Annex: Crisis Communication Plan
Department: Residence Life
The scope of the incident determines the communication approach for Residence Life Staff. For incidents originating in and affecting a building, such as a fire alarm activation or medical emergency, the Building Crisis Communication Plan will be used. Larger-scale incidents impacting the entire campus, such as a tornado warning or nuclear accident, will use the Campus Crisis Communication Plan.
For incidents that are initiated and contained to only one building (ex: fire alarm or medical emergency), the response will be communicated as follows:
When an emergency situation exists on campus, Campus Police and the Critical Incident Management Team coordinate and control the response. Within Residence Life, the responses are communicated as follows:
All information given to staff will be passed down from Campus Police or the Critical Incident Management Team.
Critical Incident Management TeamCampus Police
Director of Professional Staff On-Call
Business Hours: Director of Residence Life or Designee
After Hours: Professional Staff On-Call or Designee
Winthrop University may communicate with the campus community by any of the following means:
The Director, Professional Staff On-Call, or a designee will work with Campus Police to disseminate any information to the halls. This person will contact staff first via radio, seeking confirmation that the information was received, and the building staff are listening. Any hall office not responding via radio will be contacted via phone and asked to begin monitoring the radio system. At the end of an emergency situation, the Director, Professional Staff On-Call, or designee will give the all-clear under the direction of Campus Police.
The Director of Residence Life, Professional Staff On-Call, or designee will serve as the liaison between the Department of Residence Life and Campus Police.
** If hall staff is first to respond to a critical incident: contact Campus Police. Then, contact the Residence Life Office (business hours) at x2223 or the Professional Staff On-Call (after hours) via phone. ** Hall staff works with the professional staff to tend to the safety of residents and distribute pertinent information.