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Department of Student Affairs: Office of Fraternity and Sorority Affairs

Office of Fraternity and Sorority Affairs

Greek Event Notification Form

This form is to be completed by greek organizations when a scheduled event is to take place on or off chapter premises within York County.  This form must be submitted by 5pm ONE week prior to the scheduled event.  This event is not approved until you receive a confirmation email from the Program Director approving the event.  If you filled out a space request through Winthrop University for this event, you do NOT need to submit this form.

Chapter Registering Event:

Contact Person:  Phone #:

Email:


Date of Event:  [None] Select a Date Delete the Date

Time Event Begins:

Time Event Ends:

Location of Event:

Address:

If at your chapter house, have you notified neighbors?  

If at another location (bar, hotel, venue, etc.) please list the contact person you have been working with (Name, Title, and Phone Number):


Event Title/Theme:

Type of Event (Please check all that apply):

If "Other", please specify:

Event Attendance (Select one)

 If you are c

Estimated Attendance:     

Admission Fee (if any):

Detailed Description of Event: 

Source of Entertainment:

:

Do you have security arranged?

ho you have security arranged with (List agency i.e. Winthrop Police, RH Police, Outside Company):

Is alcohol permitted at the event? (If yes, complete next section.  If no, please skip to the last section.) 



THIS SECTION MUST BE COMPLETED IF ALCOHOLIC BEVERAGES ARE PERMITTED AT THE EVENT.

Type of Service:

If "Other", please specify:

Risk Management Team (Members from the organization that are responsible for supervising the event: these members will be required to be sober and at the entire event) 
1 risk member per 25 guests.

     Name                                                      Phone #
1. 
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10.
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What alternative beverages will be provided?

What snacks (and in what quantity) will be provided?

Where will alcohol be located?


Is your advisor aware of this event:

Please enter your advisor's email

The participating chapter(s) do herby accept the responsbility for the event stated above. By accepting the responsiblity, the chapter will abide by all University, Local, State, and Federal laws, policies, and guidelines. The participating chapter(s) also recognizes all inter/national fraternity and sorority policies are enforced and adhered to. The chapter(s) involved in this event understands failure to abide by the rules given by the university, may be grounds for closing the event and potential disciplinary action. Finally, the chapter(s) understands this event cannot take place without the approval from the Program Director for Fraternity and Sorority Affairs.