Instructions for Reporting Work Hours during Summer Holiday weeks
Regular Winthrop employees are eligible for holiday pay according to the approved Holiday Schedule. The number of hours granted as holiday pay is based on the number of hours in the employee’s regular work day (up to 8 hours per day). The non-exempt employee’s timesheet must account for at least 37.5 hours per work week in any combination of actual hours worked, leave, or holiday hours. See the Winthrop University Policy Regarding Holiday Pay for additional information.
Employees working according to the “general summer” schedule should follow the instructions below for completing timesheets on Wingspan for holidays that occur during the summer of 2014.
Memorial Day - Monday, May 26, 2014
Winthrop University offices will be closed. Most Winthrop employees receive 7.5 hours of holiday pay for one holiday (based on the regular work day). The summer schedule work week includes four 8.5 hour work days and one 3.5 hour work day. Since May 26 is a scheduled, 8.5 hour day, the employee will receive 7.5 hours of holiday pay for the day. The additional hour away from work on the holiday, is accounted for by scheduling/working an additional hour on the Friday during the same week (May 30, 2014).
The employee may also be allowed to use one hour of annual leave or, for non-exempt employees, accrued compensatory time or previously accrued holiday compensatory time. Employees who take leave on May 30, must report 4.5 hours of leave, unless the employee has worked additional hours during the same work week.
July 4th Holiday – Friday, July 4, 2014
Winthrop University offices will be closed. During the summer work schedule, employees are scheduled to work 3.5 hours on Friday. Employees will receive 3.5 hours of holiday pay for Friday, July 4th. Because most Winthrop employees receive 7.5 hours of holiday pay for one holiday (based on a regular work day), employees will be owed an additional 4 holiday hours. These additional 4 holiday hours may be used during the same workweek (Sunday, June 30 – Saturday, July 6), or may be accrued as holiday compensatory time to use at a later date (holiday compensatory time must be used within one calendar year of accrual).
Non-exempt employees (employees who complete timesheets)
To accrue the 4 hours (or any portion thereof) in the employee’s holiday compensatory time balance, please follow the instructions below:
- On employee’s Wingspan timesheet, report the hours in the row labeled “Holiday Comp Time Earned – 1.0” (see sample)
To use accrued holiday compensatory time please follow the instructions below:
- First, in Wingspan, go to the Employee Tab and choose the Leave Details link to verify the availability of “Comp Time Holiday” hours
- Then, go to the employee timesheet and record hours taken in the row labeled “Holiday Comp Time Taken” (similar to the way annual leave is recorded)
Exempt employees (employees who complete leave reports)
Exempt employees may take the additional 4 holiday hours at a time mutually agreed upon by the employee and the supervisor. Exempt employees will not record holiday time on leave reports.