Safety And Security Policy
Under the Occupational Safety and Health Act of 1970, the Department of Theatre and Dance is required to provide a policy and arrangements for the health, safety, and security of its students and employees.
The departmental safety and security policy depends upon the active involvement of all groups and individuals. A safety committee structure is established to provide for appropriate consultation at all levels, and to consider and advise on various aspects of the policy, including the provision of safety information training and methods of control.
This policy has been formulated to ensure the health and safety of all members of the Department of Theatre & Dance. It also aims to achieve efficient utilization of resources, and provide beneficial working conditions.
It is the responsibility of the College of Visual and Performing Arts administration to provide, (as far as is reasonably practical) safe working conditions for its students and employees. At the department level, each chair is responsible for ensuring that the safety and security policy is adhered to by students and faculty. Therefore, there are four divisions of responsibility: the chair, the safety committee, individual faculty/staff and students.
The chair is responsible for establishing the safety and security committee for the Department of Theatre and Dance. This committee will develop and maintain a departmental safety and security policy. The committee will be comprised of the theatre technical director, two members of the teaching faculty (one theatre, one dance), and the Chairperson of the Department.
Faculty who observe a student in violation of the policies established in this document must instruct that student to cease such action.
This information and instruction must be presented to each of the faculty's student groups at the beginning of each semester or at the induction of any new student group. Every new student joining a class must be given the safety information and instruction by the faculty concerned.
During the official semester dates (first day of class to the last day of class), theatre and dance majors have daily access to the Johnson Hall facilities. Hours of access are 8:00 a.m. to midnight. Student access to the facilities outside of the regular official semester requires the permission of the Chair of the department. No access is allowed during official office closures without prior permission of a faculty or staff member.
The names of those students requesting permission from the Chair to access Johnson will be forwarded to Public Safety. Any student that has not signed the vacation access form and received permission from the chair will be told by Public Safety officers to leave the building.
Every member of the faculty, staff and the student body is required to report any potentially dangerous situation as soon as it becomes apparent. A "Hazard Report" form is available from the department office. Any hazard noted must be reported to the Chair immediately. (See Hazard Report form, Appendix B.) Prevention also involves safety education. In addition to training programs, each faculty member, whether full-time or part-time, is required to provide information and instruction to his or her students regarding accident prevention.
The faculty must present safety information and instruction to their student groups at the beginning of each semester or at the induction of any new individual group of students.
Faculty must ensure the general tidiness, cleanliness and housekeeping of the working environment, use of guards or protective clothing where necessary, and the maintenance of equipment. Faculty must ensure that only authorized and/or adequately trained individuals be allowed to use or operate dangerous machines and equipment.
The first requirement for achieving safety in the studios and workshops is the willingness of every person to accept his or her responsibility for the vital role he or she must play in accident prevention. The only path to effective accident prevention is knowledge, and action based on that knowledge; action practiced so often that it becomes habit.
Safety Policy in relation to hazardous materials involves the utilization of set procedures so that risk to health and safety is minimized at all stages of storage, distribution, use and disposal.
Security arrangements for the storage of hazardous materials and limitations on the quantities stored, issued or purchased must be strictly observed.
Mixing chemicals may cause a violent reaction or create toxic vapors. Storage should therefore ensure that different chemicals are kept physically separated. Instructions and procedures for handling of chemicals must be absolutely clear and precise and must be provided on wall charts in each studio and workshop.
All containers and materials should be clearly marked to indicate properties, hazards and proper handling methods. Any unmarked containers or materials should be reported to the safety committee so that appropriate action may be taken.
Generally, containers should not be used for anything other than their original contents. But where it is desired to use non-returnable containers for other purposes, they should be thoroughly cleaned out so that there is no possibility of a reaction between incompatible chemicals. Such containers should always be clearly re-labeled.
The Department will provide protective clothing and equipment for handling hazardous materials. It must be used when appropriate. Where there is even the slightest risk of eye injury, goggles should be worn.
If splashing or burning of the person occurs, the affected part must be treated immediately with large quantities of cold water. Proper medical treatment must be sought after giving this emergency care. Winthrop Police must be informed of the accident (see page 7).
All splashes and spillages must be cleaned up without delay; this is best done by means of washing away with running water.
In this Policy Statement accidents are defined as incidents that have caused or might reasonably be expected to have caused injury to persons and/or damage to property.
Any accident to a member of the faculty, staff or student must be reported immediately to the Campus Police Department. Dial 3333. The officer who reports to the scene of the accident will make a determination about treatment.
Seal Off Danger Zone
Following the occurrence of a serious accident, apart from immediate attention to an injured person or persons and switching off electricity, gas supplies, etc., care should be taken to seal off the area without clearing up, alteration, or removal of equipment or materials until inspection has been carried out by public safety officers.
The area should only be reinstated to its normal working condition after obtaining specific approval from the investigating Police officer.
A designated safety committee of academic and non-teaching staff will carry out regular inspections of the Department of Theatre and Dance, its physical plant, equipment and amenities.
The safety committee will tour relevant areas twice during each semester and once during the summer. Their reports will be submitted to the chair.
During inspection of Johnson Hall, Safety Groups must observe, record and report on the following:
General organization and tidiness of shops
Machinery - Access and Guards
Compressed air hoses and fixtures
Hand tools and equipment safety
Access to fire doors and exits
General noticeable hazards
Chemical storage areas
Protective clothing facilities
First Aid Kits
Signs & posted instructions
Fire Evacuation Procedure:
In the event of a fire occurring, the following procedure is advised:
A. Faculty, staff or students who are involved with the incident should:
B. EVACUATE THE BUILDING.
Faculty in charge of classes must instruct their students to leave the building as soon as the alarm is heard. Faculty should assume responsibility for supervising the evacuation. Should the alarm not sound, they should initiate the evacuation, notify other faculty to do the same, and notify the secretaries to inform all extensions in the building of the existence of fire and the need for evacuation.
C. AFTER EVACUATION, STUDENTS, FACULTY AND STAFF MUST REPORT.
Students should report to the faculty in charge of their class and staff should report to the person to whom they are normally responsible. The Fire Department should be informed if anyone is known to be missing.
D. DO NOT RE-ENTER THE BUILDING UNLESS GIVEN PERMISSION BY THE PUBLIC SAFETY OFFICERS.
Departmental area policies:
The scene shop may be used by theatre and dance students enrolled in classes that require the use of the shop or involved in departmental productions. The scene shop may NOT be used by students for personal projects without permission of the technical director.
Students will sign in and out with the technical assistant who will note the appropriate class the student is enrolled in, the time in, and the time out. During the time a student is in the scene shop or using shop tools, he or she will adhere to all shop procedures and safety requirements. Failure to abide by the policies, procedures, and safety requirements regarding the scene shop will result in the disciplinary action.
All technical assistants (TA) must maintain the scene shop hours they are assigned and/or responsible for working. If a TA cannot work or otherwise maintain the shop hours he or she has been assigned, the monitor must notify the technical director
In the event of a serious accident in the scene shop, the technical assistant will immediately telephone Winthrop Police. The phone number (x3333) is posted by the scene shop phone. The technical assistant must tell security their name, location and the nature of the accident.
The technical assistant must remain within the scene shop area during work hours.
The technical assistant will be familiar with all scene shop procedures, policies, and safety requirements.
The technical assistants are responsible for final clean up at the end of day's shop hours. Fifteen minutes before closing, the supervisor will announce that it is time to clean up the shop. All students working the shop are required to stop work, return all hand tools to storage, and clean up.
The technical assistants will inspect the shop before closing to insure that all tools are secured. technical assistants will lock all cabinets and shop doors before leaving. Any problems should be noted and the information delivered to the technical director.
Scene Shop Precautions:
These principles should be applied to all powered machines to prevent injury:
The misuse of compressed air involves great danger. If a compressed air hose or jet is applied to an open cut or scratch, air can force its way under the skin and into the tissues. If it then enters the bloodstream the result can be fatal. If a jet comes into contact with any opening in the body the results may range from a perforated eardrum to possible death.
A further danger arises when compressed air is used to "blow through" machined components, or to clean metal particles or filings from work or work places. These particles can be blown into the faces of others or rebound into the face of the person using the jet.
Areas where welding takes place should have good general ventilation and work in confined areas should receive special attention. Loose material liable to ignite should be removed from the vicinity. Wooden floors should be protected by asbestos or steel mats. Fire extinguishers must be readily available.
The following safety tips for welding should always be observed.
The Johnson theatres are available to the students, faculty and staff who are selected to work on theatre and dance productions. The theatres are also public spaces and classroom spaces. Therefore, the "General Classroom Safety Guidelines" and other Winthrop safety policies apply to these spaces. In general, the technical director, costumer, and designers are responsible for enforcing the safety policies as the production is being constructed. During rehearsals and performances, it is the director or choreographer, assisted by the stage manager, who holds responsibility for adherence to these policies.
All these policies apply to the Winthrop Theatre and Winthrop Dance Theatre productions, as well as Winthrop Theatre Student Works projects, productions by student groups (SAD, Alpha Psi Omega, Terpsichore).
The dance studios are for use by currently enrolled dance students. Students must be enrolled in a dance class. All person using these spaces should adhere to these policies.
A copy of all emergency procedures shall be posted in the Stage Manager's Promptbook and in the box office during any performance. All staff and faculty will make themselves familiar with the operation of emergency equipment located in the Johnson Theatre and Johnson Studio Theatre.
EMERGENCY FIRE PROCEDURES:
In the event of fire in Johnson Theatre/Studio Theatre during a performance,
The Stage Manager will:
"LADIES AND GENTLEMEN. WE ARE EXPERIENCING TECHNICAL DIFFICULTIES AND REQUEST THAT YOU VACATE THE BUILDING IN AN ORDERLY FASHION. PLEASE WALK TO THE EXIT NEAREST YOU AND CONTINUE OUT OF THE BUILDING TO THE LAWN FACING THE FRONT OF JOHNSON HALL. THANK YOU"
The House Manager will:
All cast and crew and audience members should be evacuated to the grass area across from the front Johnson Hall. The Stage Manager, House Manager and the Director or Choreographer will be responsible for ascertaining that all persons in the building have been evacuated.
EMERGENCY PROCEDURES FOR A POWER FAILURE
In the event of a power failure during a performance, the emergency lights will come on. The stage manager should take a flashlight and go before the audience and read the following announcement:
"LADIES AND GENTLEMEN:
WE ARE EXPERIENCING A TEMPORARY POWER FAILURE AND ARE FORCED TO HALT THIS EVENING'S PERFORMANCE UNTIL POWER IS RESTORED. PLEASE REMAIN IN YOUR SEATS AS WE EXPECT RESUMPTION OF NORMAL ELECTRICAL SERVICE MOMENTARILY. THANK YOU"
In the event the power is not restored within fifteen minutes of the initial power failure, the stage manager will post ushers with flash lights in the aisles and make the following statement:
"LADIES AND GENTLEMEN:
DUE TO THE POWER FAILURE WE ARE FORCED TO CANCEL THE REMAINDER OF THIS EVENING'S PERFORMANCE. THE USHERS HAVE TAKEN UP POSITIONS WITH FLASHLIGHTS TO HELP YOU LEAVE THE THEATRE SAFELY. PLEASE WATCH YOUR STEP. WE HAVE (NUMBER OF PERFORMANCES) THIS WEEK. PLEASE CALL THE BOX OFFICE TOMORROW TO RESERVE A SEAT AT WHICH YOUR TICKETS WILL BE HONORED. PLEASE KEEP YOUR TICKET STUBS, AS THEY WILL BE NEEDED FOR READMISSION. THANK YOU."
EMERGENCY PROCEDURES FOR A SEVERE WEATHER WATCH
In the event that threatening weather is forecast. Weather bulletins will be constantly monitored by the house manager throughout the performance. The stage manager will be informed that threatening weather is forecast. In the event that a tornado watch is issued the house manager will:
Should the tornado touch down in the vicinity, the stage manager will stop the performance, will make an announcement regarding the situation and ask the audience to evacuate to the halls outside the offices on the first floor. The audience in the balcony should evacuate to the hall outside the office of the Mass Communication Dept. The stage manager will escort the cast and crew to the hall outside the costume shop and assign people to stay with the various groups and keep them informed of the situation until the danger is passed.
The classrooms used by the Department of Theatre and Dance include:
Johnson 205 – lecture room seating a maximum of 50 students
Johnson 202 – computer lab for design and choreography students
Johnson 103 – acting classroom
Other Johnson Hall spaces used for classroom instruction include:
Johnson 235 – large dance studio
Johnson 232 – small dance studio
Johnson 126 – the make-up room
Johnson116 – the scene shop
Johnson 122 – the costume shop
Johnson 106 – Johnson Theatre
Johnson 117 – Studio Theatre
In order to foster creativity and collaboration on artistic projects, the Department of Theatre and Dance opens its classrooms, shops, studios, and rehearsal spaces many hours beyond the Monday-Friday 8:30-5:00 workweek; often multiple spaces are in use; at other times, only a few artists are at work in Johnson Hall.
The following policies are in place to ensure the safety of everyone: