Constitution of the Interfraternity Council at Winthrop University
We, the members of the Interfraternity Council at Winthrop University, Rock Hill, South Carolina, with the shared goals of strengthening the fraternity system to achieve mutual harmony, educational, social, and cultural success, and to maintain an effective interfraternal government, do hereby establish this constitution.
Name and Membership
The name of this organization shall be "The Interfraternity Council at Winthrop University" and may be abbreviated as "IFC." All organizations that have fulfilled the requirements of the membership in IFC shall hereinafter be referred to as "Chapters." The Chapters will be all duly chartered men's Greek letter organizations with national governing headquarters, specifically, no local organizations.
The Interfraternity Council at Winthrop University shall strive to achieve the following:
- to cultivate and maintain the high ideals of each individual chapter, as well as, the educational mission of Winthrop University;
- to further the development of brotherhood and order in each individual chapter;
- to establish cooperation, compassion, and mutual understanding between the Greek community and the student body, faculty, and administration;
- to engage in philanthropic activities, which serve the university and community of Rock Hill, York County, its neighboring counties, and;
- to participate in the process of educating members of the Greek community with respect to those standards set for the fraternities of Winthrop University.
Equal Opportunity Statement
Although individual fraternities may have their own requirements; IFC does not discriminate on the basis of race, physical or mental handicap, color, national origin, sexual orientation, socioeconomic background, or creed, in an effort to recruit and develop members from diverse backgrounds.
Executive Council ("EC")
Section 1. Composition
The Executive Council of the IFC shall be composed of the following members: President, Vice-President, Vice-President of Judicial Affairs, and Vice-President of Administrative Affairs.
Section 2. Elections
- It is the responsibility of the Executive Council and the IFC Advisor to approve all qualified and eligible applicants for election by the General Assembly. A minimum of two candidates, provided at least two apply, must be approved for each position.
- Each candidate for the EC shall be provided times to present a speech to the General Assembly. Each candidate will also be required to answer questions from the General Assembly following the speech. Each Presidential candidate not elected shall have the option to "drop down" and run for another position of the EC that they have applied for previously. Any procedure for elections not outlined in the Constitution shall be defined by majority vote of the Executive Council.
- The General Assembly will vote during November on each of the following positions: President and Vice-President. During November the General Assembly will vote on the following positions: Vice-President of Judicial Affairs and Vice-President of Administrative Affairs.
Section 3. Term of Office
The term of each office is one calendar year.
Section 4. Eligibility
In order to be elected to and maintain the elected position on the IFC, the following requirements must be met by each candidate:
- Must be a full-time student enrolled at Winthrop University;
- Must not be on Academic or disciplinary probation by Winthrop University;
- Have a minimum cumulative GPA of 2.5
- Must remain a dues paying brother in good standing with his Chapter;
- Fulfill the duties of the office as stated in the Interfraternity Council Constitution and meet the high expectation of the General Assembly and the Executive Council;
- May not hold a presidential position in his Chapter during the term of office on IFC's Executive Council;
- In the event an elected IFC executive officer is placed on bad standing with his Chapter during his term, that officer shall immediately be relieved of his position.
Section 5. Vacancy
- In the event that a position of IFC President should become vacant, the Vice-President shall immediately assume the role of President. After the new President has taken office, the General Assembly shall then elect a new Vice-President to fill the office for the remaining term until the next regularly scheduled election. All election procedures shall follow Article IV, Sections 2, 3, and 4.
- In the event that any other executive position becomes vacant, an immediate election shall be held to fill the office for the remaining term until the next regularly scheduled election. Again, the procedures in Article IV, Sections 2, 3, and 4 will be followed. Under extreme circumstances, with the approval of the IFC Advisor, the President shall appoint the IFC officer.
Section 6. Duties
The President shall:
- Preside over all Interfraternity Council meetings;
- Be empowered to call special meetings of the Interfraternity Council at Winthrop University his discretion with 24 hours notice;
- Countersign all checks for the expenditures of the Council;
- Serve as ex-officio member of all committees;
- Cast vote in case of a tie;
- Serve on University committees (Council of Student Leaders) as the official representative for the Interfraternity Council. In his absences, the President will choose any remaining IFC member to fill his seat;
- Serve no fewer than two (2) hours each week in the Greek Life office assisting the Greek Advisor and Greek Life GA in IFC operations;
- Perform all other duties pertaining to this office.
The Vice-President shall:
- Conduct all duties of the President in his absence or inability to serve;
- Coordinate all activities with regards to, Homecoming, Greek Week, member education; community service, Greek Council special events, and IFC sponsored programs.
- Serve as an ex-officio member of all committees when needed;
- Attend all regularly scheduled Town and Gown;
- Carry out all duties assigned to him by the President;
- Perform all other duties pertaining to this office.
- Maintain the official copy of the constitution
The Vice-President of Judicial Affairs shall:
- Serve on the Fraternal Conduct Board
- Serve on University committees as the official representative for the IFC should the President not be available. (CSL, SOAR, Allocations, etc.);
- Serve as the Risk Management Chair, and maintain and update the IFC Risk Management Policy;
- Attend all regularly scheduled Town and Gown Meetings;
- Attend all regularly scheduled Fraternal Conduct Board Meetings;
- Assist the Vice-President in coordinating educational seminars revolving around risk management, judicial affairs, and Town and Gown;
- Have the ability to call a Recruitment Committee consisting of one representative from each member organization, to create/revise Recruitment guidelines to be submitted to the IFC General Assembly;
- Perform all other duties pertaining to this office or any other requirements that the IFC President deem necessary.
The Vice-President of Administrative Affairs shall:
- Maintain the official general Assembly Roll and call it at the beginning of each meeting;
- Keep full minutes of all meetings of the IFC. A record of these should be distributed to the attending members before the next IFC meeting;
- Keep documentation of Point System, which includes community service hours to deduct points;
- Maintain a complete and up-to-date file which will include the minutes of meetings, copies of all contracts made by the IFC, current correspondence, copy of the current constitution and bylaws, and other pertinent materials;
- Be responsible for the general supervision of the finances of the Winthrop University IFC;
- Receive all payments due to the IFC, collect all bills, and give receipts;
- Attend all regularly scheduled Town and Gown;
- Perform all other duties pertaining to this office or any other requirements that the IFC President deem necessary.
Section 7. Removal from Office
- Any elected IFC officer whose failure of duty adversely affects the operations or image of the organization shall be subject to disciplinary action or removal from office.
- A written request detailing the grievances against said officer shall be submitted to the Greek Life Advisor.
- The Greek Life Advisor shall meet with said officer during which the Greek Life Advisor must validate the stated grievances against said officer for the removal process to continue.
- Said officer will have the opportunity to state his case before the general assembly following his meeting with the Greek Life Advisor.
- In the event that the President is removed from office, the Vice-President shall assume the office of President and a new Vice-President shall be elected as stated in Article IV, Section 5, letter A.
- Any elected officer whose chapter has lost membership with the IFC shall be subjected for the removal of office. His removal may take place immediately or can be delayed until a new election can occur.
- Immediate emergency removal of an officer may be granted to the President but only with the approval of the Advisor of Greek Life.
Section 1. Composition
The General Assembly will consist of the EC and two Representatives from each Chapter made up of the President and one Member-at-Large.
Section 2. Representation
Every member of IFC shall have two Representatives, not including members of the IFC Executive Council. These members are made up of the chapter President and an appointed permanent delegate. The permanent delegate has full voting privileges even if the chapter President is not in attendance. In the permanent delegate cannot attend a regularly scheduled IFC meeting, the chapter may send a temporary representative in his stead, but this temporary representative must be accompanied by the chapter President in order to have voting privileges. In the event the only person in attendance is the chapter President, the chapter will still have voting privileges as not to impede business, but they will be fined as being absent.
Section 3. Authority
- To vote on amendments, policies and Executive Council member elections;
- It shall be the duty of each Representative to report all proceedings of the General Assembly to their respective Chapters;
Section 4. Voting
- Each Chapter will receive one vote, the EC less the President will receive one consensus vote;
- Two-thirds (2/3) of the Chapters must be in attendance with representation as described in Article VI, Section 2;
- A majority vote must be reached to pass a motion;
- A two-thirds (2/3) vote of the General Assembly must be reached to approve an amendment to the Constitution;
- A Chapter must be in good standing to vote. If a Chapter is not in good standing their attendance is still counted for voting procedures. See Article IX, Section 1 for clarification on good standing;
Section 5. Attendance
- There will be at least one (1) regular meeting every other week at a time established by the Executive Council. Refer to Article IV, Section 6;
- Emergency meetings may be added by the President as deemed necessary with 24 hours notice;
- Chapters are allowed one (1) unexcused absence from IFC meetings. Every unexcused absence after the first will result in a $10.00 fine per absence. If the voting quorum, as stated in Article VI, Section 4, is not met, the Chapter(s) responsible will be assessed an additional $25.00 fine.
- If a Chapter is fined, the fine is expected to be paid by the following meeting. For every meeting after the date of the initial assessment, an additional $5.00 fine will be assessed. This fine will be written in the minutes as the official notice of the fine.
Section 1. Dues
The Interfraternity Council requires each of its member chapters to pay a fee of $12.00 per member including new members each semester (fall and spring).
Section 2. New Members
New members are considered those men who are pledged into each chapter and established on the roster. If a new member is not initiated a refund or credit will not be given.
Section 3. Payment
- A chapter may pay its dues in full, if a chapter intends to do so; it must be done by the fourth IFC meeting of the semester. Chapters may opt to use a payment plan.
- If a Chapter opts to use a payment plan, the Chapter President and Treasurer will meet with the IFC EC to discuss payment options and terms. The dues must be paid in full by the end of the semester for which the payment plan was established.
- If the Chapter that established the payment plan does not pay their dues for the semester for which the payment plan was established by the end of that semester, they will be placed on probation as in compliance with Article IX Section1.
Section 1. Meetings
- Meetings will take place at least every other week, as long as the semester lasts;
- Additional non-emergency meetings may take place as deemed necessary by the President or Executive Council;
- Meeting of the EC will take place as the Greek Advisor or President deem necessary, at a time established by the entitles stated;
- Emergency meetings may be called by the President or majority vote of the EC with 24 hours notice.
Section 2. Procedures
- General Assembly
- In order for the meeting to take place, at least one half (1/2) of the chapters must be present with proper representation;
- In order to conduct business two-thirds (2/3) of the chapters must be present with proper representation;
- The President shall preside over all General Assembly meetings;
- Minutes will be recorded by the Vice-President of Administrative Affairs;
- Roberts Rules of Order will be followed unless otherwise voted on by the General Assembly.
- Executive Council
- In order for the regular Executive Council meeting to take place, a simple majority of the EC must be present;
- The President or Greek Advisor will preside over the meeting;
- Minutes will be recorded by the Vice-President of Administrative Affairs.
Section 1. Good Standing
Chapters must meet the following requirements to remain in good standing with the Interfraternity Council. If these fundamental requirements are not met, then the chapter will immediately be placed on probation.
- All financial obligations to the IFC must be up-to-date or fulfilled;
- Complete and accurate roster submitted to the Office of Greek Life;
- Recognized by Winthrop University;
- Not on disciplinary probation
Section 2. Suspension
A fraternity may be suspended from the IFC for financial indebtedness or misconduct by decision of the Fraternal Conduct Board. Suspension will result in loss of all IFC privileges.
Section 3. Reinstatement
A suspended fraternity will be reinstated as members in full after the suspension criteria established by the Fraternal Conduct Board or any outstanding financial obligations to the IFC have been satisfied.
Section 4. Expulsion
A fraternity shall be expelled from the IFC only if no less than two-thirds (2/3) of the entire General Assembly votes for that fraternity's expulsion. A Chapter shall be automatically expelled from the IFC in the following events:
- The national headquarters revokes a Chapters charter;
- Registration by the Office of the Dean of Students is cancelled.
Amendments and Policies
Section 1. Amendments
- Amendments to the Constitution or bylaws must be presented to the EC in written form, with copies for each Chapter.
- Voting will take place over two (2) meetings. Reading and explanation of the amendment will take place at the first meeting. At the second meeting, the amendment will be reread, discussion about the amendment may take place, and a vote will follow. These two meetings MUST be over the course of two weeks. They will not take place in one week and cannot be overruled by a majority vote.
- The amendment must be approved by two-thirds (2/3) of the General Assembly.
Section 2. Policies
- All amendments to the policies of the IFC must be submitted to the EC and approved by the EC with a majority vote;
- The policies must be submitted annually to the General Assembly;
- All policies of the IFC are enforceable rules to which all Chapters will comply with.
Section 1. Informal Recruitment
- The Interfraternity Council of Winthrop University will not authorize any type of Formal Recruitment process, as defined by the following:
- Any type of ceiling or cap that limits the amount of members each organization can have
- A quota system that tells each chapter how many bids they are allotted per semester.
- Any type of pooling of potential new members between chapters.
- Mandated disaffiliation from their respective chapter during recruitment based solely upon the sanctity of rush. Exceptions are during Freshman Move-In Day and any Freshman Orientations
- A recruitment registration fee
- Fraternity Recruitment is, "365." Which means there is no formal recruitment period; chapters may recruit at their discretion.
- It is the duty of the individual Chapters and IFC to promote recruitment.
- Men going through the recruitment process should complete the following tasks:
- Grade release forms must be signed and turned into the Office of Fraternity and Sorority Affairs (OFSA), and grades must be checked and approved, prior to any potential new member receiving a bid.
- Each potential new member must also sign an anti-hazing form before they are allowed to be an official new member of any chapter.
- Names of all potential new members must be submitted to the OFSA and approved before they can begin their new member period.
- Only men with a cumulative GPA of a 2.35 and completed 12 hours of University accredited classes are eligible to pledge and be initiated into a chapter.
- Extending bids and/or membership of transfer students with 12 hours of University accredited classes with a non-transferrable GPA are at the chapter's discretion.
- All recruitment events will be DRY and will follow all applicable laws, rules and regulations of the State and of the University. Any chapter choosing not to abide by this rule will be subject to consequences. Refer to Article IX, Section 2.
- Potential new members are allowed to visit chapter houses, attend tours and/or attend social events.
- Chapter members are allowed to visit a potential new member in a residence hall, apartment, or any other place of residence.
The Winthrop University Interfraternity Council will not tolerate hazing by any of the member organizations. The Winthrop University Board of Trustees defines hazing as:
"…any action taken or situation created, intentionally, whether on or off campus premises, to produce physical or mental discomfort, embarrassment, harassment, or ridicule. Such activities and situations include paddling of any form, creation of excessive fatigue, physical and psychological shock, quests, treasure hunts, scavenger hunts, road trips, or any other such activities carried on, in or outside of the confines of the house; wearing publicly apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading humiliating games and activities, and any other activities which are not consistent with the regulations and policies of Winthrop University."
Any violations of hazing will not be tolerated and will be reported directly to the Fraternal Conduct Board and the Dean of Students.
Section 1. Establishment
- In order to establish a colony or charter (re-charter) a Chapter at Winthrop University, a fraternity must be invited to establish a group on campus. This invitation is to be issued by the Greek Life Advisor in consultation with and approval of the IFC or President.
Section 2. Steps
- The steps a Fraternity must follow to be selected for expansion at Winthrop University are:
- Submission of a letter of interest;
- Submission of all requested information, see Section 3);
- Some groups submitting the required information (no fewer than two and no more than four) shall make on-campus presentations to members of the Winthrop community including students, faculty, and staff.
Section 3. Requested Information
- Information that a Fraternity must submit in order to be considered or on-campus presentations and subsequent expansion shall include the following:
- A copy of the new member education program recommended by the (Inter) National Fraternity. This should include minimum/maximum times required for initiation, hazing policy and position statements, and a copy of the membership education (pledge) manual.
- A list of all the colonization's over the past three (3) years and current status of these colonies.
- A list of all active chapters within the state of South Carolina and within a 200 mile radius of Winthrop University and their current status.
- A complete outline of how colonization's are conducted, including recruitment methods, initial pledging or association, and who conducts these activities.
- Requirements for a colony to receive a charter. A sample time line and minimum and maximum charter times required.
- A profile of alumni within a 200 mile radius and a list of alumni in the immediate area.
- A copy of the (Inter) National Fraternity's Risk Policy and information on insurance coverage.
- Copies of significant educational programs sponsored by the General Fraternity.
- A copy of the General Fraternity's Constitution and Laws.
- A copy of all policies not outlined within the Constitution and Laws that effect new colonies.
- An indication of the soonest possible date colonization could take place.
- General information on the fraternity.
- Number, if known, of any collegiate member enrolled at Winthrop University.
- Financial support provided to colonies and financial expectations of the colony.
- Information regarding non-financial support (consultation visits, materials, etc.) provided to the colonies and chapters.
Section 4. Presentation Criteria
- The criteria used for selecting fraternities for expansion presentations will be:
- The fraternity shall be a member of the NIC or the NPHC.
- The fraternity shall file a "Letter of Intent" with the Greek Life Advisor and the IFC along with the information outlined prior to any deadline date established by the Greek Life Advisor in consultation with the IFC.
- The fraternity shall acknowledge that it's Constitution and Laws would permit the pledging/association of individuals regardless of cultural background, race, religion, age, sexual orientation, or national origin.
- The fraternity shall be acceptable to the Department of Student Affairs, the Office of Greek Life, and the IFC of Winthrop University.
- The fraternity shall subscribe to FIPG or have a like Risk Management Policy and comparable insurance coverage.
- The fraternity shall submit evidence of an adequate number of alumni in the local area that will provide support for the local chapter.
- The fraternity shall have an established national policy on the maintenance of high social standards and strong scholarship.
- Special consideration will be given to fraternities that have had chapters on the Winthrop University campus. This consideration does not guarantee selection to colonize.
- Consideration will be given to fraternities that have chapters at nearby colleges and universities that can provide assistance and serve as a positive role model for a new colony. This consideration does not guarantee selection to colonize.
- Support from the General Fraternity (consultant visits, national and regional conferences, resource materials, special programs, etc.)
- Success rates of other colonies over the last three (3) years (Greek Advisor(s) will be contacted).
- General review of all materials sent.
Section 5. Follow Up Procedures
- Following the on-campus presentation, those campus groups involved in the screening process shall submit to the IFC and Greek Life Advisor a list of fraternities to be invited to campus. The IFC Executive Council and the Greek Life Advisor shall select the fraternity or fraternities to be invited to colonize and the order in which they will be selected.
Section 6. Postponements
- The IFC reserves the right to move back each expansion effort by a maximum of two (2) semesters. Such postponement can only take place if the IFC is able to give the scheduled fraternity notice of such an action not less than six (6) months prior to the scheduled time. Such postponement may be made if campus conditions dictate that an expansion effort may be unsuccessful at the time it is scheduled.
Section 7. Remaining Criteria
- In addition to the General Fraternity requirements, colonies must have met the following criteria:
- Must sponsor an educational program, open to all Greek organizations, on an issue pertinent to the current campus climate. Planning should involve the IFC President and the Greek Life Advisor;
- The (Inter)National Fraternity must agree to send a consultant at least twice during the academic year through the colonization period and at lease once a year after chartering;
- Must actively participate in the IFC and its programs. Colonies with Nationals and International endorsement will have equal voting privileges as the other chartered members;
- Colonies must register all members with the IFC and the Office of Greek Life;
- Must not violate any IFC or Winthrop University policy;
- Must participate in all Greek system activities such as Recruitment, Greek Week, Homecoming, Greek Awards, etc.;
- The colony President shall meet individually twice with the Greek Life Advisor. He shall also meet monthly with the IFC President and any other Executive Council member that can attend;
- The colony shall maintain an active advisory committee consisting of at least four alumni and a Faculty/Staff advisor;
- The colony shall function as such for not less than one semester and not more than two (2) academic years.
Section 1. Educational Programs
- It is mandatory for each IFC Chapter to have at least one educational program per semester. The program must be approved by the IFC President and the Program Director of Fraternity and Sorority Affairs. It is required that 75% of each Chapter must be in attendance at each educational program.
- Individual excuses for not being able to attend must be submitted to an IFC Executive Council member 24 hours in advance for approval.
- If any Chapter fails to meet the 75% attendance requirement for an educational program, they will be charged $5.00 for every active member that they fell short of for the 75% attendance requirement. These charges can either be paid in full by the next IFC meeting, or can be added on to the Chapter's dues for the next semester.
- If any Chapter fails to host an approved educational program for a semester, they will incur a fine of $125.00 and 75% of the Chapter must attend an educational program sponsored solely by a College Panhellenic Council or National Pan-Hellenic Council organization. If 75% attendance is not met, refer to Article XIV, Section 1, sub-section c.
- Extenuating circumstances for failing to host an approved educational program must be submitted to the IFC Executive Council and the Program Director for Fraternity and Sorority Affairs 24 hours in advance from the scheduled education program.
Section 2. IFC-Sponsored Events
- It is mandatory for each IFC Chapter to have at least 75% attendance at all IFC-sponsored events as specified by the IFC EC, so long as two weeks notice is given by the IFC EC to the member Chapters of IFC.
- If 75% attendance is not achieved by an IFC Chapter, refer to Article XIV, Section 1, sub-section c.
Section 1. Standards
- All Chapters of IFC must maintain a Chapter GPA of 2.50, which is weighted by each active member's number of credit hours for that semester.
- IFC requires that each individual Chapter have a scholarship program in place that is enforced.
Section 2. Failing to Meet Standards
- If the IFC minimum Chapter GPA requirement of 2.50 is not met by any one Chapter for one semester, the Chapter in question will be responsible for the following:
- The responsible Chapter's Executive Council, Scholarship Chairmen, and New Member Educator will conduct a formal meeting with the Winthrop University IC EC, the Program Director for Fraternity and Sorority Affairs, the Graduate Assistant for Fraternity and Sorority Affairs, and the Chair of the Fraternal Conduct Board to discuss a Comprehensive Action Plan for improvement of Chapter GPA.
- The Comprehensive Action Plan for improvement of Chapter GPA will be effective immediately after approval and notification from the Winthrop University IFC.
b) If an IFC Chapter has a semester GPA below a 2.50 for the second consecutive semester they will be referred to the Fraternal Conduct Board for further assistance in maintaining their standing as a recognized Greek organization on Winthrop University's campus
October 28, 2011