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Department of Student Affairs: Office of Fraternity and Sorority Affairs

Office of Fraternity and Sorority Affairs

Social Event Registration Form

This form is to be completed by Greek organizations when a scheduled social event is to take place on or off chapter premises as defined in the Fraternity and Sorority Social Event Guidelines. This form must be submitted by 5 p.m. ONE week (7 days) prior to the scheduled event. This event is not approved until you receive a confirmation email from the Office of Fraternity & Sorority Affairs approving the event. If you filled out a space request through Winthrop University for this event, you still need to submit this form if your event requires campus police.

Chapter Registering Event:

Contact Person: 

Phone #:

Email:


Date of Event:  [None] Select a Date Delete the Date

Time Event Begins:

Time Event Ends:

Location of Event:

Address:

If at your chapter house, have you notified neighbors?  

  1.  
             

If at another location (bar, hotel, venue, etc.) please list the contact person you have been working with:

Name:  

Title: 

Phone Number: 


Does the event have a theme? (Yes or No) 


I will ensure that this theme....

  1.  
                                               

Event Title/Theme:  

Type of Event (Please check all that apply):

                      

If "Other", please specify:

Event Attendance (Select one)

                

 If you are c

Estimated Attendance:     

Admission Fee (if any):

Detailed Description of Event: 

Source of Entertainment:

                                                     

:

Do you have security arranged?

                                                     

ho you have security arranged with (List agency i.e. Winthrop Police, RH Police, Outside Company):

Risk Management Team (Members from the organization that are responsible for managing the event. For an event with alcohol these members will be required to be sober and at the entire event. There should also be at least one 21+ member and an executive board member on the risk management team.) 
1 risk member per 25 guests.

     Name                                                                                        
1.  

    Phone #  

     

    Birthdate (Required)

     

     Name 
2.   

     Phone #  

     

     Birthdate (Required)

     

     Name 
3.   

     Phone #  

      

     Birthdate (Required)

     

     Name 
4.  

     Phone #  

     

     Birthdate (Required)

     

     Name 
5.   

     Phone #  

     

    Birthdate (Required)

     

     Name 
6.   

     Phone #  

    

    Birthdate (Required)

    

     Name 
7.  

     Phone #  

     

    Birthdate (Required)

    

     Name 
8.  

     Phone #  

      

     Birthdate (Required)

     

     Name 
9.  

     Phone #  

     

     Birthdate (Required)

     

     Name 
10.

    Phone #  

     

     Name 
11 

     Phone #  

    

    Birthdate (Required)

    

     Name 
12 

     Phone #  

    

    Birthdate (Required)

    

     Name 
13 

     Phone #  

    

    Birthdate (Required)

    

     Name  

14   

    Phone #  

    

    Birthdate (Required)

    

     Name 

15  

    Phone #  

    

    Birthdate (Required)

    

Which risk team member(s) are on your chapter's executive board? 

If alcohol permitted at the event? (If yes, complete next section. If no, please skip to the last section.) 

                      
        

THIS SECTION MUST BE COMPLETED IF ALCOHOLIC BEVERAGES ARE PERMITTED AT THE EVENT. ALL PARTS OF THIS SECTION MUST BE ANSWERED FOR FORM APPROVAL. 

Type of Service 

                                    

If "Other", please specify:

What alternative beverages will be provided?

What food (and in what quantity) will be provided ?

(Examples: pizza, breads, meats cheese, vegetables, cookies, subs, brownies, fruits and dips are appropriate. The chapter(s) should avoid salty foots.)

If BYOB, where will alcohol be located?

If BYOB, what check-in system for alcohol will you use? Describe (punch card, check-in list, etc.)


Is your advisor aware of this event:

                                                     

Please enter your advisor's email

The participating chapter(s) do hereby accept the responsibility for the event stated above. By accepting the responsibility, the participating chapter(s) understand(s) that they are legally obligated to follow all applicable laws of the State, Province, County, and City. Additionally, you understand it is your responsibility to abide by the Winthrop Student Code of Conduct, Town and Gown Compact, OFSA’s Social Event Guidelines, and any/all respective National/International Organization Policies. The chapter(s) understand(s) that in the event that discrepancies exist between the chapter(s) organization’s national policy, the Town and Gown Compact, and/or the Social Event Guidelines, chapter(s) is/are required to follow the strictest policy as to maintain compliance with all agreements. The participating chapter(s) understand(s) that if found in violation of any of the above policies and/or laws, the chapter(s) can and will be held accountable through the Dean of Students Office and/or Fraternal Conduct Board.

 

                                    

 

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