 -- Attend a "New Student Organizations Training."
Once the Office of Student Activities receives your "Intent to Register form," the Student Coordinator for Leadership Initiatives will contact you to set up a New Student Organizations Training. These sessions are one-on-one and provide the Office of Student Activities an opportunity to get to know the needs of your particular organization. This session will also cover any questions an organization may have about the process of getting chartered. These sessions are by appointment only.
Step 3 -- Attend a Student Organizations Training Session.
Every student organization must attend a Student Organizations Training Session to register with the Office of Student Activities. This session will cover the important information about functioning as a student organization on campus, as well as how to reserve space. A list of these training session dates can be found HERE.
Step 4 -- Submit a Charter Packet to the Office of Student Activities.
After you have attended the Student Organizations Training Session, submit a "Charter Packet" to the Office of Student Activities. This Charter Packet includes a Charter Form, Roster Form, and Advisor Agreement Form. All of these forms must be completed, signed, and submitted to DIGS 269.
Step 5 -- Email your Constitution and Bylaws to the Office of Student Activities.
Every organization is required to have a Constitution and Bylaws. A sample Constitution/Bylaws can be found HERE. Please email your Constitution & Bylaws to firstname.lastname@example.org.
Step 6 -- Apply for an official Winthrop email account.
All student organizations must have a valid Winthrop email account. This email account may not be a personal account. The advisor to the organization is the only person who can request this email account to be created. If you do not have an advisor, here is a list of Faculty/Staff members who are interested in advising student groups: CLICK HERE. Have your advisor then go to http://asap.winthrop.edu/studentorg/request.aspx and submit your organization's request for an email account.
Step 7 -- Set up your appointment with the Council of Student Leaders to be chartered.
After you have completed all of the steps above, the Vice President of the Council of Student Leaders will contact you to invite your organization to attend an upcoming CSL meeting. At this meeting, your organization will be interviewed by CSL. After that, your organization's charter will be voted on by CSL members. Once CSL approves the charter for your organization, you have become an official student organization at Winthrop University. CSL meets on Mondays at 7 p.m.
If you have any questions about this process, please contact the Office of Student Activities at 803/323-2248 or email@example.com. Thanks!