Community & Visitors Parents & Families Future Students Current Students Alumni & Friends Faculty & Staff
Department of Student Affairs: Office of Fraternity and Sorority Affairs

Office of Fraternity and Sorority Affairs

Social Event Registration Form

This form is to be completed by Greek organizations when a scheduled social event is to take place on or off chapter premises as defined in the Fraternity and Sorority Social Event Guidelines. This form must be submitted by 5 p.m. ONE week (7 days) prior to the scheduled event. This event is not approved until you receive a confirmation email from the Office of Fraternity & Sorority Affairs approving the event. If you filled out a space request through Winthrop University for this event, you still need to submit this form if your event requires campus police.

Chapter Registering Event:

Contact Person: 

Phone #:

Email:


Date of Event:  [None] Select a Date Delete the Date

Time Event Begins:

Time Event Ends:

Location of Event:

Address:

If at your chapter house, have you notified neighbors?  

     

If at another location (bar, hotel, venue, etc.) please list the contact person you have been working with:

Name:  

Title: 

Phone Number: 


Does the event have a theme? (Yes or No) 


I will ensure that this theme....

                                       

Event Title/Theme:  

Type of Event (Please check all that apply):

              

If "Other", please specify:

Event Attendance (Select one)

        

 If you are c

Estimated Attendance:     

Admission Fee (if any):

Detailed Description of Event: 

Source of Entertainment:

                                             

:

Do you have security arranged?

                                             

ho you have security arranged with (List agency i.e. Winthrop Police, RH Police, Outside Company):

Risk Management Team (Members from the organization that are responsible for managing the event. For an event with alcohol these members will be required to be sober and at the entire event.) 
1 risk member per 25 guests.

     Name                                                      Phone #
1.   
2.   
3.   
4.   
5.   
6.   
7.   
8.   
9.   
10. 
11  
12  
13  
14  

15  

If alcohol permitted at the event? (If yes, complete next section. If no, please skip to the last section.) 

              
        

THIS SECTION MUST BE COMPLETED IF ALCOHOLIC BEVERAGES ARE PERMITTED AT THE EVENT. ALL PARTS OF THIS SECTION MUST BE ANSWERED FOR FORM APPROVAL. 

Type of Service 

                            

If "Other", please specify:

What alternative beverages will be provided?

What food (and in what quantity) will be provided ?

(Examples: pizza, breads, meats cheese, vegetables, cookies, subs, brownies, fruits and dips are appropriate. The chapter(s) should avoid salty foots.)

If BYOB, where will alcohol be located?

If BYOB, what check-in system for alcohol will you use? Describe (punch card, check-in list, etc.)


Is your advisor aware of this event:

                                             

Please enter your advisor's email

The participating chapter(s) do hereby accept the responsibility for the event stated above. By accepting the responsibility, the chapter will abide by all University, Local, State, and Federal laws, policies, and guidelines. The participating chapter(s) also recognizes all inter/national fraternity and sorority policies are enforced and adhered to. The chapter(s) involved in this event understands failure to abide by the rules given by the university, may be grounds for closing the event and potential disciplinary action. Finally, the chapter(s) understands this event cannot take place without the approval from the Office of Fraternity & Sorority Affairs.