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Office of Human Resources
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Student Employment

Student employees (not graduate assistants/associates; see information below regarding graduate assistants/associates) will be limited to 20 hours of work per week during the school year. If a student has more than one work assignment, they are limited to a total of 20 hours per week including work performed in all assignments. During the summer (1st full week in May through 3rd full week in August; 17 weeks maximum) student employees (not graduate assistants/associates; see information below regarding graduate assistants/associates) will be allowed to work up to 40 hours per week.

Graduate assistants/associates will be limited to the 20 hours per week associated with the assistantship/associateship and 9 additional hours per week of other campus employment. They will also be limited to 29 hours per week for the summer following a school year in which the student was a graduate assistant/associate. For information regarding the paperwork process for graduate assistant/associates, please go to The Graduate School website, or call extension #2204. 

Procedures for Hiring Students

Student Workers and Work Study Students

  1. Student Payment Agreement
  2. I-9 and E-Verify
  3. W-4
  4. Work-Study Approval Form

International Student Workers

  1. Student Payment Agreement, Form 8233, and W-4
  2. International Center verification
  3. I-9 and E-Verify
  4. SFS Packet Completion
  5. Social Security Card

Graduate Assistants/Associates

  1. Employment and Wage Agreement
  2. I-9 and E-Verify
  3. W-4
  4. Paperwork Submission
Notes:
To avoid delayed payments, all documentation must be received in HR the 1st day of the month for the student to be paid on the 25th, or the 16th day of the month to be paid on the 10th day of the following month.
SPAs and fiscal year - all summer employment paperwork should be submitted within the appropriate fiscal year.  Payment agreements may not cross over fiscal years.  If a position continues from June into July, two SPAs will be required.  One with an ending dates of 6/30 and one with a begin date of 7/1 to continue work in the next fiscal year.
Summer Employment - Students not enrolled full-time during the summer are subject to federal and state taxes as well as social security related taxes (FICA and Medicare). 
Students graduating in May and continuing employment may remain on the student payroll through May 31.  If the student continues employment after that date a temporary ePAF will need to be generated with the effective date of June 1, with the employee being subject to federal and state taxes as well as social security related taxes.

Student Workers and Work-Study Students

1.  Student Payment Agreement
The student payment agreement form must be completed entirely with all required signatures.  Incomplete paperwork will be returned to the hiring department and may result in delayed processing.  All non-exempt students must be paid an hourly rate no less than minimum wage ($7.25 per hour).

If a student is employed through the Federal Work-Study Program, a copy of the Work-Study Approval Form, the Work-Study Payment Agreement and all other documentation must be submitted to the Office of Financial Aid five (5) days before the student begins work. The student may obtain his/her Work-Study Approval Form from the Office of Financial Aid.

2.  I-9 and E-Verify
Before submitting any paperwork to HR, the I-9 Online Inquiry Database should be consulted to determine if 

3.  W-4
The completed and signed W-4 form must be attached to the student payment agreement in order to process payment.

4.  Work-Study Approval form
If a student is employed through the Federal Work-Study Program, a copy of the Work-Study Approval Form, the Work-Study Payment Agreement and all other documentation must be submitted to the Office of Financial Aid five (5) days before the student begins work. The student may obtain his/her Work-Study Approval Form from the Office of Financial Aid.

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International Student Workers

1.  Student Payment Agreement
The hiring department will complete the student payment agreement and Part II, #14 of the Form 8233. The student should complete Part I and Part II, 11(a) and 11(b) of the Form 8233. The W-4 form should also be completed by the student.

2.  International Center Verification
The student should take the original student payment agreement, the Form 8233, the completed W-4, and the New Hire Checklist for International Students to the International Center. To ensure there are no delays, the student should provide a copy of his/her passport as required for completion of the Form 8233.

3.  I-9 and E-Verify
Once the student arrives with all of the completed forms, The International Center will complete the I-9 and E-Verify. Be sure the student brings the original acceptable documents listed on the I-9. Once the I-9 and E-Verify are complete, the International Center will deliver all of the forms to Student Financial Services who will then complete the remainder of the Form 8233.

4.  SFS Packet Completion
Student Financial Services will deliver the entire completed packet to Human Resources.

5.  Social Security Card
Note: A social security card is required before a student is allowed to work. If the student does not have a social security card, please contact Human Resources for information regarding Social Security Administration’s requirements for obtaining a card. 

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Graduate Assistants/Associates

1.  Employment and Wage Agreement
The Graduate Assistant Employment and Wage Agreement form must be completed with all required signatures. Incomplete paperwork will be returned to the hiring department and may result in delayed processing.

2.  I-9 and E-Verify
Before submitting any paperwork to HR, the I-9 Online Inquiry Database should be consulted to determine if

3.  W-4
The completed and signed W-4 form must be attached to the student payment agreement in order to process payment.

4.  Paperwork Submission
The hiring department will submit the form to the Budget Office for approval. All documentation will be forwarded from the Budget Office to the Graduate School Office and Financial Aid. 

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CONTACT INFORMATION
Human Resources
303 Tillman Hall
Rock Hill, SC 29733, USA
803/323-2273
803/323-4861 (fax)
HRhelp@winthrop.edu
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