Requesting Allocations Process
Step 1
Ø Make sure your organization has submitted their Registration Form for the current term (If your organization has not filled out the Charter Packet, they must do this before they request allocations). Organizations that are delinquent in this area will not receive funds.
Ø
Start planning what you want your organization to do for the semester. Brainstorm ideas that will not only benefit your organization, but the entire Campus.
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Start planning fundraisers to supplement the amount you are funded through the allocations committee. Also think about charging dues to your members, and determine if charging dues is feasible.Step 2
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Finalize your club or organization’s plans for the semester. This includes events, programs, and fundraisers.
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Make an organizational Budget. Fill out the Student Allocations Budget Information Sheet.
Ø Begin to finalize the programs and events that your organization is going to request funds for. Start thinking about actual costs and line item costs. You can review a sample of the Student Allocations Event Worksheet to assist you in determining various costs.
Step 3
Ø Get actual estimates for the programs and events you are going to request money for. Fill out an Event Worksheet for each request.
Ø Get
any relevant background materials for each event you are requesting money for.
Step 4
Ø Make sure that you have followed all of the General Rules to follow, as listed at the bottom of this page.
Ø Turn in the Completed request (s) to the Office for Clubs and organizations no later than 5:00pm on the due date.
Ø You should make sure you turn in the following:
o The Student Allocations Budget Information Sheet.
o One Event Worksheet for each event you are requesting funds for.
o Any
supporting documentation for each event that will help the committee to
understand the event and its purpose.
Step 5
Ø Prepare to go to the Interview before the Student Allocations Committee. You should be prepared to answer questions about any of the following:
o Your Organizations Complete Budget including dues, fundraisers, and any other sources of income.
o Detailed questions about each event and whom the event will benefit.
o Detailed questions about estimates on the Event worksheet.
o Why the Committee should fund your request.
Ø Make sure that your organization submits the Registration Form before 5:00pm on the due date ( Again, if your organization has not filled out the Charter Packet, they must do this before they request allocations ).
General Rules to Follow
Ø All organizations requesting funds must have had the President, Treasurer, and advisor attend the Training Workshops at the beginning of the term.
Ø Make sure that you fill out one Event Worksheet for each event. If you are requesting operating expenses also, you must also fill out a separate event worksheet for those.
Ø When
requesting funds, you must submit everything outlined in step 4 above.
Ø All
requests must be turned in no later than 5:00pm on the due date. All
Registration Forms
/
Charter Applications must be
turned in by 5:00pm on the due date as well.
Ø Make sure you show up to the Funding Requests Interview meeting prepared and on time. The person that attends this meeting for your organization should be prepared to answer any questions that the Allocations Committee may ask. Some of these questions are included in step 5 above.
Other Student Allocations
Packet Materials